PRE-PROMOTION TRAINING

PROMOTION EXERCISE 2019-20 FOR

OFFICERS – JANUARY 2019
Updated 19/08/2018
 CHAPTERS
• ADMINISTRATIVE INSTRUCTIONS ON WAGE REVISION –
CLASS I, II, III & IV
• CDA RULES
• PROMOTION POLICY FOR OFFICERS
• TRANSFER AND MOBILITY POLICY FOR OFFICERS
• RECRUITMENT RULES
• LEAVE RULES
• PROMOTION POLICY FOR CLASS III / IV EMPLOYEES
• LOANS AND ADVANCES
• BENEFITS
• ADMINISTRATION / ESTATES / ETC
 1. ADMINISTRATIVE INSTRUCTIONS ON WAGE
REVISION – CLASS I
• Scheme w.e.f. 01/08/2012
• Eligible only for existing / retired / VRS / expired Officers during
the period from 01/08/2012 to till the date of publication
• Officers who have gone on golden gate scheme only difference
in exgratia is payable
• Not eligible for resigned Officers / appointed on contractual
basis
• Effective Date : BP, HRA,CCA, TA, PF, Gratuity, FPA – 01/08/2012
HSA, Kit Allowance, Paradeep Port
Allowance - 01/02/2016
• Fitment on promotion – Within 90 days from the date of
publication of administrative instructions
• Stagnation increments : once in 3 years after reaching ceiling in the
scale
Scale No. of Stagnation
increments
Scale I 3
Scale II 5
Scale III 2
Scale IV 2 (addl. Stages)
Scale V 4 (addl. Stages)
Scale VI 3 (addl. Stages)
Scale VII 3(addl. Stages)

• Fixed Personal Allowance (FPA) – The cadre in which an employee

was there as on 01/11/1993. FPA is released one year after reaching
maximum of the scale.
• Dearness Allowance (DA) – All India Consumer Price Index 4708
(base year 1960=100). Rate of DA – 0.10% of the revised basic pay .
DA revision every quarter – Feb, May, August, November
• House Rent Allowance
Important Details : Gandhinagar City included as part of urban
agglomeration of Ahmedabad City
S.No Place of Posting Rate per month
1 Cities of Mumbai, Navi Mumbai, Kolkata, New 10% of pay subject to
Delhi, Chennai, Ahmedabad, Bengaluru, maximum of Rs.5,320/-
Hyderabad, Pune, Faridabad, Ghaziabad, per
Noida and Gurgaon month
2 Cities with population exceeding 12 lacs 8% of pay subject to
except maximum of Rs.4,490/-
the cities mentioned at serial number 1, and per
all month
cities in the State of Goa
3 All other places 7% of pay subject to
maximum of Rs.4,320/-
per
month

• Officers provided leased accommodation – No HRA. Licence Fee @

0.75% of minimum basic pay of the revised scale w.e.f 01/02/2016
is deducted.
City Compensatory Allowance (CCA)
- 4 classes viz., Metro, Class A, B & C
Class Place of Posting Rate

Metro Cities of Mumbai, Navi Mumbai, Kolkata, 3% of pay subject to a

New Delhi, Chennai, Ahmedabad, Bengaluru, maximum of Rs.1,330/-
Hyderabad, Pune, Faridabad, Ghaziabad, Noida per month
and Gurgaon

A Cities with population exceeding 12 2.5% of pay subject to a

lacs, except cities mentioned in serial number 1, maximum of Rs.1,265/-
and all cities in the State of Goa per month

B Cities with population of 5 lacs and 2% of pay subject to a

above but not exceeding 12 lacs, State capitals maximum of Rs.980/-
with population not exceeding 12 lacs, per
Chandigarh, Mohali, Panchkula, Pondicherry, Port month
Blair
C All other Cities Nil
• Fixed Personal Allowance (FPA)
S.No Officers in the scale of pay of, Revised Fixed Personal
as on 1.11.1993 Allowance (FPA)
(Rs.)
1 Scale VII 3265
2 Scale VI 2685
3 Scale V 2590
4 Scale IV 2300
5 Scale III 2300
6 Scale II 1745
7 Scale I 1745

• Wef 01/08/2012, the entire amount of FPA shall reckon as

basic pay for the purpose of HRA, PF, Pension, Gratuity and
encashment of earned leave
Transport Allowance – Rs.1330 per month
Conveyance Allowance for PwD – Rs.400 per month
Provident Fund –
Officers appointed before 01/01/2004 -10% of basic pay
(includes FPA also)
Officers joined between 01/01/2004 - 10% of basic pay
and 31/03/2010
Officers joined after on or after - No recovery. Covered
31/03/2010 under NPS (NATIONAL
PENSION SYSTEM)
• Hill Station Allowance (HSA)

S.No. Height of Place of posting Rate

(Above Mean Sea Level
1 1500 meters and over 2.5% of the Basic Salary
subject to maximum of
Rs.765/- per month
2 1000 meters and over but less 2% of the Basic Salary
than 1500 meters, subject to maximum of
Mercara and places which are Rs.615/- per month
specifically
declared as "Hill Stations" by
Central/ State
Governments for their employees
3 Not less than 750 meters and 2% of Basic Salary subject to
surrounded by and a maximum of
accessible only through hills with Rs.615/- per month
a height of 1000
meters and over
• Kit Allowance : Rs.6000/-

• Paradeep Port Allowance : Rs.185 pm (Not treated as BP)

• Lumpsum medical benefit (Basic Pay as on 1st Jan) –
Basic Pay upto Rs.58,825/- - Rs.13,300/-
Above Basic Pay Rs.58,825/- - Rs.19,940/-

• Mid-academic year allowance – Rs.1,150/-

• Functional Allowance to Officers – Rs.1,150/-

(IAI & Vigilance)

• Entertainment Allowance –
Branch In-charge – Rs.1,250/-
Division In-charge - Rs.1,500/-
Group Savings Linked Insurance (GSLI) & Group Term Linked Insurance (GTIS)

Category Revised Basic Pay range (Rs.)

I 94466 and above
II 68106 to 94465
III 48531 to 68105
IV 32795 to 48530

Group Mediclaim Policy

Category of Revised basic pay range

Sum Insured (Rs.)
Rs. 5,00,000/- Less than 43300
Rs. 6,00,000/- Between 43300 to 55335
Rs. 10,00,000/- Above 55335

Officers under Suspension – May be allowed fixation and arrears may be paid and
subsistence allowance revised
 1. ADMINISTRATIVE INSTRUCTIONS ON WAGE
REVISION – CLASS II
• Scheme w.e.f. 01/08/2012 . Effective Date : 01/04/2013
• Eligible only for existing / retired / VRS / expired Development
Officers during the period from 01/08/2012 to till the date of
publication
• Not eligible for resigned/terminated Development Officers and
contractual basis
• Effective Date : BP, HRA,CCA, TA, PF, Gratuity, FPA – 01/04/2013
HSA, Kit Allowance, Paradeep Port
Allowance - 01/02/2016
• Fitment on promotion – Within 90 days from the date of
publication of administrative instructions
• Equitable Relief – Difference between aggregate of gross
emoluments
• Stagnation increments : once in 3 years after reaching ceiling in the
scale
Development No. of Stagnation
Officer increments
Grade I 4
Grade II 3
Hill Station Allowance (HSA)

S.No Place of Posting Rate per month

1 Cities of Mumbai, Navi Mumbai, Kolkata, New 10% of pay subject to
Delhi, Chennai, Ahmedabad, Bengaluru, maximum of
Hyderabad, Pune, Faridabad, Ghaziabad, Noida Rs.5,320/- per
and Gurgaon month
2 Cities with population exceeding 12 lacs except 8% of pay subject to
the cities mentioned at serial number 1, and all maximum of
cities in the State of Goa Rs.4,490/- per
month
3 All other places 7% of pay subject to
maximum of
Rs.4,320/- per
month
City Compensatory Allowance (CCA)
- 4 classes viz., Metro, Class A, B & C
Class Place of Posting Rate

Metro Cities of Mumbai, Navi Mumbai, Kolkata, 3% of pay subject to a

New Delhi, Chennai, Ahmedabad, Bengaluru, maximum of Rs.1,125/-
Hyderabad, Pune, Faridabad, Ghaziabad, Noida per month
and Gurgaon

A Cities with population exceeding 12 2.5% of pay subject to a

lacs, except cities mentioned in serial number 1, maximum of Rs.1,040/-
and all cities in the State of Goa per month

