1

FERTIS S/4 HANA

Implementation
 Agenda
 As is Document Study Review

 Presentation of Detailed Project Plan

 Business Blue Print Submission

 Solution Mapping
 Agenda
 As is study Document Review

 Presentation of Detailed Project Plan

 Business Blue Print Submission

 Solution Mapping
 About Fertis India Pvt Ltd.
 Advances in seed, crop protection, nutrition and automation have had little impact on long term concerns. Small sale farming
whose produce feeds majority of the worlds population is more vulnerable today than ever before.

 Fertis fast growing technology company, focused on research, development and commercialization of novel crop nutrients,
microbes and protectants. It provides customer services that addresses some of the key agricultural challenges of the 21st
Century faced by farmers and commodity purchasers.

 The company has several novel and high potential products which are patented. Every products has undergone extensive
research. Further ,the products are tested on multiple crops at multiple stages at different geographies.

 The results have been encouraging and has been accepted across progressive farmers and large corporate commodity
purchasers as well.The company continues to invest aggressively in new products and service innovations.
As is study (Modules Covered)
Module Status Document
Sales & Distribution (SD) 

Materials Management (MM) 

Financial Accounting & Controlling (FICO) 

Production Planning (PP) 

Project Systems Phase 2

Native Mobile Applications To be Planned Later
 Agenda
 As is Document Study Review

 Presentation of Detailed Project Plan

 Business Blue Print Submission

 Solution Mapping
Detailed Project Plan

Topic Details
Location Fertis Head Office

Stakeholders Mr.Gopal Krishna, Mr. Gopalraj, Mr.Ramachandran

Date of Study 08.01.2019

 Agenda
 As is Document Study Review

 Presentation of Detailed Project Plan

 Business Blue Print Submission

 Solution Mapping
Business Blue Print

Module Status Document

Sales & Distribution (SD) 

Materials Management (MM) 

Financial Accounting & Controlling (FICO) 

Production Planning (PP) 

 Agenda
 As is Document Study Review

 Presentation of Detailed Project Plan

 Business Blue Print Submission

 Solution Mapping
Fertis Organization Structure
 12

Sales & Distribution (SD)

Sales & Distribution Study details

Topic Details
Location Fertis Head Office

Stakeholders Mr. Gopalraj, Mr.Gopal Krishnan, Mr.Ramachandran

Date of Study 08.01.2019

 SALES & DISTRIBUTION

Head
Office
11

Telanga Karnata Tamilna

East 1 East 2 Central AP 1 AP 2 North West 1 West 2
na ka du
Zone Zone Zone Zone Zone Zone Zone Zone
Zone Zone Zone

Bhuban Ahmed Aura nga

Patna Bhopal
Warangal Bangalore
Hissa r Salem
eswar Kak inada KurnooL abad bad
04/SO S 05/SO S 06/SOS 06/SO S
05/SO S 06/SO S 08/SO S 04/SO S 07/SO S 07/SO S 04/SO S

Nizama Nagapu
Kol katta Purnea Indore Viayawada Nellore Belgaum Luknow Trichy La tur 33
06/SO S bad 04/SO S r
10/SO S 04/SO S 04/SO S 06/SO S 05/SO S 06/SO S 04/SO S
06/SO S 04/SO S

Viziana Ludhian
Ja ipur HYD Bellary Pune Nashik
Sambalpur garam a
04/SO S 07/SO S 06/SO S 05/SO S 04/SO S 04/SO S
04/SO S 09/SO S

Silguri Raipur Varnasi

03/SO S 04/SO S 05/SO S

175

Dealer
Gada wal Ja dcherla Hyderabad Miriyala guda Sangarededd Suryapet
(Ex.Moos an i) y
Sales Sales Sales Sales Sales
Sales
officer Officer Dealer Officer Officer Officer
Officer

Dealer
SNDO

Plant
WH(Na (Cherla
gole) pally)

E-Way Delivery E-Way Deliver

Bill Cum Bill y Cum
Invoice Invoice

Dealer(Ex.
Moosani)
Sales Flow ASIS
 Fertis Product Lines

 Customized Fertilizers

 Water Soluble Fertilizers in Bulk

 Micro Nutrients

 Supplements Soil Productive

 Organic slow releasing Fertilizer

 Urea and DAP in Bulk

 Fertis Brands Manufactured

 Trail

 Intensiv

 Tracs

 Act

 Akre

 Zetol

 Ecolaid

 Dormulin
 Functions of Sales Office..

 Sales Offices are spread over pan India

 Each Sales office is headed with one or more sales officers (SOS)

 Sales are handled through area wise dealers

 Sales officer will create SNDO based on the dealer requirements

 Sales officer should select a sales office code (Ex. Warangal)

 SMC will desired the STA Note or Direct Bill

 Dealer and Dealer location are displayed specific to Warangal

 Functions of Sales Office…
 Consignee code and Shipping address

 Agricultural License (AGL) number to be captured, there is the validity of three year. Once the validity is over there will be alert and SNDO
process will be blocked.

