Project Management

If There is No
Project Management
What is a Project?
 Specific
Beginning
Unique & End
Output Date

Project Organized
Time, cost Team
& Effort
resource
constraints

Scope
What is the Difference Between
Project and Operation?
 Projects Operations

Temporary: a specific start and On-Going

end date

Unique: delivers something Repetitive

unique and never done before

Closed after attaining Objectives Objective is to sustain business

 Examples of Projects

 Improving an existing work process

 Constructing a building

 Merging with another company

 Moving to a new location

 Developing a new Drug

 Objectives of a Project

Business Strategic Market

Needs Needs Needs
 Improving an existing work process

 Constructing a building

 Merging with another company

 Moving to a new location

 Developing a new Drug

 What is Management?

Management is the art of getting things done through and

with people in formally organized groups.
 What is Project Management?
Project management is the application of knowledge,
skills, tools, and techniques to achieve the project
objectives.

Tradeoffs between Time, Scope, Cost and Quality

 Scope, Time, Cost and Quality
Scope
Scope

Quality
Time Cost Quality
Time Cost

Scope Scope

Quality Quality
Time Cost Time Cost
Need of Project Management
Managing Cost
Improper Utilization of Human Resource
Unclear Scope
Unidentified Risks
Limited Recourses
 Who Manages a Project?
Project Manager
Project Manager bear ultimate responsibility for making things
happen.
 Skills of Project Manager

A Project manager must have a range of skills:

• Effective Communication Activity 1
 Skills of Project Manager (Cont…)

• Convincing
• Conflict Management
• Motivation
• Time Management
• Creative Thinking

and much more…..

 Activity 2

Join these 5 points with three lines without lifting your pen.
 Activity 2
Objective:

• Do not Restrict yourself

• Divergent Thinking
Japanese Fish Story
Phases of Project Management
Phases of Project Management
Initialization
Phases of Project Management
Initialization
 Opera House

• The project was originally scheduled for 4

years and completed in 14 years

• Budget was AUS $7 million and cost AUS

$102 million.
 WHY?

•Unclear Scope
Phases of Project Management
Planning

Most
Critical
 Phases of Project Management
Planning

Adequate planning leads to the correct completion of work

 Stages of Project Management
Planning
Inadequate planning leads to frustration towards the end of
the project & poor project performance

Project Start Project End

Stages of Project Management
Planning
Stages of Project Management
Planning
Phases of Project Management
Planning
Work Breakdown Structure
Wedding
Project Scheduling

• CPM – Critical Path Method

• PERT – Project Evaluation & Review Technique

To be covered in Session 3
• Gantt Chart
Risk Management Planning

Ignoring risk
doesn’t make the
risk go away!
 Identify Risks
• Human – Illness, death, injury of a key individual.

• Financial – Business failure, stock market fluctuations,

interest rate changes

• Technical – Advances in technology, or from technical

failure.

• Natural – Weather, natural disasters, or disease.

• Political – Changes in tax, public opinion, government

policy, or foreign influence.
.
 Estimate Risk

Risk Value = Probability of Event x Cost of Event

 Risk Management Planning
It includes

• Assessing risk

• Developing risk response strategies

Risk Management Planning
Risk Response
Do Not Micro Manage Risks
Delegate your risks among team members and hold them accountable
Phases of Project Management
Executing
Phases of Project Management
Executing
Phases of Project Management
Executing
Phases of Project Management
Controlling
Phases of Project Management
Controlling
Stages of Project Management
Controlling
Brandenburg Airport Berlin

Aim: to become the busiest airport in

Germany, with a projected 45 million
passengers annually.

Aim: to become the busiest airport in Germany,

with a projected 45 million passengers annually.
Brandenburg Airport Berlin
(Planned)
• The airport’s feasibility and preplanning phase
took about 15 years.

• Construction started in 2006,

• The target opening date was Oct. 30, 2011.

• Budget 2 billion Euro

Brandenburg Airport Berlin
(Actual)

• By 2018, reached 7.3 billion euro

• Expected to finish by 2021

 WHY?

•Improper Monitoring & Control

Brandenburg Airport Berlin

Insufficient Quality Tests

66,500 defects out of which 5,845 are critical

Brandenburg Airport Berlin
Critical defects included:

• Wrongly placed smoke extractors

• 100 yards of cables were improperly installed
• 4,000 doors were incorrectly numbered
• Some escalators were not long enough
• Computer malfunction meant that construction
workers couldn’t turn the lights off in the terminal
for months.
Brandenburg Airport Berlin
"It's a graveyard of funds wasted and
omnishambles. The project should be stopped and
the building used for something else" :-

Rima Dapous, Researcher from Berlin said.

Stages of Project Management
Closing
Stages of Project Management-
Closing