B Cities with population of 5 lacs and 2% of pay subject to a

above but not exceeding 12 lacs, State capitals maximum of Rs.910/-
with population not exceeding 12 lacs, per
Chandigarh, Mohali, Panchkula, Pondicherry, Port month
Blair
C All other Cities Nil
• Allowance for Technical Qualification
Sl. No. Examination Allowance for
Technical
Qualification (per
month)
Insurance Institute of India or Chartered
Insurance Institute:
On completion of:-
(i) Licentiate Rs.340/-
(ii) Associateship Rs.925/-
(iii) Fellowship Rs.1,550/-
Institute of Actuaries:- Rs.340/-
On passing each subject
Institute of Chartered Accountants
or
Institute of Cost and Works Accountant:
On completion of:-
(i) Intermediate Examination Rs.665/-
(ii) Final Group A or Group B Rs.1,135/-
(iii) Final Group A and Group B Rs.1,550/-
• Fixed Personal Allowance (FPA)

S.No Officers in the scale of pay of, Revised Fixed Personal

as on 1.11.1993 Allowance (FPA)
(Rs.)
1 Development Officers Gr I 1610
2 Development Officers Gr II 1175

Conveyance Allowance for DO(A) – Rs.625/-

Conveyance Allowance for PwD – Rs.400 per month
• Hill Station Allowance (HSA)

S.No. Height of Place of posting Rate

(Above Mean Sea Level
1 1500 meters and over 2.5% of the Basic Salary
subject to maximum of
Rs.615/- per month
2 1000 meters and over but less 2% of the Basic Salary
than 1500 meters, subject to maximum of
Mercara and places which are Rs.485/- per month
specifically
declared as "Hill Stations" by
Central/ State
Governments for their employees
3 Not less than 750 meters and 2% of Basic Salary subject to
surrounded by and a maximum of
accessible only through hills with Rs.485/- per month
a height of 1000
meters and over

• Paradeep Port Allowance : Rs.185 pm (Not treated as BP)

• Lumpsum medical benefit (Basic Pay as on 1st Jan) –
Basic Pay upto Rs.46,595/- - Rs.8,310/-
Above Basic Pay Rs.46,595/- - Rs.13,300/-

Group Savings Linked Insurance (GSLI) & Group Term Linked Insurance (GTIS)
Category Revised Basic Pay range (Rs.)
III 48531 to 64110
IV 25991 to 48530
V 15650 to 25990

Group Mediclaim Policy

Category of Revised basic pay range

Sum Insured (Rs.)
Rs. 5,00,000/- Less than 43300
Rs. 6,00,000/- Between 43300 to 55335
Rs. 10,00,000/- Above 55335

Development Officers under Suspension – May be allowed fixation and arrears may
be paid and subsistence allowance revised
 1. ADMINISTRATIVE INSTRUCTIONS ON WAGE
REVISION – CLASS III & IV
• Scheme w.e.f. 01/08/2012
• Eligible only for existing / retired / VRS / expired employees
during the period from 01/08/2012 to till the date of
publication
• Not eligible for resigned employees / appointed on contractual
basis
• Effective Date : BP, HRA,CCA, TA, PF, Gratuity, FPA – 01/08/2012
Func Allow, HSA, Kit Allowance, Paradeep Port
Allowance - 01/02/2016
• Fitment on promotion – Within 90 days from the date of
publication of administrative instructions
• Stagnation increments :
Scale No. of Stagnation
increments
Sr.Asst/Steno 6 (once in 3 years)
Assistant 7 (once in 2 years)

• Graduation Increment / Allowance to employees to Assistants

• Assistant graduated on or after 01/01/1973 but before 01/08/2007 & not

reached maximum of the scale shall be granted maximum 2 increments
• One increment if the basic pay of the employee is Rs.38470
• Graduation allowance can be paid to Assistants if reached maximum and
graduated before 01/08/2007
1st year – Rs.565, 2nd year – Rs.1000

• Graduation Increment / Allowance to employees to Record Clerks – Rs.375/-

• House Rent Allowance
Important Details : Gandhinagar City included as part of urban
agglomeration of Ahmedabad City
S.No Place of Posting Rate per month
1 Cities of Mumbai, Navi Mumbai, Kolkata, New 10% of pay subject to
Delhi, Chennai, Ahmedabad, Bengaluru, maximum of Rs.5,320/-
Hyderabad, Pune, Faridabad, Ghaziabad, per
Noida and Gurgaon month
2 Cities with population exceeding 12 lacs 8% of pay subject to
except maximum of Rs.4,490/-
the cities mentioned at serial number 1, and per month (Minimum
all Rs.1000/-)
cities in the State of Goa
3 All other places 7% of pay subject to
maximum of Rs.4,320/-
per
Month. Minimum 950/-
• Employees provided leased accommodation – No HRA. License Fee @ 0.75% of
minimum basic pay of the revised scale w.e.f 01/02/2016 is deducted.
City Compensatory Allowance (CCA)
- 4 classes viz., Metro, Class A, B & C
Class Place of Posting Rate

Metro Cities of Mumbai, Navi Mumbai, Kolkata, 3% of pay subject to a

New Delhi, Chennai, Ahmedabad, Bengaluru, maximum of Rs.1,055/-
Hyderabad, Pune, Faridabad, Ghaziabad, Noida per month
and Gurgaon

A Cities with population exceeding 12 2.5% of pay subject to a

lacs, except cities mentioned in serial number 1, maximum of Rs.990/-
and all cities in the State of Goa per month

B Cities with population of 5 lacs and 2% of pay subject to a

above but not exceeding 12 lacs, State capitals maximum of Rs.850/-
with population not exceeding 12 lacs, per
Chandigarh, Mohali, Panchkula, Pondicherry, Port month
Blair
C All other Cities Nil
• Functional Allowance – Employee can draw only one FA
(i) Subordinate Staff engaged in either as Key Holder or for Rs. 700/-
carrying cash to or from Bank, as his regular and main p.m.
function, where the amount of cash carried during a
calendar month is ordinarily Rs. 25,000/- or more,

(ii) Other Subordinate Staff working as Liftmen, Machine Rs. 165/-

Operators, Head Peons, Jamadars, Daftaries, AC Plant p.m.
Operators and Heavy Vehicle Drivers, who were assigned
these functions before 1st day of January, 2006,
(iii) Assistant (or Senior Assistant, in the event of non- Rs. 1500/-
availability of Assistant) engaged in handling cash in an p.m
office, as his regular and main function, where the amount
of cash transactions during a calendar month is
ordinarily Rs. 25,000/- or more,
(iv) Telex Operators, Punch Card Operators, Unit Record Rs. 60/-
Machine Operators and Comptists, who were assigned p.m.
these functions before 1st day of January, 2006
(v) Stenographer to Chairman-cum-Managing Director, Scale Rs. 75/-
VII, Scale VI and equivalent positions p.m.
• Allowance for Technical Qualification
Sl. Examination Allowance for
No. Technical
Qualification (per
month)
1 Insurance Institute of India or Chartered
Insurance Institute:
On completion of:-
(i) Licentiate Rs.340/-
(ii) Associateship Rs.925/-
(iii) Fellowship Rs.1,550/-
2 Institute of Actuaries:- Rs.340/-
On passing each subject
3 Institute of Chartered Accountants
Or Institute of Cost and Works Accountant:
On completion of:-
(i) Intermediate Examination Rs.665/-
(ii) Final Group A or Group B Rs.1,135/-
(iii) Final Group A and Group B Rs.1,550/-
4 On completion of Master of Business Administration of a Rs.1,550/-
recognised University or Institution (AICTE approved course)
• Fixed Personal Allowance (FPA)
S.No Officers in the scale of pay of, Revised Fixed Personal
as on 1.11.1993 Allowance (FPA)
(Rs.)
1 Senior Assistant/Steno/Assistant 1610
2 Record Clerk 1015
3 Driver 745
4 Other Subordiante Staff 745

• Wef 01/08/2012, the entire amount of FPA shall reckon as

basic pay for the purpose of HRA, PF, Pension, Gratuity and
encashment of earned leave
Transport Allowance – Rs.460 per month
Conveyance Allowance for PwD – Rs.400 per month
Washing Allowance for Cl IV – Rs.250 per month
Provident Fund –
Employees appointed before 01/01/2004 -10% of basic pay
(includes FPA also)
Employees joined between 01/01/2004 - 10% of basic pay
and 31/03/2010
Employees joined after on or after - No recovery. Covered
31/03/2010 under NPS
Lumpsum medical benefit (Basic Pay as on 1st Jan) – Rs.6650/-
Functional Allowance to Audit Assistant – Rs.850/-
• Hill Station Allowance (HSA)

