Proposed Agenda

• Introduction
• Ice Breaker
• Needs Assessment
• History
– JCI India & JCI
• Organizational Opportunities
• Plan of Action
– JCI India, Zone & Region
 Proposed Agenda
• General Planning
– APP, AB & 100% efficiency of LOM
• Reporting
– Challenge, MRF, Zone
• Protocol and Hospitality
• Duties and responsibility of LOM Officers
• Membership
– Subscription, Growth, Retention, LMC, JCI
Foundation, Senator
Proposed Agenda
Proposed Agenda

2018
• Open forum
• LDMT Format Filling
• Vote of thanks
Hello LGB!

How do you do?

 Look back
The glorious past.
You the LGB member

Duties & Responsibilities

 JCI India Programs
• National Program – Clean India Drive
• UNSDG Projects
• Need Blood – Call JCI
• Outstanding Young Person
• JCI Week
• National Level Talent Search
Business Area Programs

Kamalpatra Award

TOBIP Award

ABLE
 JCI India Events
 LOM Officers Training Seminar
 Presidential Academy
 Awards Orientation Seminar (AOS)
 Mid Year Conference (MIDCON)
 Review to Re-act Meet
 Zone Conference (ZONECON)
 National Convention (NATCON)
 JCI India Training Events
o National Academy of Leadership & Administration
(NALANDA)
o Speech craft
o Zone Trainers Workshop (ZTWS)
o National Train the Trainers Seminar (NTTTS)
o JCI India Author
o CAPP
 JCI India Foundation Titles of Honour

Henry Giessenbier Fellow (Rs. 2000)

Jaycee Foundation Member (Rs. 5000)
Jaycee Foundation Donor (Rs. 10,000)
Jaycee Foundation Patron (Rs. 25,000)
Jaycee Foundation Fellow (Rs. 50,000)
Jaycee Foundation Star (Rs. 100,000)
Rajendra Pai Patron (Rs. 300,000)
Jaycee Foundation Jewel (Rs. 500,000)
 JCI India Foundation
• It looks after the charitable activities of the organization.

• The LOMs are the members of JCI India foundation with a

nominal subscription of Rs.100/- per year.

• It is being governed by the six member board of directors

JCI India Foundation Activities
• Helps 2000 needy deserving and students with a
scholarship of Rs. 2000/- each

• Supports NLTS program

• Supports Leadership Academy

• Contribute to the society when there is a need

 Recognitions from JCI India

 Awards for individual members

 Awards for LOMs
 NP’s recognitions to LOMs
 100% efficiency award for LOMs
 100% efficiency to Zones
100% efficiency program for LOMs

• Recognition
HGF (Transferable)

• Period of Activity
1st January to 30th November of the
year
Preparing Annual Program Planner
• Organize a brain storming session, in which collect project
ideas from the members without any comment or criticism.

• Plan activities in all 5 areas of opportunity

Consider hosting zone events

Decide projects that will give sustainable solutions to local

issues, following JCI Active Citizenship Framework.
 Preparing Annual Program Planner

Plan for internal & external membership growth

Plan for JCI India foundation growth

In the preceding LGB meeting discuss and
finalize the projects and programs that can be
organized by the LOM

Present the draft APP in the GB meeting and get it

approved
Steps for Project Planning
Survey
Analysis
Planning
Action
Evaluation
• Once the APP is approved by the GB, let the treasurer prepare
the budget
• Estimate the expense on higher side and income on the lower
side
• The revenue should be more than the expenses. If the expense
is more, then cut the expense or find out income source
• The budget should be realistic, by ascertaining the income from
the past records and determining the expenses to be incurred
on all the heads
• Provide little cushion to each and every head
• Keep reviewing the budget periodically
 LOM Reports to JCI India
MRFs to be sent before 10th of every month with
at least one action photograph and GB/LGB
meeting notice

Membership dues:
1st Half dues before 10th, February and second
half dues before 10th, August or I half dues
before 10th, March, and second half dues before
10th, September with 10% penalty to be sent
with DD in favor( or on line) of JCI India drawn at
Mumbai, and Membership list two sets with
covering letter.
 LOM Reports to JCI India
• APP & budget to be sent before 28th February
• 2017 Accounts to be sent before 10th April
• Specimen Signature card to be sent before 15th
June
• 2019 Directory information to be sent before 31st
October, 2018
• Feed back about events and trainers
• Report of activities with photograph for
CHALLENGE
Protocols
 Agenda
Opening exercise
Introductions should be from Higher rank to lower rank
Address should be from lower rank to higher rank
Pleasantries to be given from higher rank to lower rank
 Seating Arrangements
Chairman should be in the center
Chief Guest should be on right hand side of Chairman

