Report writing and

Presentations

By: RARG Ranaweera

BSc (Industrial Management)

Business Reports
Content of a business report
Title page
Letter of transmittal
Acknowledgement
Table of contents
List of illustrations
Executive summary or abstract
Body text

 Conclusion
Recommendations
References
Appendices
Other than that you can have
Abbreviations and / or Glossary
Alphabetical list of abbreviations (hrs
hours), technical terms, etc.

Characteristics of a good
report

Must meet the needs of the readers

and answer the questions in their mind
It must be at the right level for the
readers. Some readers have in-depth
technical knowledge and others are
just decision makers
It must have a clear logical structure
It must not make assumptions about
the readers understanding.

 Must give a good first impression

Must be written in good English

Presentations
What is a good power point
presentation
It depends on the context and content
which the presentation discuss about and
the audience

Three important factors to consider (on

overall)
Content of the presentation
Simple nature of the content
Correct visual aid

Content
Which subject you are talking about
Investments, quantum physics, cartoons

What depth you want to achieve

What is the complex of your
audience

Simple nature
Use less words
Make less animation

Correct visual aid

Other important factors

Match Design to Purpose
Dig Deep:
Having an effective business presentation
that will have the audience on their feet
requires more than the usual factoid
dropped into your PowerPoint. Find a
relevant fact beyond your topic norm. Give
them the unexpected. The one obscure and
contradictory piece of information that will
raise heads and stimulate discussion.

 Avoid Info Overload

Practice Delivery
Forget Comedy
Pick Powerful Props
Minimize You
"Frankly, your audience doesn't care as
much about your company history

Speak the Language

A knockout business presentation doesn't
leave people wondering what you said

Do not
Use complex Slide Transitions And
Sound Effects
Use Standard Clipart
Use Presentation Templates.
Another visual clich. Templates force
you to fit your original ideas into
someone elses pre-packaged mold.

Stick to ME paredigm
Talk about We not Me

 Reading.
An oral presentation should focus on
interactive speaking and listening

Have 100 % faith in Technology.

You never know when an equipment
malfunction or incompatible interfaces
will force you to give your presentation
on another computer. Be prepared by
having a back-up

Case Study: Is being physically

strong still important in today's
workplace?
Case Study Objectives
Is physical strength still important in
deciding rewards in modern business
environment?
The purpose of this case study is to
describe the logic behind the statistical
principles and procedures listed below
within the context of an applied
problem.

 The data presented in this case study

were collected from 147 individuals
working in physically demanding jobs
including electricians, construction
and maintenance workers, auto
mechanics, and linemen.
An analysis of the tasks performed in
these jobs showed that a number of
them required a substantial amount
of strength to perform.

 Here are some examples of physically

demanding tasks performed in some
of these jobs.
Uses hand tools (wrenches, pliers,
hammer)
Carries equipment, tools, and other
materials to and from job sites
Secures job site by laying out,
constructing, and installing shoring,
barricades, and industrial fencing
Excavates for landscaping, trenches, and
job site

 Physical Strength Measures

Two measures of strength were gathered from
each participant. These included grip and arm
strength.

Job Performance
Two separate measures of job performance are
presented in this case study.
First, the supervisors for each of the 147 study
participants were asked to rate how well their
employee(s) perform on the physical aspects of their
jobs using a 60-point scale. Higher numbers indicate
better performance on the physically demanding
aspects of the job.

 Second, two work simulations were

developed by using information collected
from an analysis of the jobs as well as
observations and measurements of
individuals performing each of the jobs
studied.

Data set: On excel file