S.No. Height of Place of posting Rate

(Above Mean Sea Level
1 1500 meters and over 2.5% of the Basic Salary
subject to maximum of
Rs.615/- per month
2 1000 meters and over but less 2% of the Basic Salary
than 1500 meters, subject to maximum of
Mercara and places which are Rs.485/- per month
specifically
declared as "Hill Stations" by
Central/ State
Governments for their employees
3 Not less than 750 meters and 2% of Basic Salary subject to
surrounded by and a maximum of
accessible only through hills with Rs.485/- per month
a height of 1000
meters and over
• Kit Allowance : Rs.1500/-

• Paradeep Port Allowance : Rs.185 pm (Not treated as BP)

Group Savings Linked Insurance (GSLI) – 20/11/1988 & Group Term Linked
Insurance (GTIS) – GTIS – 01/10/1997
Category Revised Basic Pay range (Rs.)
III 48531 to 59800
IV 25991 to 48530
V 13961 to 25990
Upto 13960

Group Mediclaim Policy

Category of Revised basic pay range

Sum Insured (Rs.)
Rs. 5,00,000/- Less than 43300
Rs. 6,00,000/- Between 43300 to 55335
Rs. 10,00,000/- Above 55335

Officers under Suspension – May be allowed fixation and arrears may be paid and
subsistence allowance revised
UNITED INDIA INSURANCE COMPANY (CDA) RULES, 2014
IMPORTANT ASPECTS OF REVISED RULES
• CDA – Conduct, Discipline & Appeal
• Introduction of Board Sub-committee (HR) as Appellate and
Memorial Authorities
• Sharing of computer password, e-crime, sexual harassment at
workplace and influence of narcotics or drugs included as
misconduct
• Limit of acceptance of gifts from relatives – Rs.10000, personal
friend – Rs.7000 and other cases Rs.5000.
• Review of suspension orders once in 3 months
• Suspended employee shall not have right for increase in
subsistence allowance immediately after 6 months
• Reduction to a lower scale in time scale for a period not
exceeding 3 years included as minor penalty
• Wording of “Dismissal” under major penalty changed to
“Dismissal which shall ordinarily be a disqualification for
future employment” under major penalty
• Revision in schedule of authorities under Schedule A
 CDA RULES – In detail
• This rule is applicable to all employees appointed in UIIC or in
NIA, NIC, OIC, GIC and AICIL.
• This rule is also applicable to persons governed by General
Insurance (Employees’) Pension Scheme, 1995 to the extend
provided under the said Scheme

Rule 2 – Definitions
Act – General Insurance Business (Nationalisation) Act, 1972 and
subsequent amendments thereto
Competent Authority – Ordinarily means superior authority to
whom the employee reports
• Employee – Employee of the Company other than casual,
work-charged and contingent staff
• Family – wife or husband, dependent children, any other
person wholly dependent on the employee
• Board Sub-committee (HR) – A sub-committee of Directors of
the Board nominated by the Board.
• Public Servant – as mentioned in Section 21 of IPC.
• Sexual Harassment & work place – as defined under ‘the
sexual harassment of women at workplace (Prevention,
prohibition and Redressal) Act, 2013
Rule 3. General
Every employee shall at all times:
(i) maintain absolute integrity ;
(ii) maintain devotion to duty ;
(iii) do nothing which is unbecoming of a public servant;
(iv) conform to and abide by these Rules given to him

Rule 4 – Misconduct
• THEFT, FRAUD OR DISHONESTY
• TAKING BRIBES OR ILLEGAL GRATIFICTION
• POSSESSION OF PERUNIARY RESOURCES OR PROPERTY
DISPROPORTIONATE TO THE KNOWN SOURCES OF INCOME
• FURNISHING FALSE INFORMATION
• ACTING IN A MANNER PREJUDICIAL TO THE INTEREST OF THE
COMPANY
• WILLFUL INSUBORDINATION OR DISOBEDIENCE
• ABSENCE WITHOUT LEAVE OR OVER-STAYING SANCTIONED LEAVE
– FOR MORE THAN 4 CONSEQUETIVE DAYS WITHOUT SUFFICIENT
GROUNDS OR PROPER OR SATISFACTORY EXPLANATION
• HABITUAL LATE OR IRREGULAR ATTENDANCE
• NEGLECT OF WORK OR NEGLIGENCE IN THE PERFORMANCE OF
DUTY INCLUDING MALINGERING OR SLOWING DOWN OF WORK
• DAMAGE TO ANY PROPERTY OF COMPANY
• INTERFERENCE OR TAMPERING WITH ANY SAFETY DEVICES
• DRUNKENNESS OR RIOTOUS OR DISORDERLY OR INDECENT
BEHAVIOUR IN THE PREMISES
• GAMBLING
• COLLECTION WITHOUT THE PERMISSION OF THE COMPETENT
AUTHOIRY
• SLEEPING WHILE OF DUTY
• COMMISSION OF ANY ACT WHICH AMOUNTS TO A CRIMINAL
ACT INVOLVING MORAL TURPITUDE (CONDUCT THAT IS
CONSIDERED CONTRARY TO COMMUNITY STANDARDS OF
JUSTICE, HONESTY OR GOOD MORALS EG., FORGERY, ROBBERY,
ETC)
• ABSENCE FROM THE EMPLOYEE’S APPOINTED PLACE OF WORK
WITHOUT PERMISSIOON OR SUFFICIENT CAUSE
• SMOKING WITHIN THE PREMISES OF THE ESTABLISHMENT
WHERE IT IS PROHIBITED
• PURCHASING PROPERTIES, MACHINERIES, STORES, ETC FROM
OR SELLING PROPERTIES, MACHINERIES, STORES, ETC TO THE
COMPANY WITHOUT EXPRESS PERMISSION IN WRITING FROM
THE COMPETENT AUTHORITY
• COMMISSION OF ANY ACT SUBVERSIVE OF DISCIPLINE OR OF
GOOD BEHAVIOUR
• ABETMENT (TO ENCOURAGE, APPROVE, SUPPORT) OF OR
ATTEMPT OF ABETMENT OF ANY ACT WHICH AMOUNTS TO
MISCONDUCT
• SHARING OF COMPUTER PASSWORD
• ANY WRONGFUL/ILLEGAL ACTIVITY COMMITTED THROUGH THE
USE OF COMPUTER / INTERNET AND/OR VIOLATION OF
PROVISIONS OF THE INFORMATION TECHNOLOGY ACT, 2000 / IT
POLICY OF THE COMPANY
• INDULGING OF ANY SEXUAL HARASSMENT OF WOMEN AT
WORKPLACE
• POSSESSION OF OR CONSUMING OF OR BEING UNDER THE
INFLUENCE OF NARCOTICS OR DRUGS IN THE PREMISES OF THE
COMPANY
• Rule 5 – Scope of an employee’s service
• Rule 6 – Employees not to seek outside employment
• Rule 7 – Part-time work
• Rule 8 – Obligation to maintain secrecy – during service or
after retirement or resignation or discharge
• Rule 9 – Evidence before committee or any other authority
• Rule 10 – Prohibition against participation in politics and
contesting for election by filing for nomination
The display by an employee on his personal vehicle or
residence, of any electoral symbol shall amount to using his
influence in connection with an election within the meaning of
any sub-rule.
• Rule 11 – Participation in demonstration
• Rule 12 – Connection with Press and Radio – prior sanction to
be obtained by the employee, except contribution is
occasional, purely literary, artistic or scientific character,
statement made by Office-bearers of registered trade union
• Rule 13 – Acceptance of gifts – gift shall include free
transport, boarding, lodging, etc – gifts from relatives –
Rs.10000/-, personal friends – Rs.7000/- and others –
Rs.5000/-(if from same person gift received is more than once
in the same year, should inform Competent Authority) if
aggregate value exceeds Rs.5000/-
• Rule 14 – Private trading – Employee/family members shall
not act as an insurance agent
• Rule 15 – Speculation in stocks / shares – Frequent purchase
and sale of stock, shares, securities or other investment shall
be deemed to be speculation within the meaning of this rule
• Rule 16 – Restriction on borrowing and investments
16 A – Submission of property returns – immovable property
exceeds 2 months basic salary – Annual return before 30th April –
Transactions above 2 months basic salary to be reported within 30
days to the competent authority
• Rule 17 – Employees in debt – Employees who is in debt shall
furnish to the competent authority half yearly statement – 30th
March and 30th September about his position
Meaning of debt – Total liabilities exceeds 6 months basic salary
• Rule 18 – Employees not to be absent from duty without
permission or be late in attendance – one day’s CL without prior
sanction is allowed
• Rule 19 – Absence from station – No employee shall absent
himself from his station overnight without prior sanction
• Rule 20 – Suspension –
Appropriate Authority may place an employee under
suspension
(1) DISCIPLINARY PROCEEDINGS AGAINST HIM IS
CONTEMPLATED OR IS PENDING
(2) CRIMINAL OFFENCE IS UNDER INVESTIGATION OR TRIAL
(3) DETAINED IN CUSTODY WHETHER ON A CRIMINAL
CHARGE OR OTHERWISE FOR A PERIOD EXCEEDING 48
HOURS –DEEMED SUSPENSION FROM THE DATE OF
DETENTION

