Sustainability in Facility

Operations;
Establishing a Foundation For Continued
Performance
OCTC
October 29, 2015
Why Care? The Foundation
Phase 1, the Basics or Low
Hanging Fruit
Phase 2&3 - Techniques to
Drive Performance
ESTABLISHING A FOUNDATION FOR CONTINUED PERFORMANCE

Why Care About Sustainability

Less Energy Less Waste Reduced Water

Usage Creation Consumption

Increased Reduced Business Enhanced

efficiencies Disruption Risks Brand Image
ESTABLISHING A FOUNDATION FOR CONTINUED PERFORMANCE
• Strategic Plan
Pursuing the Ideal State • Executive
Accountability
• Performance Data
• Engaged Employees and Trends
• Goals and • Multi-Stakeholder
Long-Term Reporting Engagement
• Compliance
Strategic Plan Focused • Clear Vision
• Cursory • Defined
Awareness Management
• Lack of Support
Engaged & Direction
Motivated • Minimal
Management
Employees
Support

Compliance
Focused

Anticipatory &
Reactive Best-In-Class / Leader
Proactive

3
ESTABLISHING A FOUNDATION FOR CONTINUED PERFORMANCE

The Tale of Two Approaches

Find-and-Fix Approach
Facility pursues energy/water reductions
in an opportunistic and ‘ad hoc’ manner.
While effective in immediately engaging
employees in ‘hands on’ action…
… successes often do not translate to
positive performance in overall metrics.
Programmatic Approach
Facility establishes a programmatic
approach to energy/water management.
While potentially more time/resource
intensive to implement…
… the result is strategic, sustained, and
consistent management of energy/water.

Example: a compressed air leak may be discovered and fixed, but monthly energy usage
still increases due to inefficiencies elsewhere and lack of a holistic and monitored
perspective on energy usage.
This discourages employees and leadership.

Antea USA, Inc. 4

ESTABLISHING A FOUNDATION FOR CONTINUED PERFORMANCE

Following a Practical Path Forward

PHASE 1 PHASE 2 PHASE 3
0-6 Months 6-9 Months 9-18 Months

Develop Energy, Waste and/or Roll-out Program Across

Define and Deploy KPIs Enterprise
Water Policy

Select Energy, Waste, & Water Create Cross Functional

Energy/Water/Waste Teams Define Long-term Stretch Goals
Champion(s)

Confirm Short Term Goals / Define and Manage Benchmark Review Progress and Adjust
Targets Data Goals and Programs As
Necessary

Define and Deploy Reporting Formalize into Management

Define Facility-Level Baselines
Process Systems

Conduct Assessments
Create Desired Culture for
& Implement Quick Wins
Continuous Improvement
(TOP10’s)

Antea USA, Inc. 5

Why Care? The Foundation
Phase 1, the Basics or Low
Hanging Fruit
Phase 2&3 - Techniques to
Drive Performance
THE BASICS OR LOW HANGING FRUIT

Logically Attacking Opportunities

Starting With the Basics to gain momentum…

Process Raw Material New New Product

Housekeeping
Optimization Substitution Technologies Design

Antea USA, Inc. 7

THE BASICS OR LOW HANGING FRUIT

Energy: Top 10 Basics

1. Reduce air pressure
2. Fix air leaks
3. Insulate pipes & valves
4. Shutdown idle equipment
5. Evaluate all set-points
6. Maintain HVAC
7. Collect steam condensate
8. Retrofit plant lighting
9. Fix steam traps and leaks
10.Train & involve employees

Antea USA, Inc. 8

THE BASICS OR LOW HANGING FRUIT

Water: Top 10 Basics

1. Find and fix leaks
2. Optimize cleaning

Recycle 3. Reduce water use in cooling towers

4. Seek alternative sources
5. Utilize lowest flow rates
6. Reduce landscaping/irrigation use
Reuse 7. Utilize closed loop systems
8. Optimize equipment cooling
9. Reuse water in key applications
10.Train & involve employees

Reduce

Antea USA, Inc. 9

THE BASICS OR LOW HANGING FRUIT

Waste: Top 10 Basics

1. Improve housekeeping
2. Implement recycling programs
3. Inspect materials upon delivery
4. Keep containers covered
5. Keep waste streams separated
6. Avoid excess inventory
7. Investigate reusable packaging
8. Ask suppliers to take back packaging
9. Optimize production schedules
10.Train & involve employees

Antea USA, Inc. 10

Why Care? The Foundation
Phase 1, the Basics or Low
Hanging Fruit
Phase 2&3 - Techniques to
Drive Performance
TECHNIQUES TO DRIVE PERFORMANCE

HOW DOES MATURITY LOOK LIKE?

… a Maturing Processes Over Time

1. Optimized – Processes are all in place and

continuous improvement is evident
2. Quantitative – Statistic analysis of data
supports process objectives
3. Standardized – Processes are developed
and meeting minimum performance
requirements
4. Managed – Processes are documented to
work instruction level
5. Initial – Processes are being performed,
process owners may have been identified

Antea USA, Inc. 12

TECHNIQUES TO DRIVE PERFORMANCE

… Building on Momentum
PHASE 1 PHASE 2 PHASE 3
0-6 Months 6-9 Months 9-18 Months

Develop Energy, Waste and/or Roll-out Program Across

Define and Deploy KPIs Enterprise
Water Policy

Select Energy, Waste, & Water Create Cross Functional

Energy/Water/Waste Teams Define Long-term Stretch Goals
Champion(s)

Confirm Short Term Goals / Define and Manage Benchmark Review Progress and Adjust
Targets Data Goals and Programs As
Necessary

Define and Deploy Reporting Formalize into Management

Define Facility-Level Baselines
Process Systems

Conduct Assessments
Create Desired Culture for
& Implement Quick Wins
Continuous Improvement
(TOP10’s)

Antea USA, Inc. 13

TECHNIQUES TO DRIVE PERFORMANCE

Tip: Building Teams

PHASE 2
6-9 Months
Create a Sustainability Team to lead and
coordinate activities between the various Create Cross Functional
groups that will need to be involved in Energy/Water/Waste Teams
order for the energy/water/waste project
and program to be successful.

