Professional Documents
Culture Documents
231
Business Process Management (BPM)
(for Masters of ETM)
Time Contents
10.00-11.30 Review of homework
2
Another View on Process
Improvement
Business Process Lifecycle Management
• Process identification
• Process modelling (as-is)
• Process analysis
• Process improvement (to-be)
• Process implementation
• Process execution
• Process monitoring/controlling
4
4
Process Improvement
- Object-oriented Approaches (1/2) -
• Elimination of object types
– secondary objects (copies, reports)
– e.g. prebilling
• Elimination of objects
– statistical checks in goods receipt or invoice verification
• Substitution of objects
– credit vouchers instead of invoices (Hammer: Ford)
(Evaluated Receipt Settlement)
• Digitalisation of objects
– document management, EDM-systems
– Microsoft‘s invoicing process
© Michael Rosemann 5
Process Improvement
- Object-oriented Approaches (2/2) -
• Harmonisation of objects
– Unitisation
– Logistical units (e.g. pallets)
• Separation of objects
– Differentiation of standard-cases and exceptions
– Increased time-/cost-homogenity
• Process oriented optimisation of objects
– Design for process
– Design of products meets needs of production,
assembly, logistics and recycling
© Michael Rosemann 6
Process Improvement
- Function-oriented Approaches (1/2) -
• Elimination of functions
– Lean Management-approach
– Outsourcing
• Integration of functions (unification)
– Job Enlargement (horizontal compression)
• Process Owner
• Case manager / case worker
– Job Enrichment (empowerment)
• delegation of decisions
© Michael Rosemann 7
Process Improvement
- Function-oriented Approaches (2/2) -
• Change process direction
– pull instead of push
– Kanban, Just-in-time
• Automation of functions
– Basic idea of IT-use
– Especially: Automation of control flow (workflow mgmt)
© Michael Rosemann 8
Process Improvement
- Resource-oriented Approaches -
• In general: extend the control sphere of a (human, technical)
resource to its limits
– organisational:
- case worker/process owner
- reduced interfaces
- delegation of responsibility
– IT:
- integration of different media
- reduced media changes (e.g. Enterprise System)
- standardisation (e.g. Web services)
• Optimal synchronisation of demand and offer
© Michael Rosemann 9
Process Improvement
- Another Classification -
Resource Function/ Process Object
Process
Abandon / Downsizing Lean Management e.g. copies,
eliminate reports
Outsource/ External service Business process Modular sourcing
off-shore/ provider outsourcing
self-service
Pull principle Management by Kanban reports
exception
Streamline Training Re-design of Re-design of
function document
Automate Increased use of Workflow Digitalization
IT management
Natural order Simultaneous Multi-user access
engineering
© Michael Rosemann 10
Process Improvement
- Another Classification -
Resource Function/ Process Object
Process
Horizontal Job enlargement Workflow Unitization
integration management
Standardise Standardised roles (Global) XML, ontologies
Integration
Eliminate OPT Smoothen Multi-user access
bottleneck demand
Specialisation/ Specialised roles Design alternative Design of variants
decentralisation cases
Empowerment Job enrichment Integrated quality Integration of
assurance delivery note and
invoice
Centralisation Shared service Process Elimination of
consolidation variants
© Michael Rosemann 11
Process Implementation
Business Process Lifecycle Management
• Process identification
• Process modelling (as-is)
• Process analysis
• Process improvement (to-be)
• Process implementation
• Process execution
• Process monitoring/controlling
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13
Harmon’s Process-centric Enterprise
Architecture
14
Harmon (2004)
Process Implementation
15
User Participation/Involvement
16
Management of User Participation in
Processes
17
Harmon 2004
IT Implementation – Packaged
Enterprise Systems
Typically classified into:
• ERP: Enterprise Resource Planning, including
– Manufacturing, inventory control, procurement, financials, human
resources
• SCM: Supply Chain Management, including
– Material acquisition (forecasting, planning), logistics/transportation
– Supplier relationship management
• CRM: Customer Relationship Management
– Marketing, lead management, sales
• These functions can come together, or acquired separately, e.g.
– E.g. Peoplesoft for HR (now Oracle), SAP for manufacturing and SCM,
Oracle Apps for financials, Salesforce for CRM
18
What is an ERP System?
19
ERP System
Legacy
Data Warehouse Systems
ERP System
On-Line Analytical Processing Bolt-On Applications
(OLAP) (Industry Specific Functions)
Customers Suppliers
Core Functions [On-Line Transaction Processing (OLTP)]
Sales
Business Shop Floor
& Logistics
Planning Control
Distribution
Operational Database
Customers, Production,
Vendor, Inventory, etc.