Review of suspension – once in three months for appropriate

decisions or payment of appropriate subsistence allowance
• Rule 21 – Subsistence Allowance – 50% of monthly / gross
emoluments (comprising of BP, DA, HRA, CCA, HSA, QP, personal
pay, special pay and deputation allowance) drawn on the date
immediately prior to the date on which the employee is
suspended
vary the subsistence allowance after 6 months
increased to 75% if the reasons for delay is not attributed to the
employee (employee shall have no right to claim increased SA)
reduced to 25% if the reason is directly attributed to the
employee
No subsistence Allowance during period of detention by the police

For Rule 20 & 21 – Appropriate Authority shall mean an authority

competent to impose major penalty
Eg – Appropriate Authority for Asst., RC, SS or equivalent cadres –
Head of Office concerned or department
• COMPULSORY DEDUCTIONS – INCOME TAX, COMPENSATION
FOR THE USE OF ACCOMMODATION ALLOTTED, REPAYMENT OF
LOANS AND ADVANCE TAKEN FROM THE COMPANY, MEDICAL
BENEFIT INSURANCE SCHEME PREMIUM

• VOLUNTARY DEDUCTIONS – LIC PREMIUM, COOPERATIVE

SOCIETY, REFUND OF LOAN TAKEN FROM PF

• NO DUDUCTIONS – TOWARDS PF, AMOUNT DUE UNDER COURT

ATTACHMENT, RECOVERY OF ANY LOSS WHICH EMPLOYEE MAY
HAVE CAUSED TO THE COMPANY
• Rule 22 – Treatment of period of suspension – Any period of
absence which has not been treated as period spent on duty or on
leave shall not count for service for any purpose but will not
constitute as break in service – Refund of subsistence allowance
by the employee cannot be done
• Rule 23 – Penalties – Disciplinary Authority
Minor Penalties –
(a) Censure.
(b) Withholding of one or more increments for a specified period.
(c) Recovery of the whole or part of any pecuniary loss caused to
the Company by negligence or breach of orders from pay or such
other amount as may be due to him.
(d) Reduction to a lower stage in the time-scale for a period not
exceeding three years without cumulative effect.
• Major Penalties
(e) Withholding of one or more increments permanently.
(f) Reduction to a lower service or post or to a lower time-scale or
to a lower stage in a time-scale.
(g) Compulsory retirement.
(h) Removal from service which shall not be a disqualification for
future employment.
(i) Dismissal which shall ordinarily be a disqualification for future
employment.
• The following shall not amount as penalty – withholding of
increment for unsatisfactory work, stoppage of an employee at
the efficiency bar in a time-scale, non-promotion, reversion to a
lower grade or post, of an employee officiating in a higher grade
or post, reversion on probation, termination of employee
appointed on probation, temporary capacity, etc.,
• Rule 24 - Disciplinary Authority – Higher authority to the
competent authority
• Rule 25 – Procedure for imposing major penalties – only after
inquiry
Inquiring Authority – Retired officer or any public servant (always
one step higher than the Presenting Officer)
Employee should submit his reply within 15 days (or extension of
another 15 days – Max 45 days) on receipt of articles of charges (list
of charges leveled against him in writing by the disciplinary authority,
inquiry will not be concluded even if the employee is superannuated
but to be completed within 3 months from the date of
superannuation).
Presenting Officer – To present on its behalf of the case in support of
the articles of charges
Defence Assistant – Employee may take the assistance of any
employee of the Company only (Defence Assistant – not more than 2
cases outside RO. Employee acting against breach of this Rule shall
not be entitled for TA/DA)
No inquiry if the employee admits the charges
If the employee does not appear in person, inquiry authority will
hold the inquiry ex-parte
After conclusion of inquiry, report shall be prepared on articles of
charges and the statement of the imputations of mis-conduct or mis-
behaviour, defence of the employee, assessment of evidence and
findings
The Inquiring Authority should submit his report within 6 months.
• Rule 26 – Action on the inquiry report
• Rule 27 – Procedure for imposing minor penalties – Employee is
informed in writing of the imputation of mis-conduct / mis-
behaviour. Employee within 15 days has to reply
• Rule 28 – Communication of Orders – Delivered personally to the
employee / sent by registered post (if cannot be done, affixed on
notice board)
• Rule 29 – Common proceedings – Two or more employees
concerned in a case, the authority competent to impose major
penalty on the employee of the highest cadre
• Rule 30 – Special procedure in certain cases – employee has
been convicted on criminal charge, not reasonably practicable,
due to interest of the security of the company, employee has
abandoned the post (employee absents himself without leave or
overstays his leave for a continuous period of 90 days without
any intimation) without holding any inquiry
• Rule 31 – Right to appeal – Appeal to the Appellate Authority
(superior to the authority which has passed the order of penalty)
• Rule 32 – Period of limitations of appeal – within the period of 3
months from the date of receipt of copy of order
• Rule 33 – Form and contents of appeal – in his own name
• Rule 34 – Submission of appeal - Every appeal shall be submitted
through the authority which made the order appealed against,
Provided further that a copy of the appeal may be submitted
direct to the Appellate Authority
• Rule 35 – Withholding of appeals – does not comply with the
provisions of Rule 33, not submitted within time limit,
repetition of appeal already decided and no new facts Provided
that an appeal withheld under this sub-rule shall be returned to
the appellant and if resubmitted within one month thereof
after complying with the provisions of Rule 33 shall not be
withheld. Quarterly statement on list of appeals withheld to be
submitted to the Appellate Authority.
• Rule 36 – Transmission of Appeals
• Rule 37 – Consideration of Appeals - All appeals should be
disposed of as expeditiously as possible and in any event not
later than 6 months from the date of receipt of the appeal by
the Appellate Authority
• Rule 38 – Appeal against other orders – Denies disadvantage to
his salary
Rigor effect – one year for minor penalties and two years for
major penalties
• Rule 39 – Review –
COMPANY AT ITS OWN MOTION OR OTHERWISE AFTER CALLING FOR
THE RECORDS REVIEW ANY ORDER WHICH IS MADE OR IS APPEAL
CONFIRM, MODIFY OR SET ASIDE THE ORDER
REMIT THE CASE TO ANY AUTHORITY TO ANY OFFICE
IMPOSE PENALTIES
Rule 40 – Memorial – Appeal rejected, may address to the
appropriate memorial authority within a period of six months from
the date of receipt of copy of order of appellate authority
Rule 41 – Canvassing non-official or outside influence
Rule 42 – Interpretation - Board
Rule 43 – Amendments – Board
Rule 44 – Authority to issue administrative instructions - CMD
Category of Appointing Disciplinary Appellate Memorial
Employees/ Authority Authority Authority Authority
Officers
Sub-Staff/Driver & An Officer in An Officer in An Officer CMD
Equiv. Scale-IV Scale-II in Scale-V
Cadres
Record Clerk/ Assistant An Officer in An Officer in An Officer CMD
& Scale-IV Scale-III in Scale-V
Equiv. Cadres
Sr. Assistant & Equiv. An Officer in An Officer in An Officer CMD
Cadres / Scale-V Scale-IV in Scale-VI
Superintendent /
Development
Officer
For Officers in Scale I & An Officer in An Officer in An Officer CMD
Scale II Scale-VI Scale-V in Scale-VII
For Officers in Scale-III An Officer in An Officer in An Officer CMD
Scale-VI Scale-VI in Scale-VII
Officers in Scale-IV & V An Officer in An Officer CMD Board Sub-
Scale-VII in Scale-VII Committee
(HR)
Officers in Scale- VI & CMD CMD Board Sub- Board
VII Committee (HR)
 PROMOTION POLICY FOR OFFICERS 2006