Guest of Honor should be on left hand side of Chairman

No couple should be seated together

 Pageantry Order
Project Director Past NEC Members
Secretary
Current NEC Members
LOM President
ZGB Members Guest of Honour

Past NGB Members Chief Guest

Current NGB Members

 JCI Officers’ Visit
NP/EVP will be the Chief Guest during their visit
ZP will be the Chief Guest in the other meetings
ZP should accompany NP/EVP during their visit
ZVPs should receive NP/EVP/ZP in their assigned LOMs
NP/EVP/ZP should be given decent accommodation
NP/EVP should not be given home stay
NP/EVP should be taken in the official vehicle only
In the official vehicle with NP/EVP, only ZP, Visit coordinator and
the assigned ZVP shall accompany
 Courtesy
• The Chairman should reach the venue one day in advance,
stay through out and leave after the event.
• ZVP should receive the ZP and see him off.
• NP/EVP should be escorted by ZP and assigned ZVP

• Check whether proper accommodation is arranged for

ZP/EVP/NP.
• Check the travel arrangement for ZP/EVP/NP
 Duties of the President
 Planning
 Providing opportunities to members
 Organizing meetings/projects
 Motivating the members and officers
 Chairing meetings
 Representing in events
 Ensuring member’s participation in Zone/ JCI
India/JCI events
 Representing in the local society
 Casting vote
 Reporting to Zone/JCII
 Presenting report to the GB meeting
 Winning recognitions
 Duties of Imm. Past President

Handing over the charge to the new

team
Guiding the CGB
Supporting the President
Conducting Election
 Duties of Vice President
Looking after their respective area
activities
Organizing their area related programs/
projects
Chairing the project meetings
Reporting in the LGB
 Duties of Secretary
 Looking after internal communication of the LOM
 Keeping banners, Gavel, Collar, Minutes book, Attendance register
and visitor’s book under custody
 Preparing agendas for LGB/GB meetings in consultation with
President
 Sending meeting notice
 Sending meeting minutes to members
 Recording minutes during meetings
 Sending circulars to members
 Releasing news letters
 Taking roll call and establishing quorum during CGB/GB meetings
 Moving agenda and previous meeting minutes for approval
 Duties of Joint Secretary

Assisting the secretary in his work

Doing the job of Secretary in his
absence
 Duties of Treasurer
 Collecting subscription from members
 Collection of donations and sponsorships
 Issuing receipts
 Preparing budget as per Annual Planning Program
 Making payment as per the approved budget
 Submitting previous year’s account in the LGB of
January for approval
 Maintaining day book and ledger of accounts
 Submitting mini statement of accounts in the regular LGB
meetings
 Duties of Directors
Assisting the respective Vice Presidents

Implementing the projects/Programs

Coordinating with the project directors

Monitoring the execution of

Projects/Programs
 Membership Retention & Involvement
• Conduct proper orientation program to members
• Organize variety of meetings
• Provide adequate all areas of opportunities
• Conduct various basic training programs
• Organize need & interest based programs for members
• Give responsibility to the members
• Encourage family participation
• Assign senior members, responsibility of taking care of new
members
• Have a recognition program for new members
• Provide new members kit & publications of JCI India to all new
members
• Recognize the members for their achievements
• Greet the members on birthdays, and anniversaries
 Why Growth ?
• It is your duty
• It is the law of nature
• It is the only scale for measuring success in organization
• It is the only source which derives LOM’s voting strength
• It is the only activity which attract others attention towards
you
• It makes the movement strong and powerful
• It is the main source of the revenue for the chapter
• It is your contribution to the organization to pay back for
what you have got from it
 LOM Membership
• Set long time membership goals
• Fix targets for the current year
• Have a membership recruitment policy for the chapter
• Give priority to the quality of members
• Identify the prospective members in the city
• Identify prospective group of members
• Send JCI promotional materials, chapter publications, news letters etc., to
the prospective members
• Invite potential members to training programs and PR projects
• Pay personal visits & explain about philosophy and principles of JCI
• Focus more on opportunities
• Conduct an orientation program
 New LOM Extension
• Identify the near by potential places in your district
• Appoint a committee and assign the task
• Identify potential group of people who shall become
members
• Find out a key person and establish contact with him
• Meet them personally and explain about JCI
• Motivate them to extend a chapter
• Organize an introductory meeting with an eminent and
Powerful trainer
• Follow the other formalities and open the LOM