© Sumit Lodhia 20
Risks Associated with ERP Implementation
• Pace of implementation
– ‘Big Bang’--switch operations from legacy systems to ERP in
a single event
– ‘Phased-In’--independent ERP units installed over time,
assimilated, and integrated
• Opposition to change
– user reluctance and inertia
– need of upper management support
• Choosing the wrong ERP
– goodness of fit: no one ERP product is best for all industries
– scalability: system’s ability to grow
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Risks Associated with ERP Implementation …
22
Business Process Execution Engines
23
Danske Bank: Customer Package
Process
Create Account
Juni 2003 August 2003 October 2003 December 2003 Marts 2007
24
© Steen Brahe, Danske Bank
Danske Bank: Customer Package
Process
Create Account
Juni 2003 August 2003 October 2003 December 2003 Marts 2007
25
© Steen Brahe, 2007
Danske Bank: Customer Package
Process
Create Account
Juni 2003 August 2003 October 2003 December 2003 Marts 2007
26
© Steen Brahe, 2007
Danske Bank: Customer Package
Process
Create Card Create Account
Backoffice workers
Customer
Not valid
XML
Create Credit
Backoffice workers
Juni 2003 August 2003 October 2003 December 2003 Marts 2007
27
© Steen Brahe, 2007
Danske Bank: Customer Package
Process
Not valid
XML
Create Credit
Backoffice workers
Juni 2003 August 2003 October 2003 December 2003 Marts 2007
Workflow v. 6
80% automated activities
28
© Steen Brahe, 2007
Danske Bank – System Architecture
29
© Steen Brahe, 2007
Workflow Technology in a Nutshell
Animation by Wil van der Aalst, Vincent Almering and Herman Wijbenga 30
Worklist
Work Item
http://www.ahrq.gov 31
The YAWL Workflow System
YAWL Engine
Persisted Data
Event Log
Interfaces
Process Designer
Other Custom Services
Org Data
Process Event Logs
Repository Resource Service
YAWL
BPMN 33
Demo: Designing a YAWL net
34
Resource Allocation in YAWL
Org DB
resource 1
4 5
3
completed work 1 YAWL engine resource n
items allocated work
items
2
YAWL nets
35
Path of a Work Item in YAWL
36
Default YAWL Worklist Handler
37
Process Monitoring & Controlling
Business Process Lifecycle Management
• Process identification
• Process modelling (as-is)
• Process analysis
• Process improvement (to-be)
• Process implementation
• Process execution
• Process monitoring/controlling
39
39
Process Monitoring and Controlling
Process
Process Strengths/
design
design weaknesses Process
Process
Monitoring
Monitoring &
&
Process
Process Controlling
Controlling
design
design
Imple-
mentation Process (Re-) Analysis
Process
implemen-
execution
execution tiation
Process
Process
execution
execution
41
Process Monitoring: Dashboards
Process Cycle
Time
of Order
Processing
Process
Frequency
of Order
Processing
42
Process Mining Tools
44
Process Mining – The ProM Framework
supports/
controls
operational information
process system
records
configures
refers to models
process
discovery
(un)desired process event
properties models conformance logs
testing
log-based verification
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www.workflowcourse.com
Example: Event log (audit trail)
• Case 21
• Description Event User yyyy/mm/dd hh:mm
• ----------------------------------------------------------------------------
• Start swdemo@staffw_edl 2006/02/05 15:00
• Register order Processed To swdemo@staffw_edl 2006/02/05 15:00
• Register order Released By swdemo@staffw_edl 2006/02/05 15:00
• Prepare shipment Processed To swdemo@staffw_edl 2006/02/05 15:00
• (Re)send bill Processed To swdemo@staffw_edl 2006/02/05 15:00
• (Re)send bill Released By swdemo@staffw_edl 2006/02/05 15:01
• Receive payment Processed To swdemo@staffw_edl 2006/02/05 15:01
• Prepare shipment Released By swdemo@staffw_edl 2006/02/05 15:01
• Ship goods Processed To swdemo@staffw_edl 2006/02/05 15:01
• Ship goods Released By swdemo@staffw_edl 2006/02/05 15:02
• Receive payment Released By swdemo@staffw_edl 2006/02/05 15:02
• Archive order Processed To swdemo@staffw_edl 2006/02/05 15:02
• Archive order Released By swdemo@staffw_edl 2006/02/05 15:02
• Terminated 2006/02/05 15:02
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W.v.d.Aalst (2003)
Process discovery
Prepare Ship
shipment goods
Receive
payment
process Contact
customer
discovery
47
www.workflowcourse.com
Conformance testing
Prepare Ship
shipment goods
Receive
payment
Requirement
for material
has arisen
Purchase
Requisition
Contact
customer
Requisition Purchase
released requisition
for scheduling released
agreement for purchase
schedule/SA release order
Purchasing
Decide To Buy Computer
Goods