• Applicability – Applicable to promotion of officers up to the

cadre of Scale VII
• Scale V to VI and Scale VI to VII – shall be within GIPSA
Companies, common seniority
• Upto Scale V – Within company
• Scale VI and VII – shall be on merit, 3 times to no. of vacancies
• Upto Scale V – merit and seniority
• Eligibility for promotion to Scale VI and VII – should have
completed minimum 2 full years and for promotions upto
Scale V, should have completed minimum of 3 full years of
service
• Para 22B – If the ZOC falls short of 4.5 times (Scale V
promotion) or 3.5 times (Scale IV promotion), then Officers
who have completed minimum 2 years in the respective cadre
shall be included to the extent of ZOC.
• Quota for promotion under Normal and Fast track will be 60%
and 40% respectively
• Interview for Scale I to II under fast track scrapped
• Technical qualification for Scale III and above – FIII from PE
2020-21 onwards
• Instance of an Officer refusing promotion under Fast Track
Channel shall result in counting of his participation in the Fast
Track Channel of promotions as an attempt within the limits
of 02 attempts notwithstanding his having qualified in the
Written Test.
• Zone of consideration
For promotion to Scale V
For promotion to Scale IV
For promotion to Scale III and
II
5 times the no. of vacancies
4 times the no. of vacancies
3 times the no. of vacancies

(Note : Eligible Officers in same batch will be considered, even if

the total no. exceeds the above proportion. Continuous service
means period of duty excluding period on extraordinary leave)
• Para 9 – Qualifying benchmark
9.1 Scale VI and Scale VII – screening interview by Screening
Committee comprising of 4 or 5 outside experts
9.2 Up to Scale V – written test scrapped, for fast track – 60 (54
for SC/ST)
# Note : Para 22B – New Para – Spl dispensation – 4.5 times for
Scale V and 3.5 times for Scale IV promotions
• Seniority Marks
(Scale I – 6, Scale II – 4, Scale III – 3, Scale IV -2)
Marks of each completed year of service (beyond the first
three years) in the existing Scale as on 31st March of the year
• Qualification Marks
Normal Channel – AIII – 2 marks, FIII – 5 marks
Fast Track Channel – FIII – 5 marks
No. of vacancies – 20% of total vacancies or twice the number
of passed candidates
Qualified but not selected will not count as an attempt
(Eligibility for fast track – minimum AIII for promotion to the
cadre of Sc II & III and minimum FIII for promotion to the cadres
of Sc IV and V)
Inter-se seniority – 0.01 marks added
• Ranking List
Under Normal Channel – Based on seniority, qualification, work record and
interview (wherever aplicable)
14C - Reserve List – equal to the no. of retirees during the year
• Contingency List – 10% of vacancies
Promoting Authority – Scale VII and VI – CMD, Scale V and IV – GM and Scale
III and II – DGM
Para 17 – Effect of supersession – Ceases to be applicable
Non-acceptance of promotion – Refusal waiting period of next one promotion
exercise
Opting out – once in each cadre
In-situ promotion for Scale VI and VII – 1/3rd of the approved vacancies
• 22 A Special Dispensation when post of CMD is vacant / Leave of
Absence is accorded to CMD:
Notwithstanding anything contained in the Policy, in the circumstances when
post of CMD is vacant / Leave of Absence is accorded to CMD, the authority
vested in and the functions to be discharged by the CMD for promotion of
Officers upto Scale VI shall be vested in and discharged by the senior most
Whole Time Director of the Company.
 Transfer and Mobility Policy for
Officers
• Applicable upto Scale IV
• Normal Period of Posting (NPP) – 5 years
• Request transfer – Minimum after 3 years – Maximum 3 request
transfers for the entire period of service
• If request transfer is considered after 5 years, it will not be
counted as a request transfer
• Transfer benefits – No transfer benefit within the same city, in
case of request transfers before 3 years, no transfer benefits
• Maximum one year exemption may be given
with the approval of CMD to an Officer who is
handling specialised discipline
• Sensitive posts – Claims including Service and
TP Hubs, Estate and in-charges of DO/BO
declared as sensitive posts as per CVC.
Maxmium period is 5 years
• Cooling period concept removed for in-
charges
• Period of stay in difficult area reduced from 3
to 2 years, excluding LOP, if any
• Minimum period of posting under TMP – Lady
Officers upto Scale III transferred on TMP only
may be considered for transfer on request
after 2 years
• Exemption – 13 major diseases (earlier 9).
Total replacement of joints – max 1 year,
spinal surgery, disease of liver leading to
Hepatic failure or transplantation,
Thalassemia Major
• Officers on superannuation – Upto Scale III
only. Before 1 year instead of 2 years
• Relaxation – Rests with CMD
 Recruitment Rules for Officers
• Entry Cadre – Scale I
• Eligibility – 60% in graduation, 55% for SC/ST candidates
• All India Basis
• Reservation for SC – 15%, ST – 7.5%, OBC – 27% (vertical)
pwd – 4% (1% each for VH, HH and OH,autism, multiple
disabilities), 1% Ex-servicemen, etc (horizontal)
Age relaxation – UR – Min – 21 years and Max – 30 years
SC/ST – 5 years relaxation, OBC – 3 years
Ex-servicemen – Max – 40 years for UR, 45 for SC/ST
Selection – written test and interview
Probation – 1 year
 Recruitment Rules for Assistants
• Entry Cadre – Assistant
• Eligibility – Graduation, knowledge of regional language
• Regional basis
• Reservation for SC/ST/OBC – Depending on regional
representation (vertical)
pwd – 4% (1% each for VH, HH and OH, autism, multiple
disabilities), 1% Ex-servicemen, etc (horizontal)
Age relaxation – UR – Min – 21 years and Max – 30 years
SC/ST – 5 years relaxation, OBC – 3 years
Ex-servicemen – Max – 40 years for UR, 45 for SC/ST
Selection – written test, regional language test
Probation – 6 months
 LEAVE RULES
• CLUBBING OF LEAVE NOT PERMITTED EXCEPT
CL/EXAMN LEAVE/LOP/QUARANTINE
PL/LOP/SL/ML/EXAM LEAVE
SL/PL/LOP/ML/PL/QURANTINE/LOP
EXAM LEAVE/CL/PL/ML/LOP/QUARANTINE
• 12 DAYS CL 2 DAYS RH MAX. CL AT A TIME 5
• JOINING IN MIDDLE OF YEAR – DOJ TO 31ST
Dec divided by 30 – no. of days of CL
 12.2Leave rules (contd)
• LOP WILL NOT AFFECT CALCULATION OF CL
• HALF DAY CL FOR MAX. OF 6 OCCASIONS
• INTERVENING HOLIDAYS BETWEEN 2 CL NOT
TO BE COUNTED AS LEAVE
• RH – 2DAYS – TO BE INFORMED AT THE
BEGNINING OF YEAR
• EL – 1 DAY FOR EVERY 11 DAYS OF DUTY
• DUTY EXCLUDES LOP,SL,ML
 12.3LEAVE RULES (CONTD)

• PL MIN.6 DAYS MAX. 120 DAYS AT A TIME.

ACCUMULATION MAX. UPTO 270 DAYS
(13.09.2017)
• SHORT TERM PL FOR 2 OCCASIONS IN A YEAR
• SL – 30 DAYS (HF BASIS). MAX. 240 DAYS
ACCUMULATION. MEDICAL CERTIFICATE
REQUIRED FOR SANCTION OF SL
• JOINING IN MIDDLE DOJ TO 31ST DEC DIVIDED
BY 12 = NO. OF DAYS OF SL CREDITED
 12.4LEAVE RULES CONTD..)
• SPECIAL SL
• ALLOWED ON HALF PAY BASIS FOR 6 MONTHS
• NINE MAJOR DISEASES
• ALL SL TO BE EXHAUSTED
• ML – ALLOWED FOR FEMALE EMPLOYEES
WITH LESS THAN 3 LIVING CHILDREN
• MAX. 180 DAYS FOR EACH DELIVERY AND MAX. 12
MONTHS IN SERVICE (INCL. MISCARRIAGE LEAVE)
 12.5LEAVE RULES(CONTD)

• MISCARRIAGE LEAVE CAN BE GRANTED ONLY

IF EMPLOYEE IS ENTITLED FOR ML
• MAX. 6 WEEKS.
• ADOPTION LEAVE – 2 MONTHS. ALLOWED FOR
FEMALE EMPLOYEE WITHOUT CHILD
• CHILD IS BELOW ONE YEAR OF AGE
• EXAM LEAVE APPLICABLE FOR PROBATIONER
ALSO. (CAPPING OF EXAM LEAVE MAX 2
ATTEMPTS PER SUBJECT)
 12.6LEAVE RULES

