Occupational Health & Safety

Management System

By ALOKE GANGULY
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 What is an OHSMS?
 What is OHSAS 18001 & 18002?
 Key OH&S Definitions
 Why become OHSAS 18001 Registered?
 Requirements of the Standard
 Implementation Steps
 Tools to help you achieve certification

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 OHSMS
◦ Occupational Health and Safety Management System
 OHSMS aims to continuously improve OHS
performance through the effective management of
OHS risks and activities in the workplace.
 It contains a set of plans, actions and procedures
that assist an organization to systematically
manage health and safety risk associated with their
business.
 Many organizations are implementing an OHSMS to
help them manage risk, address legislation and to
protect their workforce.

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 OHSAS 18001/18002:
Occupational Health and Safety Assessment Series, published
by the British Standards Institute. (BSI)
◦ OHSAS 18001 specification gives requirements for an
OHSMS
◦ OHSAS 18002 explains the requirements of the specification and
shows you how to work toward implementation and registration.

 It is not an ISO standard, but integrates well with

ISO 9001 (quality) and ISO 14001 (environment),
and applies to any organization.

 OHSAS 18001 does not state specific occupational

health and safety (OH&S) performance criteria. It
sets a baseline and implements continuous
improvement.

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 International Organization for standardization
has adopted OHSAS 18001 to form a generic
standard in line with !SO 9001 and 14001. It
is generic in nature while keeping all the
requirements of OHSAS 18001.
 Covering context of the organization,
interested parties requirements as well as
HIRA

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 Competent health & safety practices helps identify,
eliminate or minimize injury, illness or disease in
the workplace.
 Reduces the number and severity of injuries and
claims by systematically and effectively managing
OHS risk – often reducing costs.
 Gives a structured approach to managing OH&S
 Increased regulatory compliance
 Top management involvement
 Increased employee awareness & involvement
 Positive image with customers and other
stakeholders
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 Hazard – Anything with the potential to cause
harm, injury, illness or loss.
 Risk – A description of the likelihood and
consequence of a hazard causing injury or
illness.
 Risk assessment – The process of
determining the likelihood and consequence
of injury, disease or illness or damage arising
from exposure to a hazard.
 Risk control – Measures that eliminate or
reduce the risks associated with hazards.

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 Plan – Do – Check - Act

– Plan – Do – Check - Act

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1. Identify health and safety hazards in the workplace
that persons may be exposed to
2. Assess the hazards to determine the risk
(likelihood and consequence of injury or harm to a
person) resulting from such hazards
3. Control the hazard by considering means by which
the risk can be reduced and implement method to
eliminate or control that risk
4. Regularly review controls to make sure they
remain effective.

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Key Requirements of OHSMS 45001:
 OH&S Policy Statement
 Planning ( Risk Assessment)
 Document, implement and maintain the
system.
 Checking and Corrective Action through
internal audit
 Management Review
 Continual Improvement
 OHSMS 45001 parallels ISO 9001 and 14001
very closely
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Follow a Plan-Do-Check-Act approach.
 Plan - Establish the objectives and processes needed to deliver the
results (in line with the OHSMS).
 Do - Implement the needed processes of the OHSMS.
 Check - Check the processes against the policy, objectives, targets,
regulations, and report the results. (Auditing)
 Act - Take actions that will continually improve the OHSMS.

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 Top Management must be committed to and
involved in the design and implementation of the
OHSMS.
 They will write the Health & Safety Policy and be
responsible for making sure it is communicated
and implemented.
 Many specific responsibilities are assigned to Top
Management to ensure their input and
participation.
 After implementation Management will conduct
management review to ensure continued
effectiveness of the system.
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 The OHSMS must clarify what resources,
human and physical are required to create safe
working environment & products or services.
 During development of the system you will
determine how to ensure competent
personnel, identify training that is required,
and identify the infrastructure and work
environment required

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 An initial OH&S review will be needed.
 Perform an assessment of hazards and risks;
as well as their Impacts.( Prepare a HIRA
document)
 Regulatory, legal and other requirements will
need to be identified.

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 OH&S programs with targets and objectives will
need to be established, implemented and evaluated
on an ongoing basis.
 Perform risk assessments suitable and create
action plans based upon results, including:
◦ Actions to be taken to maintain existing control measures
◦ Actions to introduce new control measures
◦ Actions to minimize risks that cannot be controlled.
 Emergency preparedness procedures will be
required to address potential accidents/incidents
and emergencies.