[desktop] Order Windows Download Linux receipt
posted
Work Hard
Receive Windows
TO item Transfer
confirmed order Invoice
without item Verification
48
differences is confirmed
Payment
must
www.workflowcourse.com
be effected
Log based auditing
49
www.workflowcourse.com
ProM Demo
http://www.processmining.org/
50
www.workflowcourse.com
Process Controlling
Goal:
Improvement of an enterprise‘s adaptability
to changes in the environment and in the
enterprise itself
51
Process Controlling
Objective:
Establish a system for controlling the process and providing
feedback to the people involved
Raw Materials Inventory Turns Annual cost of raw materials purchased (3) average raw material
(manufacturing companies only) inventory
Work-in-Process Inventory Turns (Annual cost of raw materials purchased (3) + Annual cost of conversion
(manufacturing companies only) (4)) average work in process inventory
Finished Goods Inventory Turns Annual cost of goods sold (company info) average finished goods
inventory
Percentage of safety stock Average safety stock total inventory
Purchase order cycle time (in days for Average amount of time (in days) elapsed from point of intention to
purchasing department and excludes place order to receipt of order by vendor
supplier lead time)
Supplier lead time Average amount of time (in days) elapsed from point of order to delivery
Supplier on-time delivery Percentage of orders supplier delivers on scheduled due date
55
After Kaplan & Norton (1992)
Strategy Map: Capture a Cause Effect
Relationship from the Bottom Up
Stakeholder
56
http://www.exinfm.com/
Examples of Measurements by Perspective
Stakeholder / Customer Internal Processes
• Current customer satisfaction level • Number of unscheduled maintenance calls
• Improvement in customer satisfaction • Production time lost because of maintenance
• Customer retention rate problems
• Frequency of customer contact by • Percentage of equipment maintained on
customer service schedule
• Average time to resolve a customer • Average number of monthly unscheduled
inquiry outages
• Number of customer complaints • Mean time between failures
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http://www.exinfm.com/
Extend the Strategy Map with Measures,
Targets and Initiatives
Stakeholder
Strategy Map
Detailed How success in The level of Key action
Faster Service Access statement of achieving the performance programs
what is critical to strategy will be or rate of required to
successfully measured and improvement achieve
achieving the tracked needed objectives
Self Service strategy
Internal Process
Applications
Objective
Measure Target Initiative
Lean Processes Description
Eliminate waste, Number of 2 per setup per Lean / Six
reworks, and Reworks month each Sigma
Process and Value other errors in Outlet Office
Map Analysis our processes
L&G
Web Enable
Technologies
Investments
Invest in IT
58
http://www.exinfm.com/
Alignment of Scorecard Components
Make sure the components of your scorecard fit together. We want to
create a tight model for driving execution of your strategy.
59
http://www.exinfm.com/
Exercise
60
Guidelines for Performance Measures
61
http://www.exinfm.com/
Benchmarking: SCORcards
Variation
• Can be divided into two main types
1. Common cause or random variation
2. Special cause or non-random variation
• Non-random variation
– Relatively few identifiable root causes
– First step in reducing the overall variation is to eliminate non-
random variation by removing its root causes
• Random variation
– The result of many different causes
– Inherent in the process and can only be affected by changing
the process design
Variation
Increased Market
Commitment Reduced Costs Share & potentially
higher prices
Training
Improvement Methodology
Define Measure Analyze Improve Control
Measurement System
Stakeholder Involvement
BPM Setup
Strategic BPM BPM Process-aware Culture &
Alignment Governance Methodology Infom. Systems People
Process Analysis
Process Process Process Process Process
Identification Modelling Measurement Analysis Improvement
Process Implementation
Lean/
Six Process Process Process Process Change
Sigma Configuration Development Training Testing Management
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Project
• P. Harmon.
Business Process Architecture and the Process-
Centric Company
, BPTrends Newsletter, March 2003.
http://tinyurl.com/c88rlp
• P. Harmon.
Business Processes at a New Company: What
Do You Do First?
. BPTrends Newsleter, October 2004.
http://tinyurl.com/cfckrf
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