• EXAM LEAVE FOR

INSURANCE/CA/ICWA/ACTUARIES/LONDON
INSTITUTE/MBA.
• ALLOWED FOR DATE OF EXAM AND MIN.
JOURNEY TIME
• QUARANTINE LEAVE – ALLOWED IF FAMILY OF
EMPLOYEE SUFFER FROM QUARANTINE
DISEASE
 12.7LEAVE RULES
• SPECIAL LEAVE
• 6 DAYS FOR VASECTOMY/SALPINGECTOMY
• 14 DAYS FOR FEMALE EMPLOYEE PUERPERAL
AND NON PUERPERAL STERILISATION
• 1 DAY – IUCD INSERTION
• 15 DAYS CAMP DUTY FOR HOME GUARDS
• INSURANCE INVIGILATION – 3DAYS IN ONE
OCCASION AND 7 DAYS IN A YEAR
 12.8LEAVE RULES
• 30 DAYS FOR SPORTS NATIONAL OR
INTERNATIONAL LEVEL(INCL.MOUNTENEERING)
• 10 DAYS FOR LOCAL SPORTS EVENT
• PARTICIPATION MEANS REFEREE/UMPIRE NOT
MANAGERS/OFFICE BEARERS
• 25 DAYS FOR REPUBLIC DAY PARADE
• BLOOD DONATION – 10 DAYS IN A YEAR
• 14 DAYS FOR TERRITORIAL ARMY
• PATERNITY LEAVE – MALE EMPLOYEE HAVING
LESS THAN 2 LIVING CHILDREN MAY BE
GRANTED 15 DAYS LEAVE
• LEAVE AVAILED DURING CONFINEMENT OF
HIS WIFE, COMMENCING 15 DAYS BEFORE
AND ENDING 6 MONTHS AFTER DATE OF
DELIVERY.
• CAN BE AVAILED FOR ADOPTION OF CHILD
LESS THAN 1 YEAR. CAN BE COMBINED WITH
ANY OTHER LEAVE EXCEPT CL
 12.9. LEAVE ON LOSS OFPAY
• CAN BE GRANTED WHEN NO LEAVE IS DUE
• UPTO 90 DAYS – REG. CHIEF UPTO 180 DAYS –
GM (for Scale IV & below) Other cases - CMD
• MAX. 3 MONTHS IN ONE OCCASION AND SIX
MONTHS IN ENTIRE SERVICE
• LOP WILL POSTPONE THE INCREMENT
• STUDY LEAVE – ONE YEAR MAX. FOR DOING
MANAGEMENT AND ALLIED SUBJECTS
• MIN. 5 YEARS OF SERVICE REQUIRED
 13. TRAVEL RULES
CADRE MODE CLASS
SCALE V,VI, VII AIR/TRAIN ECONOMY/I AC
SCALE IV AIR/RAIL ECONOMY/II AC
SCALE I II III RAIL IIA/C IN RAJDHANI & II AC OR I
CLASS, NOT TO EXCEED 125% OF
RAIL FARE IF AIR TRAVEL IS MADE,
BY AIR IF SURFACE DISTANCE IS
BEYOND 1000 KMS (FOR SC II AND
III ONLY)
CLERICAL – BASIC 23450 AND RAIL IIAC/ICLASS/3RD AC IN
ABOVE RAJDHANI
BASIC BELOW 23450 RAIL II CLASS. CLERICAL EMPLOYEES
PERMITTED TO GO BY ICLASS/II
AC WHERE NIGHT JOURNEY IS
INVOLVED
TOUR STARTS FROM SCHEDULED
DEPARTURE TIME
 13.2 TRAVEL RULES
PARTICULARS CADRE LIMIT
CONVEYANCE OFFICERS ACTUALS –RES TO STATION
TO AND FRO
CLERICAL RESTRICTED TO HALT.
ALLOWANCE FOR ‘C” CLASS
INCIDENTIAL OFFICERS MAX. HALF OF ‘C’ CLASS
FOR EACH COMP. JOURNEY
CLERICAL NO
HALTING ALLOWANCE 12 HOURS AND ABOVE 100%

FREE B/L- 25%; FREE B- 50% 6 HOURS TO 12 HOURS 50%

FREE LODING – 75%

LESS THAN 6 HOURS 30%

BREAK FAST OFFICERS – ACTUAL
CLERICAL – (HOTEL
CHARGE INCL. B/F
 13.3. TRAVEL RULES
• ON TRAINING – UPTO 180 DAYS – FULL RATE BEYOND THAT HALF
RATE
• HALTING ALLOWANCE REVISED FROM 05/01/2017

• ON TOUR- IF CL-NO H.A, IF SICK LEAVE – NO H.A,NO LODGING-RETURN

JOURNEY FOR ALLOWED
• LOK ADALAT RS.1000/- AT THE PLACE OF POSTING,OTHER PLACES T.A,D.A
ALLOWED + 500/- OUT OF POCKET EXPENSES
• Lodging expenses w.e.f 01/01/2013
 14.1TRANSFER BENEFITS
• EMPLOYEE+SPOUSE+CHILDREN+PARENTS+DEPENDENT
BROTHERS,SISTERS ALLOWED TRAVELLING ALLOWANCE
• SECOND TRIP TO SHIFT FAMILY WITHIN SIX MONTHS
FROM THE DATE OF RELIEVE FROM THE PLACE OF
TRANSFER OR DATE OF COMMENCEMENT OF NEXT
ACADEMIC YEAR WHICHEVER IS LESS
• JOINING TIME ONE DAY FOR LOCAL(INCL.SAT&SUN)
• SIX DAYS FOR OUTSTATION+JOURNEY TIME
 14.2 TRANSFER BENEFITS
• TRANSFER GRANT ONE MONTH BASIC(PLUS FPA)
• ALLOWED WHETHER FAMILY SHIFTED OR NOT
• 30 DAYS HALTING ALLOWANCE FOR HOUSING
• BAGGAGE ALLOWANCE/MID ACADEMIC
ALLOWANCE(OFFICERS)
• PACKING CHARGES FORWARDING CHARGES
• NO INCIDENTAL/NO PET ANIMALS/LOCAL
CONVEYANCE ALLOWED.
• TRANSPORT OF VEHICLE ALLOWED
 14.3 TRANSFER BENEFITS
• ON RETIREMENT/DEATH
• TRANSFER GRANT/PACKING
CHARGES/FORWARDING CHARGES PAID
• TO BE CLAIMED WITHIN 6 MONTHS,NO
TRANSFER GRANT FOR LOCAL SHIFTING
 15 LEAVE ENCASHMENT
PARTICULARS PARTS OF SALARY
SERVICE BASIC+DA+HRA+CCA+FPA
RETIREMENT BASIC+DA+FPA

DEATH BASIC +DA+HRA+CCA+FPA

ALLOWED ONCE IN A BLOCK OF 2 YEARS. 15 DAYS CAN BE ENCASHED

Compulsory leave of 15 days is dispensed

All employees – Even-Odd year
PL encashment – 240 days only
 16.1 LTS
• FOR CONFIRMED EMPLOYEES ONLY
• OFFICERS ODD YEAR TO EVEN YEAR-FOR
CLERICAL –EVEN TO ODD YEAR
• EMPLOYEE,SPOUSE,DEPENDANT CHILDREN
AND DEPENDANT PARENTS
• ONCE A BLOCK OF 2 YEARS. 3000KM EACH
WAY.FOR HOME TOWN NO LIMIT.
• ENTITLED MODE OF JOURNEY AS PER TOUR
 16.2 LTS CONTINUED
• ONE BLOCK CAN BE CARRY FORWARD TO
NEXT BLOCK- CLUBBING OF TWO BLOCKS
ALLOWED
• TRAVEL IN TWO GROUPS PERMITTED BUT
SECOND GROUP SHOULD AVAIL IN THE BLOCK
YEAR IN WHICH THE FIRST GROUP
AVAILED.PARTIAL LTS C/O NOT ALLOWED
• OFFICERS TRANSFERRED TO N.E REGION-LTS
EVERY YEAR ALLOWED
• EXTENSION OF LTS FACILITY FOR RETIRED
EMPLOYEES – NOT BEYOND 6 MONTHS
 16.3 LTS CONTINUED
• OFFICERS WHO ARE ENTITLED TO TRAVEL BY AIR
SHALL BE ENTITLED FOR REIMBURSEMENT OF FULL
AIR FARE FOR 3000KMS(ECONOMY CLASS) OF
SURFACE DISTANCE EACH WAY FOR ONE BLOCK
SUBJECT TO THE CEILING OF TWICE THE ELIGIBLE
CLASS STANDARD AIR FARE OF AIR INDIA FOR DELHI-
TRIVENDRUM ROUTE. THE BENCHMARK FARE
WOULD STAND REVISED AS &WHEN AIR INDIA
REVISES ITS FARE FOR THE SAID SECTOR
• DEPENDENCY LIMIT – RS.10000
 Promotion Policy for SCS Staff, 2008
• Promotional cadres – Scale I (Para 13.1 & 13.2), Sr.Asst (Para
14 & Para 25A) and Assistant (Para 13)
• Reservation – SC – 15%, ST – 7.5%, Pwd – 3% only for Asst
promotion
• Scale I – 50% each for Para 13.1 & 13.2, probation 1 year, 4
zones, Promoting Authority – Scale VI
• Sr.Asst – 16 zones, Promoting Authority – Scale V
• Panels – 5 times the number of vacancies for each category
For 13.2, marks obtained in examination is reduced to 35
percent apart from seniority and qualification marks
• Eligibiility –
Scale I – 13.1 – 7 years, 5 years with LIII, 3 years with AIII and
immediate with FIII
Scale I – 13.2 – Graduation or FIII (AIII for SC/ST), ICWAI, ICAI,
ACS, MBA – No. of attempts 4 (5 for SC/ST), Minimum marks 60%
(50% for SC/ST)
Sr.Asst. - 7 years, 5 years with LIII, 3 years with AIII and
immediate with FIII
Asst – Eligible for direct recruitment of Asst., matriculate with 10
years, passed departmental test or RC with 5 years. Service
rendered as PTE will also be counted as per their hours of work
and passed computer literacy test
• Weightage
Criteria Scale I Sr.Asst Assistant
Seniority 35 50 50
Qualification 30 30 30
Work Record 20 20 20
Interview 15 - -
Total 100 100 100

