M Sword Essentials

COMPUTER APPLICATION AND
AUTOCAD
FIRST STAGE
KOYA UNIVERSITY
PETROLEUM ENGINEERING
DEPARMTNET
MICROSOFT WORD
2007
Azhi A. Faraj
Topics
The Word program window

Formatting Text
Cut, Copy, and Paste commands
Clipboard and Spell Checker
Document and Page Layouts
Headers and Footers
Inserting Symbols, Tables, and Clipart
Microsoft Office 2007 Word 2007
Microsoft Word Program
Microsoft Word is a word processing

program used to create:
Letters
Memos
Newsletters
Research papers
Web pages
Business cards
Resumes
Financial reports
Other types of documents
3
Microsoft Office 2007 - Word 2007
Word Processing Software
A word processing program is

software that allows you to enter, edit,
and format text and graphics
The files you create using Word are
called documents
Word with various objects

Header
Graphic
Column
Formatte
d text
Chart
Table
5
Word Program Window

Quick
Access
toolbar
Title
bar
Ribbon
Ruler
Scroll
bar
Document
window
Status
bar
View
button
s
6
Word Program Window

Summary
Quick Access toolbar contains frequently
used commands and is customizable
The Ribbon contains tabs
Tabs include buttons for commands
organized in groups
Rulers show margins, tabs, and indent
settings
View buttons are used to switch
between Word document views
Word-wrap and Automatic

Features
Word includes a word-wrap feature
As you type, the insertion point moves

automatically to the next line when you reach the
right margin
Press [Enter] only when you want to start a new
paragraph
Automatic features that might appear

as you type
AutoCorrect
Spelling and Grammar
8
Saving a Document
Save a file for the first time using the Save

button on the Quick Access toolbar or the
Save command on the Office menu
Assign a filename and a file location to a
document using the Save As dialog box
After you save a file for the first time, save
changes using the Save button, the Save
command, or [Ctrl][S]
To create a copy of the file, use the Save As
command under the Office Button.
Selecting Text
Use the mouse to select words, lines, paragraphs, and other

large blocks of text.
Press and hold the Ctrl key to select
NON-consecutive text.
Methods for selecting text

to select
use the pointer to
Any amount of text

A word
A line of text
A sentence
Drag over the text

Double-click the word
Click with the selection pointer to the left of the line
Press and hold [Ctrl], then click the sentence
A paragraph
Triple-click the paragraph or double-click with the selection pointer to the left of the
paragraph
A large block of text
Click at the beginning of the selection, press and hold [Shift], then click at the end
of the selection
Multiple nonconsecutive
selections
Select the first selection, then press and hold [Ctrl] as you select each additional
selection
An entire document
Triple-click with the selection pointer to the left of any text, press [Ctrl][A], or click
the Select button in the Editing group on the Home tab, and then click Select All
10
Using Templates
A template helps you create a

formatted a document quickly
A template is a formatted document that

contains placeholder text
You replace the placeholder text with
your own text and save the file with a
new filename
Word includes templates for faxes,
letters, reports, brochures, memos, and
other types of documents
Select a template while in the
New Document dialog box 11
Cutting and Pasting Text
The operation of moving text from one location to

another is called cut and paste
Cut the selected text using the Cut button in the

Clipboard group on the Home tab or the keyboard
shortcut [Ctrl][X]
Cut text is placed on the Clipboard, a temporary
storage area for text and graphics cut or copied
from a document
Two clipboards:
System Clipboard - holds one item, the last item
cut or copied from a document
Office Clipboard - holds up to 24 items
Paste text at the location of the insertion point using

the Paste button
in the Clipboard group on the Home
Microsoft Office 2007 - Word 2007 12
tab or the keyboard shortcut [Ctrl][V]
Drag and Drop Text
You can also move text using the drag

and drop method
Drag selected text to a new location using

the mouse
Text that is dragged is not placed on the
Clipboard
13
Shortcut Keys for Editing
Use keyboard shortcuts as a quick

