Release of Funds

Chapter 4
Release of Disbursement Authorities
 Release of Notice of Cash Allocation
PS – provision for all filled positions inclusive of
fixed expenditures and must take into
consideration the timing of grant of benefits
MOOE - take into consideration the period of
peak and slack times
CO - programmed in accordance with scheduled
work targets, Mobilization Cost at 15% may be
released and the balance shall be in accordance
with the work program
The Monthly Disbursement Program
 Budget Execution Document No. 3 – to be
submitted not later than Nov 30 of the
preceding year.
 Maybe revised only once a year, not later
than May 31 of each year
 Shall include funding requirements
B for
Accounts Payable, Continuing
Appropriations, and Not Yet Due and
Demandable Obligations
 Notice of Cash Allocation
 All NCA’s programmed and credited for the
month, part of comprehensive release or
constituting additional NCA releases, shall
be valid only until the last working day of the
quarter.
 Thus, book balance, net of outstanding
check shall automatically lapse at the end of
the quarter
 Non-Cash Availment Authority
 Agencies availing of foreign loan proceeds through
direct payment chargeable against availment
allotment shall submit a request for the issuance
of NCAA prior to submission of availment
application to Foreign Lending Institutions
 Release of NCAA shall be supported by a
photocopy of application for withdrawal, certified
list of obligation allotments and details of
disbursements
 Cash Disbursement Ceiling
 An authority issued by DBM to DFA and DOLE to
utilize their income collected and retained by their
foreign service posts to cover its operating
requirements but not to exceed the released
allotment for the purpose
 Release shall be supported by Accountability
Reports, Monthly Report of Income, Status of
Working fund and Annual Report of Income
 The MDS Account and Common
Fund System
 The MDS Account is maintained by the
NGAs with government servicing banks
(GSBs) to which DBM issues the NCA
 Separate accounts shall be used for Trust
Liability Accounts
 The Common Fund System shall continue to
be used for PS, MOOE and CO and
Accounts Payable.
 Books of DBM
 Appropriations and Allotments shall b controlled and
monitored by the DBM through the registries it maintains
such as:
RAPAL- Registry of Appropriations and Allotments

RESPFA – Registry of Special Purpose Fund Appropriation

RANCA – Registry of Allotments and NCA maintained by

the DBM to control the funding allotments and the NCA
Issued
 Books of the BTr
 RENREP –Registry of NCA and
Replenishments
 For the monitoring of bank transfers it
makes in replenishing its Modified
Disbursement Scheme accounts
 Shall be used by the BTr to record the NCA
releases and bank replenishments made to
cover MDS checks issued by the agencies
 Books of the NGAs
 The NGAs shall maintain different registries
for the control and monitoring of allotments it
receives and the obligations it incurs.
 Appropriation and allotments shall not be
journalized but shall be posted in the
registries
 An obligations is incurred as evidenced by
OBRs and shall be entered in the
appropriate registries
 Registries of NGAs
 RAOPS
 RAOMO
 RAOCO
 RAOFE
 The Tax Remittance Advice
 The TRA System is provided for under DOF-
DBM-COA JC No. 1, s. 2000
 The NCA issued to the government
agencies shall be reduced by the amount of
estimated taxes expected to be remitted by
the agency through the TRA.
 Estimated taxes are: PS-8%, MOOE and
CO – 5%