 Workplace Organization - is a simple

and basic tool to organize the Gemba

(workplace) in systematic manner so that
each and every item is at proper place or
location provided with labeling and colour
coding.
Definition:
 A safe, clean, neat arrangement of the
workplace which provides a specific location
for everything, and eliminates anything not
required.

 “A place for everything, and everything in

its place.”
 7S is a system for organizing
spaces so work can be performed
efficiently, effectively, and safely. This
system focuses on putting everything
where it belongs and keeping the
workplace clean, which makes it easier
for people to do their jobs without
wasting time or risking injury.
 7S is originally developed by
Hiroyuki Hirano for
manufacturing companies in
Japan, the principles of 7S
translate well to any work
environment like corporate or
government office.
7S is the extension of 5S with additional 2S i.e. Safety and
Spirit (Team Spirit).

It represents Japanese words that describe the steps of a workplace

organization process. English equivalent words are shown in parenthesis.

Seiri (Sort)
Seiton (Straighten, Set)
Seiso (Shine)
Seiketsu (Standardize)
Shitsuke (Sustain)
Safety
Spirit
 Examples of unnecessary things:
◦ excess tools
◦ unserviceable chairs
◦ unneeded equipment
◦ excess furniture
◦ excess shelves
◦ Unnecessary paperwork
 First decide what is necessary and what is
unnecessary.
 Remove unnecessary items in the work place
 Set up a schedule to target each area.
 Red tag unnecessary items, record everything
that is thrown out.
 Keep repaired items that will be needed.
 Inspect the facility for problems, breakages,
rust and scratches.
 List everything that needed repair.
• Red Tags
• Camera for “before” and “after” pictures
 Increase in floor space utilization
 Searching time of tools, materials, and
papers is reduced.
 Better flow of work.
 Inventory cost of unnecessary items is
reduced.
 If necessary, reassign spaces, racks, cabinets,
etc.
• Decide the right places for everything.
• Put all materials and equipment at a place
allocated to them with proper label or
signalization.
 • Use floor paint marking to define working
area, path, entrance/exit, safety equipment, cart/
trolley locations, etc. • Use standard color coding
for pipelines for steam, water, gas, drainage, etc.
 • Use display cautions, messages, instructions at
proper place at proper height and written clearly.
Resources required:
• Existing plant standards for labeling,
marking, and color-coding
• Labeling supplies •
Tape for creating borders on work
surfaces and floors •
Paint and painting supplies
• Take things out and keep things back easily.
• Make lesser mistakes.
•Reduce searching time.
• Work environment becomes safe
 • Daily sweeping and mopping of floor,
bathroom, corridor etc.
 • Regular cleaning and maintenance of
equipment and tools
 • Periodical check for changes in equipment
and the service area such as: leaks, vibration,
misalignment, breakage
 waste segregation
 • Define "clean"
 • Get cleaning supplies
 • Take "before" pictures
 • Clean the work area
 • Identify contamination sources
 • Fix small imperfections
 • Take "after" pictures
 • Cleaning supplies such as brooms, dust
pans, rags, degreasers, and floor cleaner
 • Personal protective equipment such as
gloves and eye protection.
 • Work place becomes free of dirt and stains
which is the starting point for quality.
 • Equipment lifespan will be prolonged and
breakdowns will be less.
 • Creates a pleasant environment.
 • Prevents accidents.
 1. Take “before” photographs.
 2.Assign responsibility to individuals for a work area .
 3. Make a schedule for cleaning of the workplace.
 4. Check that the first three S’s are implemented
properly.
5. All team activity documents/check lists should be
publicly displayed on a 5S board.
 6.Regular inspection.
 7.Instead of criticizing poor cases, praise and
commend good practices or good performers.
8. Take “after” photographs and post them

This call for systematizing the
above 4S practices. This means
ensuring that whatever
cleanliness and orderliness is
achieved should be maintained.
This should develop a work
structure that will support the
new practices and turn them
into habits.
Sustain also means ‘Discipline’. It
denotes your commitment to maintain
orderliness and to practice first 4S as
a way of life. This also requires that
your employees show positive
interest and overcome resistance to
change.
 Safety - is a way of keeping the
worker and workplace safe. It focuses
on eliminating hazards and creating a
safe working environment. It is easy to
recognize potential dangers when the
work place is well organized and
clean.
• Monitor processes established during S4 -
Standardize
Check-All safety equipment (fire
extinguishers, emergency exit signs, first-aid
kits, smoke detection/fire suppression, etc.)
has been inspected and is up to date and in
good working order.
• Expand 5S efforts to other work areas
• Evaluate 5S effectiveness and continuously
improve
• Recognize and reward strong efforts
 • Safety related instructions & symbols
 • Alert, Warning, Hazard area identification
and labeling with proper symbols
 • Safety trainings to employees
 • Safety related instruction and Symbols
 • Personal Protective Equipments (PPE)
 • Safety Trainer or Expert
 • Avoid errors or mistakes
 • Reduces accidents
 • Safer working environment
 • Formation of 7S team with a team leader •
Regular meetings to set benchmark and
strategies for achievement
 • Motivational and co-operational speeches
or trainings for each 7S team on regular basis
 • Better communication
 • Higher confidence to do work
 • the workplace becomes cleaner, safer, well-
organized and more pleasant
 • increase space
 • workflow becomes smoother and more systematic
 non-value added activities are reduced;
 • time for searching tools, materials and document
is minimized;
 • machine breakdowns are reduced since clean and
well-maintained equipment breaks down less
frequently and it also becomes easier to diagnose
and repair before breakdowns occur,
 Accidents and mistakes minimized
 Improves responsiveness
 For purposes of uniformity here are the following
classroom structuring guidelines:
1. A signboard is posted showing the following
identification the entrance of the room: Grade/Year and
Section occupying the room, name of the teacher
handling the class
2. A framed copy of the class program is displayed on
the door to the classroom at adult-eye-level
3. On the wall (that is, the wall facing the class), the classroom
chalkboard is located
a. properly framed
b. with chalk ledge
c. with curtains
d. installed at a height which is in accordance with the
maximum comfortable reach of the children to the top of the
board

4. Above the chalkboard, a framed portrait of the President of

the Philippines shall be displayed prominently at the center

5. Flanked on one side at a lower level is a framed photo )foe

the month or week) and on the other side by a framed picture
preferrably relevant to the motto.

6. The bulletin boards and tack boards, as well as charts, are

placed on the walls at the sides or at the back of the room
7. The attendance chart and the Deped forms rack at the
center of the room

8. The teachers table and chair is located at the rear of

the room.

9. One corner of te room is set up as a reading corner.

10. Another corner of the room is set up as a health

corner

11. Above the chalkboard, a framed copy of the National

anthem and shall be displayed at the upper left corner.

12.Above the chalkboard, a framed copy of the Pledge of

Allegiance to the Philippine Flag
14. A classroom-based data on the Basic Education Information System to be
placed on the walls at the sides or at the back of the room which contains the
following modules:
Module A – Students’ EIS (Profile of Students)
Module B – Teachers (Organizational Chart of DepED Officials, School Officials,
Profile of Adviser & Subject Teachers) Module C – Curriculum Development (K
to 12 Basic Education Curriculum)
Module D – Legislative (Rights of a Child & School & Classroom Policies)
Module E – Physical Facilities (Inventory of Classroom Property) Module F –
finance (HRPTA Proposed Projects)
Module G – Community Involvement (HRPTA, SGC. Brigada Eskwela)
Module H – Research & Evaluation (Proficiency Level per subject Area)