Purchase

Submitted By Group 9-
Model for
Anuja Verma
Bibhudatta Parida
UM15252
UM15260
Inventory
Prashant Sharma
Sanchita Nayak
UM15280
UM15287
Purchase
Sabyasachi Panda UM15290
Sambit Mohanty UM15293
Subhashish Panda UM15304
Scope of the system
Every organization that operates a
business has to purchase materials such
as raw materials, services etc.
The procurement process is integral to
business operation.
The Company can procure those
materials as in-house production or
external procurement
Scope of the system
The procure to pay process consists of the
following basic steps:
1. Material requirement planning
2. Vendor Selection
3. Request for Quotation
4. Purchase Requisition
5. Purchase Order
6. Goods Receipt
7. Goods Receipt Invoice
8. Invoice Verification
9. Payment to Vendors
Activity Diagram for As-is system
Methodology
Initially
the entire purchase process was
decentralized
Disadvantages:
Time-consuming
Increased Cost
Organization looses benefit of bulk purchase
Chance of over and under-purchasing
Lack of proper coordination among the departments

Inorder to avoid these issues we have

considered a centralized process
Improvements in the
system
Centralize
the purchase and quality
management system
Now there will be a single system which analyze
the inventory requirement within the warehouse,
select vendor and place order as per
requirement.
This will consider the inventory requirement for
all the departments
All the goods received from all vendors go
through a single quality check after which it is
distributed to the departments
Activity Diagram for To-be system
Data Flow Diagram for To-be system
THANK YOU