way to perform a command
[Ctrl][X] to cut text

[Ctrl][C] to copy text
[Ctrl][V] to paste text
[Ctrl][A] to select all the text in a
document
[Ctrl][S] to save a document
The keyboard shortcut for a command

appears in the ScreenTip
14
Copying and Pasting Text
Copied text is not removed from the

document
A copy of copied text is placed on the

Clipboard
Use the Copy button in the Clipboard
group on the Home tab or the
keyboard shortcut [Ctrl][C]
Copy selected text by pressing [Ctrl] as
you drag it to another location
15
Office Clipboard
The Office Clipboard
Stores up to 24 items
Stores text and graphics
Items can be cut or copied from any
Office program
Items on the Office Clipboard can be
viewed
The last item collected is stored on
both the Office Clipboard and the
system Clipboard
16
Using the Office Clipboard
Click to resize or
move the
Clipboard task
pane
The Office
Clipboard appears
in the Clipboard
task pane
Stored
items
Can be set to open

automatically after
two consecutive cut
or copy actions
Display manually by
clicking the launcher
in the Clipboard
group
Icon indicates
the item is
collected from
Word
17
Click to
change
display
options
Finding and Replacing Text
Find and Replace feature
Use the Replace command to search

for and replace all instances of a word
or phrase in a document
Automatically
find and replace all

occurrences at once, or
Find and review each individual
occurrence
Use the Find command to locate and

highlight every occurrence of a word or
phrase in a document
18
Fonts
A font is a complete set of characters

with the same typeface or design
Arial, Times New Roman, Tahoma, and

Calibri are examples of fonts
Each font has a specific design and feel

Set Font Size, Color, Style, and Effects
Font size is measured in points

A point is 1/72 of an inch
19
Formatting with Fonts
Serif fonts have a small stroke, called

a serif, on the ends of characters,
and are often used for body text:
Times New Roman

Garamond
Book Antiqua
Californian FB
Sans serif fonts do not have a serif,

and are often used for headings:
Arial Rounded MT Bold

Comic Sans MS
Franklin Gothic Demi
Papyrus
20
Font Styles
Make text darker and thicker by

applying bold
Slant text by applying italic
Click the Bold button to apply bold

Click the Italic button to apply italic
Underline text for emphasis
Click the Underline list arrow, then

select an underline style
21
Font Effects
Apply using the

Font dialog box
Superscript
Subscript
Shadow
Outline
Emboss
Engrave
Small
caps
Choose font
22 effects
Font Styles and Effects
48 point,
red, shadow
effect, 80%
character
scale
Italic
Bold
23
Format Painter
The Format Painter allows you to

copy the format setting applied to
selected text to other text
Use to copy multiple format settings

or individual ones
Click
the Format Painter button once to

apply the format settings to one item
Double-click the Format Painter button to
activate the Format Painter and apply
settings to multiple items
24
Line and Paragraph Spacing
Adding white space to a document

can make it easier to read
Increase space between lines using the

Line Spacing list arrow
Increase space between paragraphs
using the Before and After text boxes
in the Paragraph group on the Page
Layout tab
25
Aligning Paragraphs
Paragraphs are aligned relative to the

left and right margins
Left-aligned text is flush with the left

margin and has a ragged right edge
Right-aligned text is flush with the right
margin
Centered text is positioned evenly between
the margins
Justified text is flush with both the left and
right margins
26
Aligning Examples
Change paragraph alignment using the

alignment buttons in the Paragraph group on
the Home tab
Right-aligned
Centered
Justified
Left-aligned
27
Themes
Format a document using themes

