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    Muhammad Shahan Ahmad
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    This document discusses key aspects of report writing skills. It covers the purpose and structure of reports, including sections like the title page, abstract, introduction, methods, results, and conclusion. Reports can be written for technical, managerial, or general readers. The structure should use an active voice, third person, and avoid personal pronouns for objectivity. Deductive reports present specific information first and then draw general conclusions, while inductive reports use factual information to draw specific conclusions.

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    HUM

    Original Title

    HUM 02

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    This document discusses key aspects of report writing skills. It covers the purpose and structure of reports, including sections like the title page, abstract, introduction, methods, results, and conclusion. Reports can be written for technical, managerial, or general readers. The structure should use an active voice, third person, and avoid personal pronouns for objectivity. Deductive reports present specific information first and then draw general conclusions, while inductive reports use factual information to draw specific conclusions.

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    © All Rights Reserved
    Download as PPTX, PDF, TXT or read online from Scribd
    Flag for inappropriate content
    26 views32 pages

    Report Writing Skills Lecture

    Uploaded by

    Muhammad Shahan Ahmad
    This document discusses key aspects of report writing skills. It covers the purpose and structure of reports, including sections like the title page, abstract, introduction, methods, results, and conclusion. Reports can be written for technical, managerial, or general readers. The structure should use an active voice, third person, and avoid personal pronouns for objectivity. Deductive reports present specific information first and then draw general conclusions, while inductive reports use factual information to draw specific conclusions.

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    of 32

    HUM 102

    REPORT WRITING SKILLS

    Lecture 02

    1
    Previous Lecture

    • Basics of a report
    • Report characteristics
    • Expectation and purpose
    • Significance of a report
    • Relevance, attributes and features of a report
    • Comparison of a report and essay

    2
    Audience

    Technical
    Readers

    Managerial General
    Readers Readers

    3
    Purpose

    Information

    Mechanism Instruction

    Explanation Description
    4
    Examples

    Instruction

    E-mails Description

    Technical
    Report

    Press Résumé
    Releases

    Memorandum

    5
    Technical Report Writing

    • Written account of events related to a scientific inquiry


    • An exercise of effectively communicating a technical
    information
    • Interpretation of graphs, tables and figures using
    language
    • Foundation: organization of information

    6
    Universal Characteristics

    Active Voice

    Third Person

    No Personal Pronouns for Objectivity

    One Inch Margin on all Sides

    Proper Citation

    Referencing Credible Authors

    7
    Report Structure: Title Page

    Submission
    Date

    Title

    To From
    8
    Report Structure: Abstract

    No
    Qualitative
    abbreviations

    Purpose and outcome


    with results

    9
    Report Structure: Table of Contents

    Section

    Subsection Appendices

    10
    Report Structure: Introduction

    Problem
    Description

    Brevity Objectives

    Most
    Interesting Methods
    Results 11
    Report Structure: Design and
    Procedure

    • Theoretical Description of Design


    • Testing of Proposed Design
    • No Specific Measurements
    • Brief and Getting to the Point

    12
    Report Structure: Results and
    Discussions

    • Textual explanation accompanied with:


    • Figures
    • Tables
    • Diagrams

    13
    Report Structure: Conclusion

    • Quantitatively Summing Up all the Results with Brevity


    • No Abbreviations
    • Problems
    • Objectives
    • Procedures
    • Results

    14
    Report Structure: Works Cited and
    Appendix

    15
    Report Structure: Nature of Readers

    Technical
    •Figures
    Readers

    Managerial
    •Executive Summary
    Readers

    General Readers •Comprehensible Language

    16
    Report Structure: Language

    Clarity •active verbs

    Brevity •declarative and simple sentence

    Objectivity •no use of ‘I’ or ‘we’

    17
    Deductive vs. Inductive Report

    Deductive Report Inductive Report

    Discussion before conclusion


    Routine messages
    Use of factual information to draw
    conclusion
    Neutral information
    Used in the case of informed readers
    Open and clear presentation of
    information With the expected resistance

    18
    Deductive vs. Inductive Report

    Deductive Report Inductive Report

    19
    Deductive vs. Inductive Report

    Deductive Report Inductive Report

    20
    Deductive vs. Inductive Report

    Deductive Report Inductive Report

    21
    Deductive vs. Inductive Report

    Deductive Report Inductive Report

    22
    Deductive vs. Inductive Report

    Deductive Report Inductive Report

    23
    Deductive vs. Inductive Report

    Deductive Report Inductive Report

    24
    Deductive vs. Inductive Report

    Deductive Report Inductive Report

    Specific General

    25
    Deductive vs. Inductive Report

    Deductive Report Inductive Report

    26
    Deductive vs. Inductive Report

    Deductive Report Inductive Report

    27
    Deductive vs. Inductive Report

    Deductive Report Inductive Report

    28
    Deductive vs. Inductive Report

    Deductive Report Inductive Report

    General Specific

    29
    Deductive vs. Inductive Report

    Deductive Report Inductive Report

    30
    Deductive vs. Inductive Report

    Deductive Report Inductive Report

    Specific General General Specific

    31
    Conclusions

     Technical communication
     Nature of the audience
     Structure of a report
     Deductive vs. Inductive report

    32

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