Perry Fontenot

LEG 505
Contract administration describes managing the
relationship between a federal agency and a supplier from
contract award to contract closeout .

Contract administration ensures a supplier delivers the

product and/or service to a federal agency in accordance
with contract requirements.
The Contracting Officer is the
exclusive agent on behalf of the
government throughout the entire
acquisition process.
The Contracting Officer is responsible
for all actions involving the execution
and/or modification of a government
contract on behalf of the federal
government.
.
Responsibilities include but are not
limited to managing RFPs, proposals,
contracts, modifications, invoices,
restricted costs approval, authorization,
reports, and inspections.
 Contracting Officers should attempt to
resolve all contractual issues by mutual
agreement at the lowest possible
appropriate Contracting Officers level
(FAR.33.204)
Change Order Issue: Standard Form 20
(Amendment of Solicitation/ Modification )
 Alternate Dispute Resolution
The United States Court of Federal
Claims
Litigation
 Unassisted negotiation
Change Order Issue
Alternative Dispute resolution
 Contract schedules describes the timeline
associated with a contract.
Contract schedules outline the entire
contract process.
 Increase technical administration of
contract
Increase communication between
Contracting Officer & contractor.
 A compliance matrix is a table that shows
where the various RFP requirements are
addressed across the outline for A
proposal.
 For the federal agency a compliance matrix is
used to determine the compliance
capabilities of the participating contractors
For contractors a compliance matrix is used
to demonstrate the contractors ability to
meet compliance requirements associated
with the contract
 Brainstorming is a group technique for generating
new, useful ideas and promoting creative thinking.
Brainstorming can be used to help COs:
1) define what project or problem to work on.
2) diagnose problems.
3) remediate a project by coming up with possible
solutions and to identify possible resistance to
proposed solutions.
 Contract analysis
Evaluation of organizations capacity to
comply
Focal point for the contract management
team
Establish:
1) COTR training program
2) Cooperative work relationship between
Contracting Officer, Financial Officer &
Contracting Officer Technical Representative
3) Separate closeout function within the
contracting organization
Contract administration:
1) plays an important role in government contracting
2) manages contract activities between federal
agencies and contractors
3) monitors progress
4) ensures timely delivery of goods and/or services
Acquisition Central. (2013). A Guide to Best Practices for Contract
Administration.
Defense Contract Management Agency. (2013). Resolving Contractual
Disputes.
Federal Acquisition Regulation (2013). FAR Regulations