INFORMATION

PROCESSING and HANDLING

PROF. JILVEN T. AMAR

Librarian V
Library, Archives, and Museum
Integrated Records Management Office (IRMO)
Civil Service Commission
 INFORMATION
PROCESSING and HANDLING
VS
CATALOGING and CLASSIFICATION
• CATALOGING and • CONSERVATION and
PRESERVATION
CLASSIFICATION

INFORMATION
PROCESSING and HANDLING

• The communication of NEWS, KNOWLEDGE, etc.

• A FACT or FACTS told or communicated

• A STIMULI that has MEANING in some context fro its RECEIVER

Steps in Book Processing:
• Collate
• Accession

• Stamping of Ownership
Steps in Book Processing:

• Labeling
• Place the Borrower’s Card
• Cover
• Input the Data in the Library System
DEFINITION: CATALOGING
is the process of CREATING
metadata REPRESENTING information
resources, such as books, sound recordings,
moving images, etc.
• PROVIDES INFORMATION such as creator
names, titles, and subject terms that
describe resources, typically through the
creation of bibliographic record.
• is a way of PUTTING IN ORDER all the
materials found inside a library.
TYPES OF CATALOGING

1. Descriptive Cataloging
the part of cataloging concerned with
describing the physical details of a book,
such as the form and choice of entries and
the title page transcription

2. Subject Cataloging
take the form of CLASSIFICATION or
(subject) indexing.
THE CATALOG CARD:
CLASSIFICATION

• Involves the assignment of a given document to a CLASS

in a CLASSIFICATION SYSTEM (such as Dewey Decimal
Classification or the Library of Congress Subject
Headings).

• Typically USES a controlled vocabulary

THE DEWEY DECIMAL CLASSIFICATION
SYSTEM
THE LIBRARY OF CONGRESS
CLASSIFICATION SYSTEM
THE LIBRARY OF CONGRESS
CLASSIFICATION SYSTEM
Descriptive Cataloging
 2 KINDS OF CATALOGING:

Original Cataloging
Preparation of a BIBLIOGRAPHIC RECORD from
scratch, WITHOUT the aid of a pre-existing
CATALOG RECORD for the same EDITION.
2 KINDS OF CATALOGING:

Copy Cataloging
ADAPTATION of a PRE-EXISTING bibliographic
record to fit the characteristics of the ITEM in
hand, with MODIFICATIONS to CORRECT obvious
errors and minor adjustments to reflect locally
accepted cataloging practice.
 BUT what are we actually doing when we
catalog a book or other information sources?

We are ENTERING INFORMATION about the book

into the library’s catalog, so that when patrons are
SEARCHING, they can FIND what they are
LOOKING for, at least something that will help
them find an answer to their question.
What is a CARD CATALOG?

A list of the HOLDINGS or a library, printed, typed

or handwritten on CATALOG CARDS, each
REPRESENTING a SINGLE bibliographic item in the
COLLECTION.
What is a CARD CATALOG?

Catalog cards are normally filed in a single

ALPHABETICAL sequence (dictionary catalog), or in
a separate sections by AUTHOR, TITLE and SUBJECT
(divided catalog), in the long narrow drawers of a
specially designed filling cabinet.
Most large and medium-sized libraries have
CONVERTED their card catalogs to MACHINE-
READABLE format –ONLINE CATALOG.
ONLINE CATALOG
A LIBRARY CATALOG consisting of a collection of
bibliographic records in a MACHINE-READABLE
FORMAT, maintained on a DEDICATED computer
that provides uninterrupted INTERACTIVE ACCESS
via TERMINALS or WORKSTATIONS in direct,
continuous communication with the central
computer.
Most online catalogs are SEARCHABLE by AUTHOR,
TITLE, SUBJECT HEADING, and KEYWORDS.
Elements of Cataloging

Bibliographic
Description
Subject Analysis

Assignment of
CLASSIFICATION
NOTATION

Activities involved in physically

preparing the item for the shelf
What information do you put into the catalog, then?

Basic bibliographic
information (Author, Title,
Publisher, Date, Edition) –
AKA Bibliographic
Description
Basic physical information (Size, No. of Pages, Whether
Illustrated, If it has bibliography and/or index) (Format –
book, recording, electronic, etc.) AKA Physical
Description
Subject Information (AKA Subject Analysis)
What is Bibliographic Description?
“…lists all the elements which are required to
describe and identify all types of material which
are likely to appear in library collections,…”
(IFLA)

What is International Standard Bibliographic Description?

“…ASSIGNS an ORDER to the ELEMENTS of

description, and SPECIFIES a system of
PUNCTUATION for the description,…” (IFLA)
What is the prescribed order?
Area 1: Title and Statement of Responsibility (ex.
Author, Editor, Artist).
Area 2: Edition
Area 3: Material-Dependent Information (ex. The
scale of the map or the duration of a sound
recording).

Area 4: Publication and distribution

What is the prescribed order?
Area 5: Physical Description (ex. Size and number
of pages)
Area 6: Series
Area 7: Notes
Area 8: Standard Number (ISBN, ISSN, ISMN)
What is the Punctuation?
An Example:
What do the punctuation symbols mean?:
What is the advantage of having everything
so standardized?:
An Example: