Project Management

PROJECT MANAGEMENT
PROCESSES
 Introduction
2

 Project management is the application of knowledge, skills, tools, and

techniques to project activities to meet the project requirements.

 This application of knowledge requires the effective management of

the project management processes.

 Two types of processes

 Project management processes.
 Product-oriented processes

*Source: PMBOK Guide 5th Edition (Page 47) 2

 Project Management Knowledge Area Definitions
3

 Project Integration Management

 Project Scope Management
 Project Time Management
 Project Cost Management
 Project Quality Management
 Project Human Resource Management
 Project Communication Management
 Project Risk Management
 Project Procurement Management
 Project Stakeholder Management

*Source: PMBOK Guide 5th Edition (Page) 3

 Knowledge Area Framework
4

Core Functions

Scope Time Cost Quality

Management Management Management Management
Stakeholders’ Needs

Knowledge Areas
Strategic and

Success
Project
Project Integration Management
& Stakeholder Management

Human Resource Communications Risk Procurement

Management Management Management Management

Facilitating Functions

Sources: PMBOK Guide 5, PMI; I2PM, ITPM Kathy Schwalbe 4

 Project Management Knowledge Area
5

 Project Integration Management

 Project Integration Management includes the processes and activities to identify,
define, combine, unify, and coordinate the various processes and project
management activities within the Project Management Process Groups.
 Project Scope Management
 Project Scope Management includes the processes required to ensure that the
project includes all the work required, and only the work required, to complete the
project successfully.
 Project Time Management
 Project Time Management includes the processes required to manage the timely
completion of the project.

*Source: PMBOK Guide 5th Edition (Page) 5

 Project Management Knowledge Area (cont.)
6

 Project Cost Management

 Project Cost Management includes the processes involved in planning, estimating,
budgeting, financing, funding, managing, and controlling costs so that the project
can be completed within the approved budget.
 Project Quality Management
 Project Quality Management includes the processes and activities of the performing
organization that determine quality policies, objectives, and responsibilities so that
the project will satisfy the needs for which it was undertaken.
 Project Human Resource Management
 Project Human Resource Management includes the processes that organize,
manage, and lead the project team.

*Source: PMBOK Guide 5th Edition (Page) 6

 Project Management Knowledge Area (cont.)
7

 Project Communication Management

 Project Communications Management includes the processes that are required to
ensure timely and appropriate planning, collection, creation, distribution, storage,
retrieval, management, control, monitoring, and the ultimate disposition of project
information.
 Project Risk Management
 Project Risk Management includes the processes of conducting risk management
planning, identification, analysis, response planning, and controlling risk on a
project.

*Source: PMBOK Guide 5th Edition (Page) 7

 Project Management Knowledge Area (cont.)
8

 Project Procurement Management

 Project Procurement Management includes the processes necessary to purchase or
acquire products, services, or results needed from outside the project team.
 Project Stakeholder Management
 Project Stakeholder Management includes the processes required to identify the
people, groups, or organizations that could impact or be impacted by the project, to
analyze stakeholder expectations and their impact on the project, and to develop
appropriate management strategies for effectively engaging stakeholders in project
decisions and execution.

*Source: PMBOK Guide 5th Edition (Page) 8

 Project Management Process Groups
9

 Initiating Process Group.

 Planning Process Group.
 Executing Process Group.
 Monitoring and controlling Process Group
 Closing Process Group

*Source: PMBOK Guide 5th Edition (Page 49) 9

 Project Management Process Group Effort
10

*Source: Introduction to Project Management, 2 nd edition, Kathy Schwalbe 10

 Project Management Process Groups Definition
11

 Initiating Process Group.

Those processes performed to define a new project or a new phase

of an existing project by obtaining authorization to start the project
or phase.
 Planning Process Group.
 Those processes required to establish the scope of the project,
refine the course of action required to attain the objectives that the
project was undertaken.
 Executing Process Group.
 Those processes performed to complete the work defined in the
project management plan to satisfy the project specifications.
*Source: PMBOK Guide 5th Edition (Page 49) 11
 Project Management Process Groups Definition (cont.)
12

 Monitoring and controlling Process Group

Those processes required to track, review, and regulate the

progress and performance of the project; identify any areas in
which changes to the plan are required; and initiate the
corresponding changes.
 Closing Process Group
 Those processes performed to finalize all activities across all
Process Groups to formally close the project or phase

*Source: PMBOK Guide 5th Edition (Page 49) 12

 Project Management Effort Comparison
13

*Source: Introduction to Project Management, 2 nd edition, Kathy Schwalbe 13

 Project Management Process Group
and Knowledge Area Mapping (1/3)
14

Project Management Process Group

Knowledge
Area Initiating Planning Executing Monitoring Closing
& Controlling

Project •Develop Project •Develop Project •Direct and Manage •Monitor and Control •Close Project or
Integration Charter Management Plan Project Work Project Work Phase
Management •Perform Integrated
Change Control
Project •Plan Scope •Validate Scope
Scope Management •Control Scope
Management •Collect Requirements
•Define Scope
•Create WBS
Project •Plan Schedule •Control Schedule
Time Management
Management •Define Activities
•Sequence Activities
•Estimate Activity
Resources
•Estimate Activity
Durations
•Develop Schedule
*Source: PMBOK Guide 5th Edition (Page 61) 14
 Project Management Process Group
and Knowledge Area Mapping (2/3)
15

Project Management Process Group

Knowledge
Area Initiating Planning Executing Monitoring Closing
& Controlling

Project •Plan Cost •Control Costs

Cost Management
Management •Estimate Costs
•Determine Budget
Project •Plan Quality •Perform Quality •Control Quality
Quality Management Assurance
Management
Project Human •Plan Human •Acquire Project Team
Resource Resource •Develop Project
Management Management Team
•Manage Project Team
Project •Plan •Manage •Control
Communication Communications Communications Communications
Management Management

*Source: PMBOK Guide 5th Edition (Page 61) 15

 Project Management Process Group
and Knowledge Area Mapping (3/3)
16

Project Management Process Group

Knowledge
Area Initiating Planning Executing Monitoring Closing
& Controlling

Project Risk •Plan Risk •Control Risks

Management Management
•Identify Risks
•Perform Qualitative
Risk Analysis
•Perform Quantitative
Risk Analysis
•Plan Risk Responses
Project •Plan Procurement •Conduct •Control •Close Procurements
Procurement Management Procurements Procurements
Management
Project •Identify Stakeholders •Plan Stakeholder •Manage Stakeholder •Control Stakeholder
Stakeholder Management Engagement Engagement
Management

*Source: PMBOK Guide 5th Edition (Page 61) 16

 Project Management Tools & Techniques
17

 Project management tools and techniques assist project managers and

their teams in various aspects of project management
 Project management tools and techniques could use templates to
produce outputs, such as:
 Project Charter (integration)
 Scope Statements, Work Breakdown Structure (scope)
 Gantt Charts, Network Diagrams, Critical Path Analyses (time)
 Cost Estimate, Cost Budgeting, Earned Value Management (cost)
 Quality Checklist (quality)
 Status Report (communication)

*Source: Introduction to Project Management, 2 nd edition, Kathy Schwalbe 17