INFORMATION LITERACY &

RESEARCH SKILLS 11
UCS105

Chapter 7
Organisation and
Consolidation of Information

October 2015
 OUTLINE
1. Strategies in Organising.
2. Consolidation of Information.
3. Presentation Skills
 I
Identify topic/issues ●
Identify research problems
N
F Searching for ●
Identify information sources: Primary/ Secondary/ Tertiary

O information ●
Identify Information Resources (Bibliographic & Knowledge databases)

R Keyword Search
Search strategies
●

M Exploratory
●

●
Fixed Fields

T
I Information Printed materials, e-books, articles from online
●

resources databases, websites

O
N
Selection / evaluation
●

●
Reading: Scanning / Skimming
Critical & Analytical Reading
●
Note-taking

POrganisation & ●
Classification, Index/ Filing
A Consolidation
T
Presentation Research format, written or online, powerpoint
●

H presentation, thesis/ dissertation

 Organisation
 Effective organisation is a critical part of
Information Literacy.
 Information should be organised and
presented to meet the goal.
 The right information should be
communicated to the right audience.
 Steps in Organising Information
Questions and steps:

 Have I enough information for my purpose?

 How can I best combine information from different

sources?
 Limit an investigation to a manageable size.

 Summarise information.

 Combine the information into larger units of

information.
 Combine the units of information into a structure.

 Review and adjust structure to meet the purpose of the

task.
 How to Organise Information
Collect the notes made
Analyse and select the important ones.
Highlight notes, annotated, summary, mind mapping etc.

Index
Sift, sort and group the information i.e. by subjects, keywords,& questions.
Identify & note different viewpoints.
Arrange work into folders; electronic or manual.

Reorganise
Interact with the information. Re-phrase it, reorganise it.
Identify concepts, main ideas, supporting ideas – both analyse and organise

Test
Use the information to answer your research question. Is it successful?
 Information Organising Tools
Tools Useful Suggested use
Note cards Convenient for recording Arrange events chronology
one idea per card. Arrange hierarchically
Arrange alphabetically
Binders All information can be kept Create different folders for
in one place. each concepts
Additional divider tabs
allows efficient organisation.
Individual Documents in original forms Create a folder for each
folders can be stored. concept
Can have separate folder for
different periods
chronologically
Electronic Minimise use of paper / Sort by concept or idea
folders Storage and retrieval with Can duplicate information
ease. for different needs
Visual Information can be easily Shows relationships between
Note cards
Binders
Individual folders
Electronic folders
Visual organisers
 Organising Information
Information that is gathered from different formats needs to be organised
so that the information on the same issue can be collocated and not
dispersed.

 Make notes & filing. Include details (e.g. Author, title, page no.,
quotation, date + time of interview, etc.)

 Collect ideas by sorting information in an orderly scheme. Be methodical

& consistent.

 Apply critical reading and thinking strategies.

 Manage resources, documents and time.

 Check calendar for your next due date.

 Organise Information

Organise information from different

sources & formats
 Why do you need to organise
information?
Organising information will allow you to:

1.
Store and retrieve information easily.

2.
Communicate the information to clients or colleagues.

3.
Identify gaps or the need for further information.

4.
Weed out or discard any unnecessary information.

5.
Identify trends or patterns in the information.

6.
Consolidate and synthesize different pieces of

information new knowledge.

 Why use visual organiser tools?
•Graphic /Visual organizers of information:
 Allow examination of relationships.
 Assist in organising the essential Mind map –
concepts and ideas. visual
 Make the main elements and organiser
sub-elements clear.

• Note
 Sketching and reviewing information
in visual tools, helps enforce
information in your memory.
 Recalling for a presentation or an exam
is easier.
Types of Visual Organisation
 Consolidation
 Having evaluated, selected and organised the
information, all the information collected
will now have to be ‘assembled’.

 Consolidation Process:
• Apply critical and analytical thinking skills:
• Establish the links between theory and
practice.
• Link concepts together.
• Link ideas to issues.
• Consolidate information obtained from;
Literature search, Survey data, Interview.
 Consolidation Process
 Combine the different elements into a new
entity.
 Integrate materials to create your own
information product.
 Based on information, create new meaning or
understanding.
 Draw conclusions to create new knowledge.
 Apply new understanding to solve the task or
research problem in hand.
 Presentation of project/ assignment /thesis.
 Information Literacy

 Information literate
people
“engage in
independent
learning through
constructing
new meaning,

and knowledge”
 Presentation Skills in Information Literacy
 Presenting information clearly and effectively is
a key skill in Information Literacy.
 Types of Presentation :

 Written presentation: assignments,

project papers, theses, etc.

 Oral presentation: seminars, talks, meetings

etc.
• Effective, step-by-step preparation
and the method and means of
presenting the information should be carefully
considered.
• Preparation is the most important part of
 Presentation
Note:
Difference between written and oral presentations:

Written Presentation
• The reader of a paper can skip parts and take
a preview at the conclusions and go back
to relevant materials to understand the results.

Oral Presentation
• The listener by necessity has
to follow the order in which
the speaker presents his material.
 Referencing with Presentation
List of References:

Presentation has to be accompanied with the list of references

to:

 complete bibliographical details. Give credit where due.

 reflect the scope & depth of your reading.
 ensure plagiarism does not occur– can check ideas &
facts.

 Footnotes or Notes:
 Are notes at the bottom of the page that contain the

relevant information.
 Can be in the form of citation of the resource as

explanation.
 Citation Style
 Guide to citation AeU Knowledge Centre
Webpage.

 http://library.aeu.edu.my/

Guide to citation use

 Exercise
 Choose a topic
 Give 3 books in OPAC
 Give 3 Journal Articles
 Give 3 Websites
 Get some graphics
 Do a brief power point slide presentation of not more than 8
slides. Last slide on citation.