MS Project Overview

Objectives
 Overview
 Getting started with MS Project
 Creating a project (Task, Duration,…)
 Tracking project
What is MS Project?
Microsoft Project is a project management software program which
is designed to assists us to plan, assigning resources to task,
tracking progress, managing budget and etc.

A work program or work plan is an outline of a set of targets/goals

of which a person can accomplish in a project. It also offers the
reader a better understanding of the scope of the project.
Starting a project
 MS Project Interface (version 2016)
Tool bar

Ribbon

Main screen
component
 MS Project Interface (version 2016)

Activities
Starting
date of
Time
activity
(week/days…)

Finishing date
of activity

Summary chart
(Gantt Chart)
Setting working days

By default, there are 5 working

days in a week
 Change working/non working time

Click on the calendar or

Exception tab > Key in the
name > Start & finish > Done
Working with task lists

Adding essential data of tasks

 Task name
 Duration (week, day, hour)
 Task dependency / relationship (predecessor,
successor)
Entering tasks
Task hierarchy

Main task/summary task

Sub task
 Indent task
Outdent task
(Selected task
(Selected task becomes becomes subtask)
summary task)
Duration of task
Type of Task dependency
Predecessor must finish before Successor can
start. [Land must be purchased before road
building can start]

Predecessor must start before Successor can start.

[Road excavating must start before Asphalt can be
laid]

Predecessor must finish before Successor can

finish. [Laying Asphalt must be complete before
line painting can be completed]

Predecessor must start before Successor can

finish. [Road excavating must start before line
painting can be completed]
Predecessor/ successor
Constraint Type
Progress tracking
Saving as Baseline
Tracking Gantt
Common info in Progress Work Plan
Updating project
Updated progress
Delay in progress
Reschedule uncompleted work
Reschedule uncompleted work (cont’)
Prepare for printing/pdf
Header and footer
 Header

Footer
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