Environmental Health and Safety

HOW TO COMPLETE AN
OARS REPORT
Emma Alder| Health and Safety Programs Specialist
March 11, 2013

Bob Smith | VP of Safety

September 30, 2009

HOW TO FLEE THE BUILDING

 Accessing OARS
Login to the OARS system using the address below:
https://oars.ehs.washington.edu/Oars/LoginUWashingtonShib

Any student, staff, or faculty member can file an accident/incident report.

Accident reporting is required by federal and state laws as well as University
policies.
Just have your UW NETID ready to file the report.

10/14/2017 Environmental Health and Safety | University of Washington 2

 New Incident
Click on
Create New Incident Report

10/14/2017 Environmental Health and Safety | University of Washington 3

 Page 1
1) Indicate in what capacity you are filing the report.
Select the appropriate option, either as supervisor, self,
or university representative.

2) Select the status of the person injured or involved in

the incident, e.g. Faculty/Staff or Graduate Student.

3) Select the individual involved by clicking Select

Involved. Search the UW directory for the individual.
Once found, click Select Person.

4) Select the supervisor of the person involved by

clicking Select Supervisor. Search the UW directory
for the individual. Once found, click Select Person.

5) Once Page 1 is complete, click Next on the bottom

left corner of the page.

10/14/2017 Environmental Health and Safety | University of Washington 4

 Page 2
1) Indicate the date and time of the incident.

2) Select the campus the incident occurred and then click Select to specify where
the incident occurred. You can search for the location by leaving the fields blank
or entering the whole or partial name of the building, address, parking lot, etc.
Once found, click Select Location.

3) Give a detailed description of the incident; the more information, the better. You
can also attach supplemental materials on this page, such as photos.

4) Once Page 2 is complete, click Next in the bottom left corner of the page.

10/14/2017 Environmental Health and Safety | University of Washington 5

 Pages 3-4
- Page 3 requires the incident to be
classified by severity, nature of injury, body
parts affected, and cause of harm. Once
the appropriate options are selected, click
Next on the bottom corner of the page.

- Page 4 requires more information on the

causes of the incident. Select the
appropriate contributors to the incident as
well as suggested corrective action by the
affected party.

Note: It is important to take the time to accurately check

the boxes on pages 3 and 4. This information is a large
source of the statistical data that is created for OARS
reports.

10/14/2017 Environmental Health and Safety | University of Washington 6

 Page 5 Completed by Supervisor
1) Detail the root causes of the incident. This information should come as the
result of a thorough investigation into all of the factors that could have
contributed to the incident.

2) The recommendations/preventive measures are the suggestions and plan of

action to be taken by the supervisor and/or department to ensure a similar
incident does not occur again in the future.

10/14/2017 Environmental Health and Safety | University of Washington 7

 Page 6 Completed by Supervisor
1) Select a target date for the corrective actions outlined on Page 5. This is the
date by which you expect the actions will be completed. Acknowledge that you
approve the investigation and corrective actions by selecting Yes.

2) Once the corrective actions are completed, enter the complete date. Indicate
that the actions are complete by selecting Yes.

3) If the report is complete, it is important to click Submit Completed Report on

the bottom right of the page. Do not click Save at this point.

10/14/2017 Environmental Health and Safety | University of Washington 8

 OSHA 300 Form - Purpose
Washington State Department of Labor & Industries regulation (WAC 296-27) require employers
to record and report work-related fatalities, injuries, and illnesses.

The log may also assist employers in capturing information on how workers are hurt and
identifying health and safety hazards in the effort to prevent future injuries or illnesses.

10/14/2017 Environmental Health and Safety | University of Washington 9

 Accessing the OSHA 300 Form
Step 1
Login to the OARS system using the
address below:
https://oars.ehs.washington.edu/Oar
s/LoginUWashingtonShib

Step 2
Click on Open OSHA 300 Form.

Step 3
Choose the OARS report for which you
wish to complete the OSHA 300
form. Click Open OSHA 300
Form.

10/14/2017 Environmental Health and Safety | University of Washington 10

 EH&S Contacts
Emma Alder, Health & Safety Program Specialist
ealder@uw.edu, 206-221-2852

Stuart Cordts, OARS Administrator, Chemical Hygiene Officer

scordts@uw.edu, 206-616-3442

Sherry Baron, Chemical and Occupational Safety Manager

sbaron@uw.edu, 206-543-0297

10/14/2017 Environmental Health and Safety | University of Washington 11