Establish a clear purpose for the team:

 Create and lead an ongoing
sustainability program
 Perform a one-time
energy/water/waste reduction
assessment

Involve people with interests in the

program and who know the company.

Antea USA, Inc. 14

TECHNIQUES TO DRIVE PERFORMANCE

Tip: Data Tools Lig h tin g T o ol - Home

Page Template
e/Logo
Client Nam Navigatio
n
PHASE 2
6-9 Months Go To General Info
rmation
1. To Be gi n

Define and Manage Benchmark Sheet

Calculation
2. Add Area
Data
mmary Tab
3. Roll Up Su

ol Step by Step
D ATA C O L L E C T I O N A N D 4. Lighting To

A N A LY S I S T O O L S nd Info: Lam
p Types
5. Backgrou

andards
6. Lighting St
• Identify common savings opportunities and
create handbook of best practices formation
7. Vendor In
n
• Create and use common “calculators” to ionalg SFutannddin
8. A6.ddLiitgh ar
g Informatio
ds
tin
ensure consistent analysis
Information
& Map Key
9. User Icon
• Create templates for collecting and
analyzing energy, water, and waste data ions
10. Instruct
• Develop and share case studies, including
project analyses

Antea USA, Inc. 15

TECHNIQUES TO DRIVE PERFORMANCE
Tip: Employee Awareness and Engagement
COMMON TECHNIQUES FOR
B UILDIN G EM PLOY EE AWAREN ESS
• ‘Town Hall’ meetings
• Posters
• Training opportunities
• Idea generation contests
• ‘Find the most leaks’ contest or teams
• Incentive and reward programs
• Give out water/energy saving devices for
employees to use at home
• Set up volunteer opportunities
• Tour the local recycler, public water or
energy supplier
PHASE 2
6-9 Months
Create Desired Culture for
Continuous Improvement
Building employee awareness about why energy,
waste, and water are important and the role all
employees play should be immediate and ongoing.
The awareness program should focus on:
 Building an understanding
 Emphasizing the importance of involvement
 Encouraging active involvement and
communication
Awareness building must be frequent and
continuous in order to generate excitement and
maintain attention!
Antea USA, Inc. 16
TECHNIQUES TO DRIVE PERFORMANCE

Tip: Focused Workshops and Trainings

PHASE 3
9-18 Months

Roll-out Program Across

Enterprise

TIPS FOR EFFECTIVE WORKSHOPS

AND TRAININGS

• Include representatives from different

operational groups to provide full
perspective
• Create working groups and breakout
exercises to practice what is taught
• Use real plant projects to teach concepts
and conduct analyses

Antea USA, Inc. 17

TECHNIQUES TO DRIVE PERFORMANCE

Tip: Benchmarking / Maturity Process

PHASE 3 ENERGY BENCHMARKING TOOL
9-18 Months Explanation/information: In this sheet all main questions of the energy benchmarking assessment are presented.
Calculated are the average values of each main question. These averages are divided into two groups: Leading
Review Progress and Adjust Companies and TC Facilities.

Goals and Programs As Category

Leading
TC Facilities
Companies
Necessary 1. Management Support, Oversight & Defined Responsibilities 3.6 2.4
2. Energy Policies & Commitments 3.3 2.3
3. Energy Review 3.4 2.3
4. Baseline 3.3 2.0
BENCHMARKING TO ASSESS 5. Key Performance Indicators 3.3 3.1
6. Objectives, Targets & Action Plans 2.9 2.3
M AT U R I T Y 7. Competence, Training & Awareness 3.3 1.6
8. Communication 3.4 2.0
9. Documentation 3.1 1.6
10. Operational Control 3.6 2.0
11. Design 4.0 2.7
• Develop scorecards to define baseline and 12. Procurement
13. Monitoring, Measurement & Analysis
3.0
3.9
2.0
2.1
track progress 14. Compliance
15. Audits
3.7
3.7
3.7
1.6
16. Corrective Actions 3.7 1.9
• Consider internal and external 17. Record Control 2.0 1.8
18. Steam Systems 3.2 3.0
benchmarking 19. Motors & Pumps 3.2 3.4
20. Refrigeration Systems 1.9 3.3

• Share results – they provide important 21. Auxiliary Utility Systems

TOTAL
1.5
3.2
2.8
2.4
feedback
• Dig deep to identify gaps in performance –
technical and cultural gaps

Antea USA, Inc. 18

CLOSING THOUGHTS

Questions and Answers

Antea USA, Inc. 19

BETTER BUSINESS,
B E T T E R W O R L D℠

Steven Meun
Consultant

+1 612 562 7414

Thank you!!
steven.meun@anteagroup.com

Antea Group
USA Headquarters
5910 Rice Creek Parkway, Suite 100
St. Paul, MN 55126, USA
USA Toll Free: +1 800 477 7411
International: +1 651 639 9443

www.anteagroup.com