INFORMATION MAPPING OF AUD

LIBRARY MANAGEMENT SYSTEM

Presented
by:
Asad Malik
Neha Nagar
Pankaj

AUD LIBRARY

AUD library has specialized collection of more than 36000 books, 162
e-books, 52 national and international print journals.

It has computerized database of its resources as well as of users.

Library has 4 sections:

General Section

Textbook Section

Reference Section

Periodical section

Now in the process of developing a film section, currently library has

more than 158 DVDs collection.

DIFFERENT KINDS OF PROCESSES

(IN LIBRARY MANAGEMENT SYSTEM)
ACQUISITION
ACCESSIONING
CLASSIFICATION
CATALOGUING
CIRCULATION

ACQUISITION
FLOWS OF INFORMATION

STEP-1 : Faculty to Library

Copies/Book, Edition.

Name of the Book, Author of the Book, No. of

STEP-2 : Library to Vendors

Copies/Book, Edition.

STEP-3 : Supplier to Library

Response (Supplier make the Sales). Name of the
Bank Account No., Branch, IFSC Code.

STEP-4 : Library to Finance Deptt.

payments.

Name of the Book, Author of the Book, No. of

Information of Bank Details to make

FLOW OF INFORMATION IN
FLOW OF INFORMATION IN
ACQUISITION PROCESS
Name
of the Book,
Name of the Book,
ACQUISITION
PROCESS
Author of the
Author of the
Book, No. of
Copies/Book,
Edition, Publisher,
ISBN, Publication
Year

FACUL
TY

Name of the Bank,

Account No.,
Branch,
IFSC Code

FINAN
CE
DEPTT.

LIBRA
RY

LIBRA
RY

Book, No. of
Copies/Book,
Edition, Publisher,
ISBN, Publication
Year

(Books received by
LIBRARY)
Name of the Bank,
Account No.,
Branch, IFSC Code

VENDO
RS

FORM

ACCESSIONING
GENERATION OF NEW INFORMATION & DATA

Update of the information of new arrivals to the existing database.

Data: Author, Title, Publisher, Pages, Volume, Source, Cost, Book No.

Unique Number is allotted to each book of the stock sequentially in the

order.

Update of Information: Manually & Software

INFORMATION GENERATED IN ACCESSIONING

VOLUME

ACCESSIO
N
NUMBER
AUTHOR
TITLE

ACCESSIO
NING

COST
PUBLISHE
R
SOURCE
PAGES

CLASSIFICATION (According to the

Subjects)

Classifying according to the subjects.

Every Subject (e.g. - Humanities, Management) has been allotted a

Number.

Providing Book Name, Class or Location Number and Call Number.

Call number has to be created by: Accession Number, first three letter
of Authors Name and first letter of Topic of the Book.

Example: Call Number- 658.4012 RAY-E

UPDATE OF BOOK NAME, CLASS

NUMBER & CALL NUMBER
CLASS
NUMBER

CALL
NUMBER

BOOK
NAME

CATALOGUING (Update of all

Bibliographic Details)
Information Flows through OPAC (Online Public Access Catalogue)

ISBN number of the book

Call number

Name of author

Title of the book

Publisher name

Published date

Published place

PROCESS OF CATALOGING
Title &
Subtitle of
Book

Subject

Author of
the Book

Publisher
Place

Publisher

Call
Number

ISBN Number

Published
Date

CATALOGUING
TITLE
ISBN
SUB-TITLE
AUTHOR

CATALOGUI
NG

CALL
NUMBER

COST
PUBLISHE
RS
(Name,
Date,
Place)
PAGES

FLOW OF DATA FROM STUDENT

SERVICES TO LIBRARY
STUDE
NT
SERVIC
ES
DEPTT.

Name of the
Student,
Identification
Number,
Email ID, Contact
Number

Name of the
Teacher,
Identification
Number,
Email ID, Contact
Number

Update of
Information in the
system

LIBRA
RY

INFORMATION REQUIRED FOR

CIRCULATION FUNCTION

Information about their borrowers is needed (Identify those who have a right to
borrow).

Identification card (users name and identification number that represented

both numerically and as a barcode for an automated system).

Charging and discharging (depends on the automated circulation system or

manual circulation system).

Renewal and Reserves

Overdues, fines, and fees

CIRCULATION INFORMATION
REQUIRED BY LIBRARY PERSONNEL

Staff scheduling

Collection weeding

Reserve practices

Duplication practices

Selection based on use of various classification

number of items issued

circulation by format type

circulations per volume owned

attendance figures

CHECK IN PROCESS

Accession No. of the book

Title of the book.

Author of the book

Due date

Lost/withdrawn

Delayed or not
If yes, then how many days the student keep the book.

a)

Late fee fine.

If book is returned on time then,

a)

Update the information in the Book DB

b)

status is changed as available.

Process end

CHECK OUT PROCESS

Scan the member ID card.

Check whether id is valid or not. if yes then,

a)

Scan the book id by its unique accession number

b)

Validate the book id from book DB

c)

Check number of books have been issued.

Last checked out details

Any overdue

If the user limit is exceed then the book is issued to another student
or reserved person.

OTHER RECORDS & INFORMATION

Record of Entry & Exit of

students.

Data in the form of:

Name

Course

ID Number

Time-In & Time-Out

OTHER RECORDS & INFORMATION

Record of Defaulters

Data Elements:

Name

Contact Number

Course

No. of Books

No. of Days

Amount

CATEGORIES OF DATA
QUALITATIVE DATA

QUANTITATIVE DATA

Name of the Book

Number of copies/book

Author of the Book

Edition

Publisher

Publication Year

Title of the Book

No. of Pages

Name of the Student

Class No.

Name of the Teacher

ISBN

Class No.

Accession No.

CATEGORIES OF DATA
ALPHA-NUMERIC DATA

Student/Teacher Identification
Number

Student/Teacher Email ID

Call Number of the book

Master Table 1 :- Student

Field Name

Data Type

Description

Student ID

AutoNumber

Primary Key

ID

Number

Password

Text(10)

NAME

Text(25)

EMAIL

Text(25)

Course

Text(10)

DOB

Number

Name of Book

Number

Expired

Date/Time

Master Table 2:- Books

Field Name

Data Type

Description

BookId

AutoNumber

Subject

Text (30)

Title

Text (30)

Author

Text (25)

Publisher

Text (25)

Copyright

Number

Edition

Number

Pages

Number

ISBN

Text

Number Of Books

Number

Number Of Availble Books

Number

Number Of Borrowed Books

Number

Library

Text(25)

Availble

Yes/No

ShelfNo

Number

Table
Name:
Books
Primary
Key

Table Name: Borrow

Field Name

Data Type

Description

Book Id

Number

Primary Key

Member ID

Number

Day Of Borrowed

Date/Time

Day Of Return

Date/Time