 The mFMS registration number is mandatory for all dealers who dealing Urea products

 The GST number is also Mandatory for Taxation. If the dealer is not registered then but still buying items then one central

 Further product group product to Qty and UOM to be selected by the Sales Office based on the dealer requirements

 The nearby Warehouse selectable by Sales officer which will be linked to all dealers

 The SO handling the wholesaler, the Wholesalers dealing the dealers. Final billing to the wholesalers only.

 The price of wholesaler will be charged 50 % of the price.

 SNDO current date and the validity date system should be determined

 Dealer delivery terms and credit period automatically filled and sales officer also be selected

 Finally SNDO will be registered from Sales Officer from the sales office
 Functions of Sales Office…
 SNDO need substitution of Plant, where ever the SCM plan to deliver, Based on the WH stock and Factory Stock. Stock
Transfer Advice need to be provided

 Stock Transfer Advice can be provided the SCM team to

 Territory can be redefined to the sales officer. Validity from and to date must be captured

 If the Sales officer get changed the effective from date and to date to captured and related sales all to be transferred

 One Sales officer can be controlled by two or more territory

 List price maintained over the period

 Cash discount vary territory and sessional

 Urea price is standard which will be fixed by the Government

Sales Officer
 Access to specific sales person to his territory AR related data and certain Product Group

 Visibility of Stock Situation

 If the Sales officer get changed the effective from date and to date to captured and related sales all to be transferred

 One Sales officer can be controlled by two or more territory

 If the Sales officer changed to other territory

 Regional Office

 Each Zonal office linked to the regional office. Kakinada, Vijayawada, Vizianagaram, Kurnool, Nellore, Bhopal RO, Indore,
Jaipur, Raipur, Bhubaneswar,Kolkatta, Sambalpur, silguri, Patna, Purnea, Bangalore, Belgaum, Bellary, Hissar, Lucknow,
Ludhiana Varnasi, Hyderabad, Nizamabad, Warangal, Salem, Trichy, Ahmedabad, Latur, Pune, Aurangabad Nagpur and
Nashik
 Zonal Office
 Sales Offices are grouped into Zones. Each zonal office mapped to the regional office. Related regional office restricted use
zonal office based on the authorization matrix.

 AP-1, AP-2,

 Central Zone, East-1,

 East-2, Karnataka,

 North, Telangana,

 Tamil Nadu, WEST-1

 WEST-2, Each zonal

 Indent Creation
 Indents are created by Sales officer after discussing with Dealers

 The Indents are sent to either Warehouse or Plant for dispatch

 If the stock is available, then delivery and billing is done immediately

 If the stock is not available in the Nodal Warehouse or Plant, then it is advised for Production process.

 Once the product is produced and received by the nodal warehouse, the material dispatched to the dealer. Sometimes the
material is dispatched directly from the Plant to Dealers.

.
 Price Master
 Fertis defines the List price for all the products for a specific period

 New Dealer must be registered with a Security Deposit. For the Security deposit FIPL will pay the Interest

 Discounts are provided for dealers

 List price maintained over the period

 Cash discount vary based territory and sessional

 Urea price is standard which will be fixed by the Government

 Discount Table to be maintained Region State territory and product

 Annual Rebate :- State wise ,product wise

 Discounts Rebate accruals should be added

 Subsequent credit note will be raised annual or turnover Rebate

 SNDO credit limit is exceed it is blocked for

 Credit limit fixed

 Credit Management
 Credit check needs to be activated in terms of “Credit Limit” and “Credit Days” for every Dealer

 Credit limit means, for every dealer certain maximum amount will be set as upper limit based on past history and turnover of his
company. If his outstanding amount crosses the limit then, system should block the further processing

 Credit days means, sales Invoice is already generated. But even after the agreed terms of days dealer didn’t pay the amount
then it will be considered as “Overdue”. So if any overdue is there for a Dealer then also system should block the sales order
from further processing

 In both credit limit & credit days scenario, SAP system should allow to create the sales order, but further processing should be
blocked until the corrective action is taken on limits & Overdue days.

 For releasing blocked sales order we have authorisation people. The Authorisation people will extend the credit dates and
released the orders.
 Stock Details Display
 Visibility of Dealer wise stock to the management (This has to be studied further)

 Products should have expiry date and based on this further actions to be taken

 During Goods Issue system should follow FIFO logic for expiry date

 Batch number should be captured as Ageing

 STO price will be maintained for all the plants this should be shown in STO PO Pricing Procedure

 Stock Ageing of sub-Warehouse Report

 Sales Forecast Maintenance
 Provision should available for maintenance of Forecast (ASP-Annual Sales Plan) in SAP

 Normally Forecast will be on individual Product wise

 They have the Rolling Sales Plan (RSP) using which ASP is adjusted due to seasonal changes of demand
 Warehouse Officer Functions
 Ware officer will be referring the open SNDO number and start processing

 Warehouse, current Year and month will be selected by the warehouse officer

 Stock Transfer Advise is received from the Sales Officer to the WH Officer.