A theme is a complete set of theme
colors, fonts, and effects
Preview a theme before applying it
Click the Themes button in the Themes
group on the Page Layout tab to select
and apply a theme
Indenting
Indenting a paragraph moves the edge of

the paragraph in from the left or right
margin
Indent the entire left or right edge of a

paragraph
Indent just the first line
Indent all lines except the first line
Indent markers on the horizontal ruler

identify the indent settings for the
paragraph in which the insertion point is
located
29
Indent Markers on Ruler
First Line
Indent
marker
Indent
buttons
Hanging
Indent
marker
Left Indent
marker
Indented
paragraph
30
Right Indent
marker
Bullets and Numbering
Formatting paragraphs with bullets and

numbering can help to organize ideas in
a document
A bullet is a character, often a small circle,

that appears before the items in a list to
add emphasis
Numbering the items in a list helps to
illustrate sequence and priority
31
Adding Bullets and Numbering
Use the Bullets or Numbering list arrows to apply,

change, or customize bullet and numbering styles
32
Borders and Shading
Adding borders and shading to text can

help to enhance the information in a
document
A border is a line added above, below, to the

side of, or around words or paragraphs
Shading is a color or pattern that is added
behind words or paragraphs
Use the Border button or the Shading button in
the Paragraph group on the Home tab
33
Borders and Shading Example
Shading
Border
34
Footnotes and Endnotes
Footnotes and endnotes provide

additional information
They consist of two parts
Note reference mark

Corresponding footnote or endnote
Footnotes appear at the bottom of page

Endnotes appear at the end of the
document.
Footnotes and Endnotes Example
Separator
line
Footnote
text

Note reference
mark
Document Margins
Document margins are the blank

areas between the edge of the text
and the edge of the page
To adjust a documents margins:
Click the Margins button in the Page Setup

group on the Page Layout tab, then click
Custom Margins
Change margin settings on the Margins tab in

the Page Setup dialog box
Drag a margin indicator on a ruler to a

new location
37
Setting Document Margins

Top margin
Right
margin
Ruler shows
location of
top margin
Ruler shows
location of
left margin
Left margin
38
Page Orientation
Portrait orientation means a page is

taller than it is wide
The default page orientation for a

document is portrait
Landscape orientation means a page

is wider than it is tall
Default paper size is 8.5 x 11
39
Margin Options
Margin options in a multiple page

document
Mirror margins are used in documents with

facing pages, such as magazines
A gutter margin is used in documents that

are bound, such as books
Inside and outside margins are a mirror image of

each other
A gutter adds extra space to the top, left, or

inside margin to allow for the binding
Set mirror margins and a gutter on the

Margins tab of the Page Setup dialog box
40
Page Breaks
As you type, an automatic (soft) page

break is automatically inserted when
you reach the bottom of a page
Text flows to the next page
You can force text onto the next page

by inserting a manual (hard) page
break
Use the Breaks button in the Page Setup

group on the Page Layout tab to insert a
page break, or
Press [Ctrl][Enter]
41
Page Numbers
Automatically number the pages of a

document by inserting a page number field
A field is a code that serves as a placeholder for

data that changes in a document
Click the Page Numbers button in the Header &
Footer group on the Insert tab to insert a page
number field
Select a location, such as bottom of page

Select a preformatted page number and alignment
42
Page Numbers Example
Page number fields are inserted in a

document header or footer
Document
text (dimmed
when the
Footer area is
open)
Page number
(in the Footer
area)
43
Headers and Footers
Add headers and footers to a document

when there is an item you want to appear
on every page
A header is text or graphics that appears at the

top of every page of a document
A footer is text or graphics that appears at the
bottom of every page of a document
Headers and footers often contain

information such as document title, author
name, dates, and page numbers
44
Adding Headers and Footers
Open headers and footers by clicking

the Header button or the Footer
button on the Insert tab
Add text to headers and footers by
typing in the Header and Footer areas
You can also add symbols, borders,

graphics, and other elements to headers
and footers
The Header & Footer Tools Design tab

opens when the Header and Footer
areas are open
Microsoft Office 2007 - Word 2007 45
Headers and Footers Example
Document text is dimmed when the Header

and Footer areas are open
Dimmed text cant be edited

The Header and Footers areas are independent of
the document itself and must be formatted
separately
Header &
Footer Tools
Design Tab
Header area
open with
content
control
46
Editing Headers and Footers
To edit headers and footers, first

open the Header and Footer areas:
Double-click a header or footer in Print

Layout view
Insert, delete, and format content
Change the default tab stops in the
Header and Footer areas if the default
document margins were changed
47
Different Headers and Footers
Create different headers and footers:
For the first page of a document or

section
For each section in a document
For even- and odd-numbered pages in
a document or section
Use the tools on the Header & Footer