• Seniority – 2 marks for every year

• Qualification – Academic and Technical
Academic – SSC – 5, HSC – 7, Degree – 12, PG – 15, Double
degree – 15
Technical – LIII, MBA – 5, AIII – 10, FIII, MCA, ICAI, ACS, ICWAI –
15
Para 25 – ACPS – ASSURED CAREER PROGRESSION SCEHEME
PARA 25A – Spl. Provision for one promotion in life time for Assistants – 20
years of service and 50 completed years of age
 LOANS AND ADVANCES
• Vehicle Loan –
Eligibility – Minimum 5 years service, once in 7 years not more
than 3 such loans, Ex-servicemen after completion of 3 years
Officers on Administrative side – Rs.75000 for two wheeler
Class III & IV including DO (A) – Rs.75000 for two wheeler
Rate of interest – 5% upto Rs.50000 and 7.5% above Rs.50000
Repayment – 60 equal installments
Four wheeler loan for Scale I & II – Rs.2.5 lakhs – Upto Rs.1 lakh –
5% interest and 7.5% for balance amount
For Scale III & IV – Rs.4.5 lakhs
Housing Loan
• Housing loan on 3 occasions – first, second and second loan
second time
• Interest – 5% for scheme loan and 7.5% for supplementary loan.
If not self occupied – additional 2.5% charged on scheme loan
• Minimum 3 years service
• Repayment – Equal monthly installments or maximum 30 years
of service whichever is less
• If employee has less than 15 years of service, he has the option
of paying only the interest portion and principal amount will be
deducted from his terminal dues.
• Foreclosure is permitted
• Term Insurance policy / Mortgage redemption policy included as
collateral security
• Festival advance –
Rs.30000 or one month gross salary for Officers whichever is
less
Rs.26000 or one month gross salary for Class III / IV
employees
Rs.13000 or one month basic + DA (on pro-rata basis) for
PTEs
Once in a calendar year
10 equal installments

Natural Calamity advance –

Damage in the station of posting or in home town
Rs.50000 – 25 equal installments
• Residential Accommodation

• Monthly maintenance charges –

Metro – Rs.1250, Class A - 1000 , Class B - 750 and Class C -375
Direct Recruit Assistants – Mumbai – 11000, other metros - 7000
• Transportation of goods by road
Scale IV and above – Actual expenses subject to 120 quintals by
goods train
Scale I to III – Actual expenses subject to 90 quintals by goods
train
• Transportation of goods by Rail
• Scale VI and VII – Full 4 wheeler wagon or 60 quintals by goods
train or 1 double container
• Scale IV and V - Full 4 wheeler wagon or 60 quintals by goods
train or 1 single container
• Scale I to III – 40 quintals by goods train
• Ancilliary expenses – Packing charges / loading and unloading
expenses and incidental
Scale IV and above – Rs.16000, Scale I to III – Rs.12000 and
other than Class I Officers – Rs.8000
• Reimbursement of local shifting expenses
Limit – Maxium 60 Kms
Scale IV and above – Rs.20000
Scale I to III – Rs.15000
Other than Officers – Rs.10000

Shifting within the same compound – 25% of the above limit

Conveyance Scheme 2011
REVISED LIMITS RECENTLY AMENDED
• Maintenance – Rs.1000 per year
• Brief Case

Scale Amount
Scale VI and above Rs.5000
Scale IV and V Rs.4000
Scale II and III Rs.3000
Scale I Rs.2000

• Once in 3 years
• To all Officers including probationers/promotees
• The amount is inclusive of GST
 Group Mediclaim Policy
• Primary insured person – Service / retired / spouse of
deceased employee / spouse of retired and deceased
employee
• Deemed primary insured person – Existing or retired whole
time Director or spouse of retired and deceased whole time
Director
• Limit upto Rs.50 lakhs

Category of Revised basic pay range

Sum Insured (1/4/18) (Rs.)
Rs. 5,00,000/- Less than 43300
Rs. 6,00,000/- Between 43300 to 55335
Rs. 10,00,000/- Above 55335

• Wef 01/10/2017 independent parents and independent

parents-in-law are also covered
• Increase in sum insured slab – once in 3 years (except
promotion, new additions to next higher slab). Next revision
01/04/2020
• Room Rent cap – 1% of SI upto Rs.10 lakhs and 0.50% beyond
Rs.10 lakhs where CCA (Rs.15000 max) is payable & 0.75% of
SI upto Rs.10 lakhs and 0.50% beyond Rs.10 lakhs for other
cities (Rs.12500 max)
• Ambulance charges – Rs.5000 per hospitalisation
• Maternity benefits – A Class city – Rs.50000 and others
Rs.40000
C-section – A Class city – Rs.1 lakh and others Rs.65000
• Free medical check up – Once in every block of 4 claim free
years – 1% of SI subject to a maximum of Rs.5000
• Domiciliary treatment – 20% subject to a maximum of
Rs.50000 except Oral Chemotherapy and Peritoneal Dialysis
which is 50% of SI subject to a maximum of Rs.5 lakhs
Portability – Allowed for dependent / independent family members
with any of the PSGIC
Coverage for newly recruited employees – Can enroll at the time of
joining by giving in writing in regard to dependent / independent
family members within 60 days from the date of joining
Time-limit to enroll newly married spouse and his/her dependent /
independent parents-in-law – within 60 days from the date of
marriage
Restriction of selection covering parents / parents-in-law – If both the
parents / parents-in-law are alive enrolling either of the parents /
parents-in-law shall not be allowed
Opting lower sum insured after the death of employee/retired
employee is allowed
Enrollment of child returned from abroad – Allowed once
100% premium borne by Company upto eligible SI for S/S, FTS, PTS wef
01/04/2018
HITPA – Health Insurance TPA of India Ltd
• Compassionate grounds appointment
Effective Date : 01/11/2014 (death of employee on or after
01/11/2014)
Coverage – To dependent family member of employee died while
in service (including employee death by suicide) or retired on
medical grounds due to incapacitation before reaching the age of
55 years.
Dependent family member – spouse/wholly dependent
son/wholly dependent daughter/wholly dependent brother or
sister for unmarried employee
Competent Authority – CMD
Posts – Clerical or Sub-Staff cadres only
Relaxations – Upper age limit relaxed. Age eligibility is based on
date of application. Spouse no upper age limit. Non-spouse – max
35 years or as per recruitment rules. Lower age – Not below 18 yrs
Time limit – 5 years from the date of death
• Widow appointment on compassionate grounds upon re-
marriage will be allowed to continue in service even after re-
marriage.
• Missing employee – Cases of missing employee are also
covered, after lapse of 2 years from the date of missing
provided FIR is lodged, non- traceable. This will not apply to an
employee who has less than two years to retire or suspected to
have committed fraud, joined terrorist organisation or gone
abroad.
• Where there is earning member – Spouse earning more than
gross, application will be rejected. Otherwise he/she should
resign the present job. Spouse earning less than gross,
application from other dependents can be considered.
• Maximum 5% of vacancies falling under direct recruitment
quota
• If spouse is working and earning equal to or
more than the gross emoluments at the entry
stage of Assistant cadre, application of any
other member is rejected. If spouse prefers to
apply, then he/she has to resign and produce
the relieving letter before joining the
Company.
• If spouse is working and earning less than the
gross emoluments, then any other family
member can apply after obtaining NOC from
spouse.
• Education Advance –
Effective – 01/04/2016
Eligibility – minimum 5 years of service
Advance for covering expenses like admission fee (excluding
capitation fee), tuition fee, non-refundable charges payable to
hostel perused in India / Abroad
Quantum and frequency of advance – Maximum Rs.10 lakhs for
each child and for maximum of 2 children during entire service
Advance may be granted in installments
Advance for maximum two courses can be granted per child
Transfer of loan is permitted
Interest – 8% for boys or 7.8% for girls students
Repayment – 10 years
Advance shall not be granted to suspended / Extraordinary
LOP/disciplinary action is contemplated
• GTIS COVER
Revision wef 01/12/2016