 Warehouse officer will choose the appropriate mode and availability of Transporter

 Warehouse officer check the dealer details, Inco Terms, Transport Agent and Required Delivery date of the dealer

 Truck No, Truck Driver Name, Truck Capacity and Driver Mobile number to be captured at the time of invoice creation

 SNDO Qty can be partially delivered with Different batch no assignment

 Finally Raise the Invoice

 The Invoice details downloaded and uploaded into e-Way Bill of Govt., Portal and Download the e-Way Bill

 Invoice and e-Way Bill Handing Over to Transporter along with Goods
 MIS Reports
 Dealer wise sales , Zonal Wise Sales, Territory Wise Sales, product wise sales

 Profitability Analysis for all the above

 Sales officer wise sales

 Pending Indents

 Demo products and samples

 FOC for dealers and Product wise traceability

 Field and Technical Assistants
 Field Assistance and Technical Assistants - To measure the effectiveness of the field staffs some provision needs to be
provided in the system to enter their day to day activities. This needs to be reviewed by regional heads frequently.

 Notification to be triggered WO for processing of SNDO

 DC-Cum Invoice

 WH Stock List

 Requested different number range for state wise for invoice for legal purpose

 If the Dealer not mFMS registered then delivery cannot be created

 Scheme details are like FOC, buy 1 get 1 one free etc. (Analysed to be further)
 32

Material Management (MM)

Material Management Study details

Topic Details
Location Fertis Head Office

Stakeholders Mr. Ravindra, Mr. Ramamoorthy & Mr. Praneeth

Date of Study 08.01.2019

 Plants Overview
 Cheralappaly – Hyderabad – The unit taken as lease by FIPL and run on own operation. There three product line getting

manufactured Water Soluble Fertilizer (WSF), Micro Nutrients (MN) and Supplements Soil Productive (SCP)

 23 WH Pan India. Rail Head and Port WH also available

Purchase Flow ASIS
 Storage Locations Overview
 Raw material stores

 Finished goods stores

 Rejection stores

 Each WH One Storage location are available

 Rail storage location to be created every state distric

 Port storage location

 Port Handling
 Raw materials are imported through Ports and stored in Port Warehouses

 Subcontracting Process is followed in Port Warehouses

 Raw material issue and receipt of Finished Goods are captured

 Respective Debit and Credit Notes are triggered

 Material Master
 The valuation of the material for raw material will be moving price and standard costing for Finished goods

 Material Type: There are Raw material, Finished Goods, Packing Material, Consumables are available

 Batch Management: Each material batch traceability are followed with self-life expiry date.

 Material Numbering Series:

 Numbering series to be presented in business blue print
 Raw Materials, Packing Material and Consumables are different type of procurement type like Indigence and Import.
 High Value Packaging items (which affect costing) included in the BOM itself.
 There can be multiple unit of measurement for one material. For example, MT (metric Ton ) are procured from supplier and converted into 5
KG, 10 KG and 15 KG Bag. Conversion factor are available.
 Number Range for the Material - At present there is no part number codification. Part no codification to be circulated
 Supplier Master
 Two types of suppliers – Import and domestic.

 Details captured in supplier master include address, currency, payment terms etc.

 Between the STO from one plant to other there freight will be added.

 Import of materials will happen in general. Separate PO’s will be raised by Fertis Central Purchase HO and Shipping Address
will be any Plant or WH across India

 Every year supplier’s contract/ PO are evaluated updated price, quality and delivery.
 Purchasing Process
 Purchase requisition: All department write email if any purchase is needed via email. Based on the availability stock they will
email to central purchase department at Fertis-HO.

 Purchase order:
 Fertis Central Purchase department creates PO.
 Request for quotation and quotation comparison processes are not followed in Fertis. Three vendor must for compare quotation for new
sourcing.
 All the purchase orders are to be approved by. Approval Matrix to be collected to Mr. Sankar
 Printout of the PO is taken and sent to supplier via email.
 If a Po is amended, approval is required again. Printout of the entire PO is taken again with amendment number.
 GST Taxes and freight etc are entered in PO.
 There are followed types of PO – Domestic, Import and Service

 Domestic PO
 Fertis may raise purchase order to domestic suppliers for the supply of raw materials.
 Pricing elements include discount, freight, packing and forwarding charges and taxes as applicable.
 Purchasing Process
 Import PO
 Fertis may raise purchase order to import suppliers for the supply of raw materials.
 Customs duty, Handing charges will be added

 Third Party Job Work. Sameer Agro

 Sameer Agro is the third party plant where Fertis supplying material and Sameer Agro convert into MT to Bag and Send back material to Fertis.
The Service changes paying to Sameer Agro.

