SAP Purchase requisition

uploading tool
Purchase Requisition Insert: Uploading tool Scenario

Role Requisitioner: local unit requiring a particular quantity of a material or a service for a particular date

Transaction ZM75_EP

Step PR insert PR approval

The PR uploading tool allows the creation of all kind of PR into SAP system.
In order to create a right PR, the user has to consider some guidelines:
Field data format
Data in excel cells has to be entered in the following format:
• Amount cells: the value filled in the fields cannot exceed 9 digits and it has to respect the format defined (es.
1.234,50); each countries will be able to display the value in its format (i.e. 1,234.50)
• Date cells: the format to enter a date is as follows: dd/mm/yyyy (please pay attention to define the date cells with
text format, otherwise with date format cell leading zeros for days and months are automatically pulled out).
Description
Item for Service
In case of PR for service, the user has to pay attention on the structure of the file in order to avoid this kind of
problems:
• “Item Category” = “D” (service): if the user doesn’t insert the correct Item Category at position level, the tool
uploads the position but not the sub-items
• the Sub-items filled but the item for service missing: if the user doesn’t insert the item for service (record type “1”)
in the file excel but he fills in the fields of sub items (record type “2”), the tool doesn’t upload the sub items
• at item level, the field “Valuation price” has to be blank because the SAP fill automatically it (the sum of sub items
value).

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Purchase Requisition Insert: Uploading tool Scenario

Role Requisitioner: local unit requiring a particular quantity of a material or a service for a particular date

Transaction ZM75_EP

Step PR insert PR approval

The PR uploading tool allows the creation of all kind of PR into SAP system.
In order to create a right PR, the user has to consider some guideline:

Check file excel to be uploaded

All mandatory data have to be specified in the excel file; both the Customer data (i.e Requisition Unit, Capex / Opex
information, Technical evaluation) and the standard data (i.e. Product Group, Material code, quantity and Purchasing
Organization).

Check PR created on SAP

Description After the upload of the Purchasing Requisition on SAP, the user has to check that the document has been created in a
correct way (no missing data and/or text).
The user has to launch the ME52N transaction and to click on the check-button

The approval steps are performed in SAP via workflow, as the PRs created manually.

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Purchase Requisition Insert (CITT/PITT): Navigation
How to call this transaction
 SAP Tr. Code: ME51N
 Menù: Logistic  Material Management  Purchasing
 Purchasing Requisition  Create

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Purchase Requisition Uploading tool: CITT/PITT

 Description:

In order to create the CITT or PITT in SAP

through the tool, the user has to:

 select the option “PR new contract” Match code to select the
excel file from your
 select the excel file specific for CITT/PITT through desktop/folder
the match code
 check that the flag “Test mode” is not settled
 click on the execute button or F8

The selected business scenario has to be

compliant with the document type entered
into the input data file. In case of negative
matching between the selected processing
option and document type entered into the
input excel file, the processing run is
stopped and an error system message has
to be issued in the error log.

The flag “Test mode” allows to simulate the

uploading process but any PR is created in
the system.

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Purchase Requisition Uploading tool: CITT/PITT

 Description:

Pay attention:
The correctness of PR created through the tool depends
also from the data filled in the excel.

The input excel file structure has to be checked;

therefore a consistency check at the beginning of
processing run is required. In case that the data
structure consistency check has not performed
successfully, an error message is issued and the
processing run stopped.
i.e. part of the right excel file for CITT/PITT uploading
The users has to insert the main information about the
PR, especially the mandatory fields.

 Responsible: Requisitioner

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Purchase Requisition Uploading tool: CINT/PINT

 Description:

In order to create the CINT or PINT in SAP

through the tool, the user has to:

 select the option “PR integration” Match code to select the

 select the excel file specifiic for CINT/PINT through excel file from your
desktop/folder
the match code
 check that the flag “Test mode” is not settled
 click on the execute button or F8

The selected business scenario has to be

compliant with the document type entered
into the input data file. In case of negative
matching between the selected processing
option and document type entered into the
input excel file, the processing run is
stopped and an error system message has
to be issued in the error log.

The flag “Test mode” allows to simulate the

uploading process but any PR is created in
the system.

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Purchase Requisition Uploading tool: CINT/PINT

 Description:

Pay attention:
The correctness of PR created through the tool depends
also from the data filled in the excel.

The input excel file structure has to be

checked; therefore a consistency check at
the beginning of processing run is required.
In case that the data structure consistency
check has not performed successfully, an
error message is issued and the processing
run stopped. i.e. part of the right excel file for CINT/PINT uploading

The users has to insert the main information

about the PR, especially the mandatory
fields.

See error message if the excel file contains more than

one item with “Item Category” equal to “T”.

 Responsible: Requisitioner

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Purchase Requisition Uploading tool: CREV/PREV

 Description:

In order to create the CREV or PREV in SAP

through the tool, the user has to:

 select the option “PR revision”

 select the excel file specific for CREV/PREV through
Match code to select the
the match code
excel file from your
 check that the flag “Test mode” is not settled desktop/folder
 click on the execute button or F8

The selected business scenario has to be

compliant with the document type entered
into the input data file. In case of negative
matching between the selected processing
option and document type entered into the
input excel file, the processing run is
stopped and an error system message has
to be issued in the error log.

The flag “Test mode” allows to simulate the

uploading process but any PR is created in
the system.

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Purchase Requisition Uploading tool: CREV/PREV

 Description:

Pay attention:
The correctness of PR created through the tool depends
also from the data filled in the excel.

The input excel file structure has to be

checked; therefore a consistency check at
the beginning of processing run is required.
In case that the data structure consistency
check has not performed successfully, an
error message is issued and the processing
run stopped.
i.e. part of the right excel file for CREV/PREV uploading
The users has to insert the main information
about the PR, especially the mandatory
fields.

See error message if the excel file doesn’t contains the

Open Contract in the “Original Contract Number”

 Responsible: Requisitioner

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Purchase Requisition Uploading tool: PRLV

 Description:

In order to create the CITT or PITT in SAP

through the tool, the user has to:

 select the option “PR low value”

 select the excel file specific for PRLV through the
match code
 check that the flag “Test mode” is not settled Match code to select the
excel file from your
 click on the execute button or F8 desktop/folder

The selected business scenario has to be

compliant with the document type entered
into the input data file. In case of negative
matching between the selected processing
option and document type entered into the
input excel file, the processing run is
stopped and an error system message has
to be issued in the error log.

The flag “Test mode” allows to simulate the

uploading process but any PR is created in
the system.

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Purchase Requisition Uploading tool: PRLV

 Description:

Pay attention:
The correctness of PR created through the tool depends
also from the data filled in the excel.

The input excel file structure has to be

checked; therefore a consistency check at
the beginning of processing run is required.
In case that the data structure consistency
check has not performed successfully, an
error message is issued and the processing
run stopped. i.e. part of the right excel file for PRLV uploading

The users has to insert the main information

about the PR, especially the mandatory
fields.

See error message if the “Requisition Unit” field is

empty in the excel file.

 Responsible: Requisitioner

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