Category Basic Pay Range Sum Insured

I 94466 and above 2400000

II 68106 to 94465 2000000
III 48531 to 68105 1400000
IV 25991 to 48530 1000000
V 13961 to 25990 500000
VI Up to 13960 300000
 RTI ACT 2005
 OBJECTIVES

 To Bring About Informed Citizenry

 Transparency & Accountability From Public

Authority

 Time & Truth

 RTI ACT 2005
 Roles & Responsibilities

 All Micro / Branch / Division Office In-Charges are Assistant

CPIOs (CENTRAL PUBLIC INFORMATION OFFICER) under the
Act
 CPIO at Regional Office will dispose the RTI query and
communicate to the applicant (Time Limit 30 days)
 DGM / Appellate Authority: First Appeal (Time Limit 30 Days)
 Central Information Commission, New Delhi: Second Appeal
(Decision Of CIC Is Final With No Civil Court Jurisdiction)
 RTI ACT 2005
 Assistant CPIO Will Receive, Acknowledge And Forward The RTI

Applications To CPIO At RO Along With The Certified

Information & Documents (If Called For) Duly Signed And

Attested. Assistant CPIO

Assistant CPIO
Assistant CPIO at Divisional
at Branch
at Micro Office Office
Office

Time
Limit
CPIO at RO
30 Days

RTI Query
Reply to
Applicant
 RTI ACT 2005

Process Flow
 RTI Application (To Be Sent To CPIO At RO) Should Comprise:

 Application In Original
 Receipt For The Fee Of Rs. 10 /- (Remittance By Cash /
Bankers Cheque / DD / Postal Order)
 Reply to the RTI Query With Corresponding Information ,
Documents (If Sought For) Duly Signed And Attested By the
Office In charge In The Capacity Of Assistant CPIO)
 RTI ACT 2005

Process Flow (Contd.)

 If An Office Receives Application Pertaining To Another

Information Holding Office, The Same Should Be Immediately
Transferred To That Office And The Copy Of The Transfer To
Be Marked To CPIO At RO.
 If The Information Sought For, Pertains To A Third Party,
Assistant CPIO Should Immediately Send A Letter To The Third
Party Seeking For His Permission To Furnish The Information
Called For By The Applicant Under The Act.
 RTI ACT 2005
Process Flow (Contd..)

 Communication Mode Between Assistant CPIO And Applicant , Third Party

–RPAD /Speed Post, Under Seal And Signature As Assistant CPIO.
 Under No circumstances one can Refuse To receive An Application
 No Reason Can Be Sought From The Citizen For Requesting The
Information
 To Reject An Application Asst. CPIO Should Forward To CPIO At RO With
Duly Attested Information / Documents / Reasons to CPIO at RO, Who Will
Examine The Documents And Communicate To The Applicant
 RTI ACT 2005

Rejection / Non Disclosure Of Information Can Be As Under:

 Information Including Matters Of Commercial

Confidence , Trade Secrets Or Intellectual Property

 Personnel Information Which Has No Relationship To

Any Public Activity Or Interest Or Causing

Unwarranted Invasion Of Privacy Of The Individual

 RTI ACT 2005

 Penalties For Non-Compliance

 CIC Can Impose Penalty At Rs 250/- Day, Subjected To

Maximum Of RS.25,000/- in All on The Erring Official

 Disciplinary Action As Per The Service Rules Applicable

to The Public Authority

 17 BONUS
• ELIGIBILITY-MINIMUM 30 DAYS WORKED IN A
YEAR
• BASIC+DA LESS THAN 21,000- NORMAL
SALARY.IF LOP-REDUCED SALARY –NOT
ELIGIBLE
• PAYMENT:BASIC+DA –MAX:7000
• IF LOP PROPORTIONATELY REDUCED
 26 MEDICAL CHECK UP
• SCALE IV &ABOVE
• 5000 PER CHECK UP WEF 01/01/2017
• UPTO 50 YEARS-ONE TIME
• 50-55 YRS-TWO TIMES
• ABOVE 55-TWO TIMES
 31.1 GRATUITY
• Gratuity shall be payable on termination of employment of an
employee after he has
• rendered to the Company, continuous service for not less than
five years –
• On superannuation or
• On voluntary retirement/resignation or
• On death or disablement due to accident or diseases or
• On termination (other than Vigilance) of service by the
Corporation. or the Company
 31.2 GRATUITY
• No. of completed years of service Rate of gratuity for each year
• of service (R)
• Upto 11 years 50% of Basic Pay last
• 12 years 60%
• 13 years 70%
• 14 years 80% -
• 15 years or more 100 %
• For service upto 30 years, maximum 15 months Basic Pay is
payable. Additional gratuity @ ½ month‟s Basic Pay is payable
for each completed year of service beyond30 years.
 31.3 GRATUITY -officers
• Under scheme: (a) GRATUITY AMOUNT FOR SERVICE UP TO 30 YEARS
• Basic Pay X No. of yrs of service X R*
• ( max. 15 years)
• (b) GRATUITY AMOUNT FOR SERVICE OVER 30 YEARS
• Basic Pay/2 X Years in excess of 30 years
• Gratuity Amount as per Rationalization Scheme : a + b
• R* means Rate of Gratuity as given above (For service more than 15 years, limit
• the number of years to 15)
• Under Act:
• Wages X 15 /26 X No. of years of service
(Max. 10.00 lacs under Gratutiy Act)
Under Scheme – Basic – basic + FPA
Under Act - wages – basic +FPA + DA
 31.4 GRATUITY(clerical)
• Under Act:
• Wages X 15 /26 X No. of years of service
• Under scheme
• 1.Basic * 15 years (for first 15 years of service)
• 2. Basic/2 * years in excess of 15 years
• Total = 1+2 = not exceeding 20 months basic

• Note : Only commuted value of pension (for pension optees)

or Company’s contribution to PF shall be withheld by the
Company till vacation of the company’s accommodatation by
the employees/family.
 32. TELEPHONE &MOBILE
DETAILS DGM/CRM RM SCALE IV- BM/DM AO/D AM/D
ADMN
LAND LINE ACTUALS RENT+3150 RENT+2750 RENT+2750 RENT+2750
CALLS CALLS CALLS CALLS
BROAD ACTUALS RS.250 PM RS.250 PM RS.250 PM RS.250 PM
BAND
MOBILE ACTUALS RS.1000PM NIL RS.600 PM RS.500PM
ALL ON DECLARATION BASIS
 27 MEDICAL EXGRATIA
• FOR 28 MAJOR DISEASES
• CONFIRMED EMPLOYEE NON-EARNING
SPOUSE & TWO DEPENDANT CHILDREN
• RS.5 LACS PER OCCASION
• 2 TIMES IN SERVICE
• ADVANCE EX-GRATIA 75% ON ESTIMATE
Dr. Babasaheb Ambedkar Welfare Trust
 40.PLLI (PRODUCTIVITY LINKED
LUMPSUM INCENTIVE)
• PAT – 200 CR – SOLVENCY – 1.5
• SOI – 50%
• KRA – TWA – 80% IN ALL / 65% IN EACH PARAMETER
• TO BE EMPLOYEE AT THE TIME OF RECEIPT OR RETIRED
ON SUPERANNUATION
• SERVED FOR 185 DAYS – (90 DAYS LEAVE ALLOWED)
• DEPUTATIONS – 270 DAYS
• SALARY – BASIC +DA
• (PLIS – PERFORMANCE LINKED INCENTIVE SCHEME)
QUERIES, IF ANY
 THANK YOU
&
ALL THE BEST
FOR THE EXAM
- B BHASKAR
DY. MGR
RO PUDUCHERRY