 Service procurement: All invoice given to commonly without any breakup

 Goods receipt: Material Received the material at Plant or WH based on the PO Shipping advice. Bill no and Date with quantity
will be verified and posted in Plant or WH.

 Vendor return: In case of any wrong material of supplied goods, debit note accounted in Tally the supplier.

 Vendor Bill: After goods receipt, supplier invoice is forwarded to finance for payment processing.

 Internal Order :Internal Order budget should alert if exceed the budget
 42

Financial Accounting &

Controlling (FICO)
FICO Study details

Topic Details
Location Laxmi Towers

Stakeholders Mr. Sankar and Mr.Ashok

Date of Study 16.01.2019 – 17-01-2019

 FICO Process
 FIPL deal with trading and manufacturing of fertilizer products.

 Water soluble fertilizer have two category Fertilizer 25 KG and Foliar

 The Water soluble fertilizer can be used in specific into soil specific, Plant specific and Plant Stage specific. (WSF, Above Soil,
Bellow Soil)

 For soil specific Government License required each district

 FIPL running the following business place Manufacturing and Trading

 Varsha Bio Tech – Hyderabad - Sell raw material and product Finished Goods.
 Sowbhagya - Hyderabad - Sell raw material and product Finished Goods.
 Vensum – Sholapur - Sell raw material and product Finished Goods.
 Sameer Agro – Baruj Gujarat - FIPL transfer stock into Sameer Agro. Sameer Converting raw material into Finished Goods with Conversion
Cost (Service Charges)
 Cheralappaly – Hyderabad – The unit taken as lease by FIPL and run on own operation. There three product line getting manufactured Water
Soluble Fertilizer (WSF), Micro Nutrients (MN) and Supplements Soil Productive (SCP)
 FICO Process
 FIPL buying the material and selling directly to the dealer without any conversion cost.

 FIPL procure the material in the form of Bulk and convert into SKU and sell to dealer

 FIPL tie-up with Institutional business – The agent contacts the former and convenience the product. For that the Sample will
go as non-returnable or returnable basis. The cost to be captured for FOC and DEMO.

 Profit Center - Customized Fertilizers, Water soluble fertilizers, SCP, Micro Nutrients, OSRF, Urea and Bulk

 Cost Center - Customized Fertilizers, Water soluble fertilizers, SCP, Micro Nutrients, Organic and Urea trading, Finance,
Admin, IT, Maintenance, Cherlapally Mfg, Remalle Retail store, Bollaram retail outlet, Quality, PNS plant nutrition services,
R&D, Marketing, Logistics, Purchase and Head office

 Overhead of Machine

 Work center to be defined with PP module

 46

Production Planning (PP)

Production Planning Study details

Topic Details
Location Fertis Head Office

Stakeholders Mr. Ravindra, Mr. Muthu Mr. Ramaraju Mr. Prasana

and Mr. Ramachandran

Date of Study 25.01.2019

 Production Planning Process
 Annual Sales Planning (ASP) will be released every year 25 th of Feb.

 Required raw material and Packing Material request mailed to the purchase Department product line wise

 PPC (MRP Controller) - At present no PPC planner. Production department only arranged required material from purchase

 Bills of Material - Bills of Material confidentially maintained. Looking management to approve the disclose of BOM

 Sequence of Operation - Operation and SOP confidentially maintained. Looking management to approve the disclose of
Routing

 Consumption of Raw material - Material being consumed every weekly or monthly against the order. Actual consumption
booked.
 Production Planning Process
 Raw material are procured in different types

 This generally depends on the time sales or season of Agriculture

 They mostly interact with the sales teams

 They also have the Trading process also

 The production process will be started

 They will finalize the Finish Goods

 The Dispatch process starts to the Warehouse or to Different States

 Production Planning Process
 Production Supervisor: for Each product line the production teams ate different as followed
 WSF Products
 Urea
 Trail
 Intensiv
 Tracs
 Act
 Zetal
 Ecolaid
 Dormulin

 Over Head - Labour, Machine to be maintained

 Production Planning Process
 Batch Management System and Self Life
 Fertis Followed the Batch Management Concept for all products. Fertis generally follow the Expiry date also
 They take back the material and Reprocess and again pack and send to the same Dealer
 They Charge only the Reprocess and Packing cost on it
 Generally wastage could be around 0.5% to 5% Depends

 Wastage Treatment
 ETP (Effluent Treatment Plant)
 They have Some Agencies for this material
 They will be in form of BAGS
 Sold in KGS

 Rework – rework cost, reword order captured

 52

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