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 A process will be needed for the Safety Team to
evaluate compliance to legal and other
requirements.
 Measuring and monitoring equipment will need to
be controlled and calibrated.
 Monitoring the achievement of objectives
 Records to facilitate corrective and preventive
actions
 Measuring and monitoring of product and process
characteristics that can have an impact on safety.
◦ qualitative and quantitative aspects

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 Emergency response procedures should address
◦ identifying potential for incidents and emergencies
◦ preventing and mitigating resultant illnesses and injuries
◦ responding to incidents and emergencies when they occur.
 Establish and document a system for controlling
nonconformities.
◦ When specified process limits are exceeded potentially
unsafe conditions must be identified, assessed, controlled
and dispositioned appropriately.
◦ Identify corrections and corrective actions to mitigate
health & safety risks and to eliminate the nonconformity
and its cause.

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 Establish the internal audit process.
- Train auditors, and plan internal audits to
establish an
audit program that will determine if the OHSMS
is effective and current.

 Control the records associated with the

OHSMS.

 Conduct regular management reviews to

ensure effectiveness of the OHSMS.

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 Continually improve the OHSMS through the
use of:
◦ Management reviews
◦ Internal audits
◦ Corrective actions
◦ Analysis of data / results
◦ Update the OHSMS

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 You will need to develop an implementation
plan that covers:
1. Learn about the OHSMS 45001 Standard
2. Perform an OHSMS 45001 hazard/risk review &
gap analysis
3. OHSMS 45001 project timetable (sample on next page)
4. Train your organization on OHSMS 45001
5. Document your OHSMS according to ISO 45001
6. Implement your OHSMS and conduct business
7. Audit your OHSMS
8. Registration Audit

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OHSAS 18001:2007 OH&S TIMING CHART for :________________________________________ OHS REP: __________________________________
OH&S DEVELOPMENT TASKS 1 2 3 4-5 6-7 8-9 10-11 12 13 14 15 16
A. Preparation Phase-from Tasks 1-13
1. Describe your organization
. Decide on the management system
. Select OHS Management Rep+Steering team
7. Conduct OHS Team meetings
. Formulate OH&S Policy
. State Scope of the OH&S system
13. Assign improvement actions
B. Development Phase-from Tasks 14-23
14. Provide OH&S training - Exercise A - E
. Identify hazards -- Determine controls
. Identify legal and other requirements
. Identify OH&S. programs
. Manage implementation project
. Collect existing documents
. Do financial study - Costs vs Benefits
. Reconfirm OHSAS 18001 decision
23. Promote & practice teamwork
C. Implementation Phase-ref Tasks 24-28
24. Obtain / Review OHS Model/Template
. Draft OHS documentation - use Model
Approve OH&S Manual
Approve Procedures & Instructions
. Implement Procedures & Instructions
. Train auditors & conduct Internal Audit Train Audit
28. Perform management review
D. Registration Phase-from Tasks 29-30
29. Select a registrar
Perform documentation review
Perform final Registration audit
30. Receive OH&S certificate / CELEBRATE !!

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Significant Dates Jan Apr
Feb Mar Ap-May Ju-Jul Au-Sep Oc-Nov Dec 11 Jan 12 Feb Mar
2011 2012

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1. You must determine your position with
regards to Health & Safety:
◦ Are there GAPS that need to be bridged?
◦ What are they and where are they located?
◦ How can they be improved?
◦ Who will be taking corrective / preventive actions?

2. Your OH&S position needs to be analyzed so

that the GAPS can be bridged / closed.

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3. Conduct a Gap Analysis – Complete a series
of assessments in the following order:
◦ Perform Initial Hazard Analysis
◦ Perform Risk Assessment – Aspects/Impacts
◦ Identify Legal and Other Requirements
◦ Identify Health & Safety programs with objectives &
targets

4. Based on the results of the assessments,

implement Improvement actions.

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 Appoint a Management Apointee
- This individual will be the OHSMS project manager.

 Assign an Health & Safety Team

◦ This team will be active in the design and development of
the OHSMS and participate in the on going operation of the
system.

 Assign a Management Team

- This team will be providing the direction and guidance for
the
development and implementation of the OHSMS.
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 The Management Team will act as a steering team
for the project, assigning responsibilities,
providing resources and coordinating the project.

◦ The Management Team can assign task teams to

work on specific processes that must be designed
and documented for the OHSMS.

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 Each task team will evaluate the current process
that they are assigned to and the requirements of
the standard.

◦ A new or modified process will be developed,

documented and submitted to the Management
Team for review and approval.

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 After the task teams have designed and
documented a new or modified process, it
must be implemented.

 Train all employees that are involved in the

process

 When the required processes have been

implemented, start your internal audit
program and management review meetings.

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 Use information / results from internal audits
and management review to make
improvements to the OHSMS.
 Run your system long enough to generate
records for the Registrar to audit.
 Train all employees on OHSMS 45001
 Have a Registrar conduct your Registration
Audit.

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