Introduction: Project evaluation and controls provide the means of successfully administering the work plan. The Specific Objectives of Project Evaluation and Control are:
1. To provide assurance that the project is on schedule and
within budget. 2. To communicate the exact project status of all concerned personnel. 3. To ensure that a quality product will be implemented. The project controls generally include the following:
1. Administrative controls
2. Time reporting procedure
3. Independent quality assurance review
ADMINISTRATIVE CONTROL: - Project controls are formed at the organizational stage of the project to provide overall guidelines and control to the implementation process. Administrative Framework - is organized which should include individuals who have direct interest in the quality of the final products.
The administrative framework would normally consist of;
o one or more client management committees, with representatives from the users areas o the top management, and o the information processing services department. Firm might be establish both; • Project steering committee - maintain direct control over the project. • Management advisory committee - coordinate the activities of the information processing services department. Specific functions of the committee under Project steering committee are: 1. Exercise control over all costs and benefits pertaining to the development and operation of the system spanned by the project. 2. Monitors project activities to ensure that all changes to the system design are made only with proper approval and that all policy changes are observed. 3. Holds regularly scheduled status meetings to carry out the monitoring responsibilities. Special meetings are also held when specific problems of significance arise. Time Reporting and Analysis Procedures - necessary to keep the project within its time schedule and peso budget.
This procedures aim to accomplish the following objectives:
1. To provide project management with information necessary for planning, administering and controlling the project. 2. To prepare and control the project work program updates. 3. To assist the project leader in preparing management status reports. 4. To account for all time used on the project by the team members. Analysis of the variance between actual and budgeted time could point out to one or a combination of the following possible causes: 1. Improper application of guidelines in making the estimate 2. Improper communication of task scopes and objectives 3. Inappropriate assignment of task to personnel 4. Unexpected changes to task scopes and objective 5. Unexpected difficulties related to availability or functioning of project resources INDEPENDENT QUALITY ASSURANCE REVIEWS - control over projects are the quality assurance program.
More important objectives of quality assurance are to ensure that:
1. The system satisfies all user requirements and is operable on a day- to-day basis without assistance. 2. The system is being developed within the time frame and cost estimates originally agreed upon. 3. The systems employs satisfactory methods and techniques that are within the sphere of competence of a majority of client personnel. 4. The presentation and format of all procedures, documents and coding are neat , well organized and in conformance with established client standards. A quality assurance program includes the following components:
1. Independent reviews, and
2. Quality assurance checklists. Independent reviews - these reviews should be performed by someone who (a) is not associated with the project, and (b) has a skill level at least as high as that of the project leader. Quality Assurance Checklists - contain a series of questions concerning the quality of work performed and should be: (a) prepared by the project supervisor responsible for the work, and (b) reviewed by both the project leader and the independent reviewer. Two types of control: 1. Preventive control - establish benchmarks of expected performance. 2. Feedback control - are generated by measuring actual performance and comparing it with the expected performance. “THANK YOU AND GOOD MORNING”