A single, centralized electronic portal that serves as the primary and definitive source

of information on government procurement.

Official Website : https://www.philgeps.gov.ph

Government entities are required to post all procurement opportunities, bid results
and other related information on the procurement of:

Goods and general support services

Civil Works

Consulting Services
Establish an open, transparent, efficient and competitive
marketplace for government procurement

Get better prices

Build the framework to continually improve the procurement

processes

Maintain sustainability over the long-term

Electronic Bulletin Board

Information on procurement opportunities, notices of awards and other bid

results, electronic distribution of bid documents and automatic notification of bid
bulletins.

Registry

Registry of manufacturers, suppliers, distributors, contractors and consultants

including government agencies.

Electronic Catalogue

A centralized price list of common use goods, supplies, materials and equipment
carried by the Procurement Service
Virtual Store

Make the PhilGEPS e-catalogue an interactive service by allowing agencies to place

order online

Inventory Management System (IMS)

For Procurement Service to support the online ordering from PhilGEPS

Integrated Notices Publication

Implementation of the integrated access from agencies’ websites

 Improve transparency in government procurement

Offer competitive price bids

Reduce procurement costs, including newspaper advertisements

Provide audit trails (report on government purchases and winning bidders)

Help implement government procurement policies

Provide a 24/7 easy access to government tenders that proves transparency in
government procurement

Provide electronic bidding documents for download

Provide automatic notification of bid notices and bulletins

Savings on transportation cost and time

Able to do market research on government procurement

As of December 2013
Agencies Merchants Notices Posted Awards Posted
Registered Registered

19,647 85,265 2,349,187 610, 054

as of March 31, 2014

Title must be item, contract or service specific “Supply and
Delivery of -20- units Personal Computer, branded, brand new”.

Avoid using as title, “Invitation to Bid”, or “Request for

Quotation” or “Shopping”.

Must contain the complete Schedule of Activities.

General Information on the item, contract or service to be bid must

be present in the Notice Description.

Instructions on how to download attachments and payment

arrangement for bid documents.
When do we use Line Items?

• If there are more than one item included in

the notice
•If award is intended for each item or lot
included in the notice
•Posting of Repeat Orders can only be
done for award notices with line items
 Note: Skip the process of
uploading the document/s
click the title of
the Bid Notice
click “Edit” button
click Yes
click Select link
select the UNSPSC Code then
click Attach
click Save and Continue
 click Upload
Relevant
Document link
click Notice of
Award link
click Add
click Add File
select the file then
click Open
click Submit
click Yes
click Save
click OK
 click
BAC Resolution link
click Add
click Add File
Select the file then
click Open
click Submit
click Yes
click Save
click OK
select the documents
then click Accept
then close
 click
Post Award
click Yes
status of the Award
Notice will become
Posted
from the Award Notice
List, click the Title
from the Award Notice
Abstract click
Notice to Proceed
fill-out the fields then
click Upload Relevant
Documents
 click
Notice to Proceed link
click Add File
select the file then
click Open
click Submit
click Yes
click Save
click OK
click Signed
Contract link
click Add
click Add File
select the file then
click Open
click Submit
click Yes
click Save
click Ok
select the files then click
Accept then click Close
click Post Award
click Yes
 status will
become Updated
 Summary

The AMP Module applies only to the following alternative modes of

procurement:

• Direct Contracting (Sec. 50)

• Shopping (Unforeseen Contingency) (Sec. 52.1.a)
• Negotiated Procurement (Emergency Cases) (Sec. 53.2)
• Negotiated Procurement (Agency to Agency) (Sec. 53.5)
• Negotiated Procurement (Highly Technical Consulting) (Sec. 53.7)
• Negotiated Procurement (Defense Cooperation Agreement) (Sec. 53.8)
• Negotiated Procurement (NGO Participation) (Sec. 53.11)
Click Create AMP from the
Award Notice List
 Select the
Procurement Mode
Fill-out the fields
 click Post Award
button

Add line item and

upload relevant
documents
• Invitations to Bid/Request for Expression of Interest should follow the required
content for advertisement as prescribed in Section 21 of the IRRs of
RA 9184

• Step 2 - Notice Description – must contain the information indicated in the

Invitation to Bid/Request for Expression of Interest

• Attachment to the Bid Notice shall be the Bidding Documents/Request for

Expression of Interest (for Public Bidding) and Request for
Quotation/Proposal (for AMP such as Shopping) as prescribed in
Section 17.5 of the IRRs of RA 9184
 Requirements for Posting
in PhilGEPS

Sec. 8.2.1.b.
Procuring entities shall post the Invitation to Bid for Goods and
Infrastructure Projects or the Request for Expression of Interest for
Consulting Services, in the electronic bulletin board in accordance with
Section 21 of this IRR.

Sec. 17.5
The procuring entity shall also post the Bidding Documents at its website
and at the PhilGEPS website from the time that the Invitation to Bid/Request
for Expression of Interest is advertised. Prospective bidders may download
the Bidding the Documents from any of the said websites; Provided that,
bidders shall pay the fee for the Bidding Documents upon submission of
their Bids.
 Contact Information

PhilGEPS Customer Service Center

Unit 608, 6th floor, Raffles Corporate Center,
F. Ortigas Jr. Road, Ortigas Center,
Pasig City

Contact Nos. (632) 584-9619 - Trunkline

SMS : (632) 0915-5329352

E-mail Address:
Instructions on how to download attachments and payment
agency@procurementservice.org
arrangement for bid documents.
 Contact Information

Training Concerns
eBlackboards Solutions, Inc.
Units 9/10, 3rd floor Anglo Building, 715-A, Shaw
Blvd., Wack-Wack, Mandaluyong City.

Contact Nos; (02) 861-5245

(02) 861-5280
(02) 721-4724
(02)
Instructions on how to 576-7642
download attachments and payment
arrangement for bid documents.