Tools Design tab or use the Layout
tab in the Page Setup dialog box
48
Inserting Symbols
A symbol is a special character, such

as a graphic, shape, or foreign
language character
Add a symbol using the Symbol button
on the Insert tab
49
Inserting a Table
Tables illustrate information intended for

quick reference and analysis
A table is a grid of columns and rows that

you can fill with text and graphics
A
cell is the box formed by the intersection of a

column and a row
Borders are the lines that divide the rows and
columns of a table and help you see the
structure
50
Table Example
Column
Row
Cell
Border
51
Clip Art
Illustrate a document with clip art
Clip art is a collection of graphic images

that you can insert in a document
Clip
Organizer, a library of clips

Clips are the media files, including graphics,
photographs, sounds, movies, and animations,
that come with Word
Add clips by clicking the Clip Art button in

the Illustrations group on the Insert tab
52
Clip Art Task Pane
Search for clips using the ClipArt

task pane
Choose clip
collections to
search
Search
using a
keyword
Choose type of
clips to search
Results of
a clip
search
53
Inserting Clip Art
A clip is inserted as an inline graphic

at the location of the insertion point
An inline graphic is a graphic that is

part of the line of text
A floating graphic is independent from
text and can be moved anywhere on a
page
54
Wrapping Text around Clip Art
Wrap text around the graphic
Apply a text wrapping style

Click the Text Wrapping button in the
Arrange group on the Picture Tools Format
tab
Faded image
shows graphic
being dragged
Sizing handle
Floating
graphic
55
Formatting Clip Art
Picture Tools Format tab
Adjust contrast, brightness,

compression, and so on in the Adjust
group
Apply a style from the gallery in the
Picture Styles group
Position, wrap text, flip, group, and so
on in the Arrange group
Crop and change height or width in the
Size group
56
Summary
The Word program window

Formatting Text
Cut, Copy, and Paste commands
Clipboard and Spell Checker
Document and Page Layouts
Headers and Footers
Inserting Symbols, Tables, and Clipart
57

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COMPUTER APPLICATION AND

The Word program window

Microsoft Office 2007 Word 2007

Microsoft Word Program

Microsoft Word is a word processing

Microsoft Office 2007 - Word 2007

Word Processing Software

A word processing program is

Microsoft Office 2007 - Word 2007

Word with various objects

Microsoft Office 2007 - Word 2007

Word Program Window

Microsoft Office 2007 - Word 2007

Word Program Window

Microsoft Office 2007 - Word 2007

Word-wrap and Automatic

Word includes a word-wrap feature

As you type, the insertion point moves

Automatic features that might appear

Microsoft Office 2007 - Word 2007

Save a file for the first time using the Save

Microsoft Office 2007 - Word 2007

Use the mouse to select words, lines, paragraphs, and other

Methods for selecting text

use the pointer to

Any amount of text

Drag over the text

A large block of text

Microsoft Office 2007 - Word 2007

A template helps you create a

A template is a formatted document that

Microsoft Office 2007 - Word 2007

Cutting and Pasting Text

The operation of moving text from one location to

Cut the selected text using the Cut button in the

Paste text at the location of the insertion point using

Drag and Drop Text

You can also move text using the drag

Drag selected text to a new location using

Microsoft Office 2007 - Word 2007

Shortcut Keys for Editing

Use keyboard shortcuts as a quick

[Ctrl][X] to cut text

The keyboard shortcut for a command

Copying and Pasting Text

Copied text is not removed from the

A copy of copied text is placed on the

The Office Clipboard

Using the Office Clipboard

Can be set to open

Microsoft Office 2007 - Word 2007

Finding and Replacing Text

Find and Replace feature

Use the Replace command to search

find and replace all

Use the Find command to locate and

A font is a complete set of characters

Arial, Times New Roman, Tahoma, and

Each font has a specific design and feel

Font size is measured in points

Microsoft Office 2007 - Word 2007

Formatting with Fonts

Serif fonts have a small stroke, called