Training slides on Workplace Housekeeping

This set of slides may be used to complement your company’s in-house

Workplace Safety & Health (WSH) training for workers.

Workplace housekeeping concerns doing the necessary to make

workplaces tidy, clean, organised and safe. With good housekeeping,
companies may look forward to increased productivity, improved WSH
performance and enhanced corporate image. Insert company
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 Your company
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WORKPLACE HOUSEKEEPING

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Content
1.Workplace Safety and Health (WSH) Policy

2.Employee Roles and Responsibilities

3.Introduction to Workplace Housekeeping

4.The 5S Approach

5.Good Housekeeping and WSH

6.Good Housekeeping Examples

7.Housekeeping Inspection Checklist

8.Housekeeping Plan
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1. WSH Policy

Insert your company’s

WSH Policy here

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2. Employee Roles and Responsibilities
1. Report to your supervisor if you are feeling unwell
2. Follow safe work procedures and instructions
3. Report any unsafe work condition or practice to your
supervisor
4. …
5. …
6. … Insert your company’s
7. … WSH rules and regulations here

8. …

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3. Workplace Housekeeping

[DEFINE] Housekeeping
“The routine tasks that must be carried out in order
for a system to function or to function efficiently.”

[DEFINE] Workplace Housekeeping

“Activities undertaken to create or maintain a
tidy, clean, orderly and safe working environment.”
Source: WSH Guidelines on Workplace Housekeeping

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Poor Housekeeping
Industry Examples

Outdoor
storage

Source: Ministry of Manpower

Corridor

Storeroom
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Good Housekeeping

Tidy
Clean
Orderly
Safe

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Housekeeping Benefits Prev
e
Good for Business STF nt
• Elimination of hazards t
• Hygienic working conditions Limils
Spil
• Improved staff morale & wellbeing
• Increased productivity Mac
hine
Safe
• Improved quality control ty
• Better WSH performance f fic t
Tra en
• Effective use of space ag e m
M an
• Better inventory control
• Enhanced company image
• Commitment to WSH
er
Fire ion EvacFast r op
P age
ev ent uatio Stor
Pr n Insert company
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Workplace
Housekeeping
Getting Started

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4. The 5S Approach
Workplace Housekeeping and Organisation

Sort Start with these 3 steps:

Straighten Step 1: Sort

Step 2: Straighten (Set in Order)
Shine
Step 3: Shine
Standardise Productivity  Quality  WSH Improvement

Sustain

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The 5S Approach
Step 1: Sort
Action: Keep only necessary items

Red T
ag
Strate
gy

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The 5S Approach
Step 2: Straighten (Set in Order)
Action: Organise for better workflow
and easy retrieval

Better
workflow

Map of New layout

existing layout (after rearrangement)
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The 5S Approach
Step 2: Straighten (Set in Order)

Easy
Retrieval

Tools kept close to the location of work and stored in the order of use.

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The 5S Approach
Step 2: Straighten (Set in Order)

Photo credit: Cameron Singapore Pte Ltd

Visual
Order

(i) Labelling
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The 5S Approach
Step 2: Straighten (Set in Order)

Visual
Order

(ii) Outlining

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The 5S Approach
Step 2: Straighten (Set in Order)

Visual
Order

(iii) Colour Coding

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The 5S Approach
Step 2: Straighten (Set in Order)

Photo credit: Cameron Singapore Pte Ltd

Visual
Order

(iv) Marking

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The 5S Approach
More ideas: Visual Order

Label indicators to denote item’s name, code number, location

(e.g., A-1) and maximum & minimum required quantities.
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The 5S Approach
More ideas: Visual Order

Labels to indicate safe (green) and dangerous (red) operating zone.

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The 5S Approach
Step 3: Shine
Action: Keep workplace clean, tidy
and in good condition.

Covers both inspection and cleaning

• What & where (5S Assignment Map)
• Who & when (5S Schedule)
• How (Safe Work Procedure)

Inspection: Detecting abnormalities

See  Hear  Smell  Touch

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The 5S Approach
Workplace Housekeeping and Organisation

Sort

Straighten Complete the last 2 steps for

company-wide implementation:
Shine Step 4: Standardise
Standardise Step 5: Sustain
Refer to WSH Guidelines on Workplace Housekeeping
Sustain for more information.

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Recap
Good workplace housekeeping can eliminate hazards
and keep your company organised, productive and safe.

Outlining
Sort Colour
Labelling coding

Set in Order Step 1: Sort Marking

Shine
Step 2: Straighten
Visual Order
Step 3: Shine
Standardise
Tidy  Clean  Orderly  Safe
Sustain
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5. Good Housekeeping and WSH
Housekeeping aspects that can improve safety include:-

Employee Employee
Floors Walls
Workspace Facilities

Office Eating Good Light

chairs area condition colours

Obstructions
Cabinet
Washroom Clean (contrasting
drawers
colours)

Guarding
Electrical Contaminant
Anti-slip (contrasting
cords removal
colours)
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Good Housekeeping and Safety
Housekeeping aspects that can improve Safety include:-

Aisles &
Lighting Storage Tools
Stairways

Keep free Return to

Clean every Storage area
from designated
few months demarcation
obstruction location

Pedestrian
Blind Replace dim and forklift Visual
corners lights access controls

Anti-slip Spoilt lights Take out of

Proper service if
stairway to be labelling
strips repaired worn out
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Good Housekeeping and WSH
Housekeeping aspects that can improve WSH include:-

Maintenanc
Dust Spills Waste
e

Check for
Facility Vacuum or Label for
leaks and
inspection wet mop segregation
spills

Preventive Dust Optimum bin

Spill kit
maintenance enclosure location

Lock-out
Local exhaust Secondary Regular
Tag-out
ventilation containment collection
procedure
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6. Good Housekeeping Examples

Industry
• Construction
• Marine
• Manufacturing
• Logistics & Transport

Photo credit: Cogent Holdings Ltd

• Healthcare
• Hospitality

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Good Housekeeping Construction

Photo credit: Woh Hup Pte Ltd

Tidy and organised storage

Storage of reusable items

(by part size)
for quick redeployment
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Good Housekeeping Marine (on board vessel)

Photo credit: Sempcorp Marine Ltd

Storage area demarcation
Waste segregation

Segregation
of electrical,
gas and
water hoses
Demarcated walkway 29 / 42
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Good Housekeeping Marine (shipyard)

Photo credit: Sempcorp Marine Ltd

Isolation of gas storage area
with fence and prohibition sign

Passageway in storage area Insert company 30 / 42

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Good Housekeeping Manufacturing (Metalworking)

Photo credit: Cameron Singapore Pte Ltd

Horizontal push-back sliding racks

Vertical carousel storage system

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Good Housekeeping Manufacturing (Woodworking)

Photo credit:
Singapore Furniture Industry Council (SFIC) Institute Pte Ltd

Workshop
layout

Drawer
layout

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 Good Housekeeping Logistics & Transport (warehouse)
Photo credit: Bok Seng Logistics Pte Ltd

Photo credit: Cameron Singapore Pte Ltd

Demarcated walkway

Engineered racking 33 / 42
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Good Housekeeping
Logistics & Transport (container
depot)

Photo credit: Cogent Holdings Ltd

Neatly
stacked
containers

Pedestrian crossing,
warning sign for drivers.
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Good Housekeeping
Healthcare (Hospital Pharmacy)

Red bins for

external
preparations
like creams,
lotions &
patches.
Yellow
labels
indicate
“Different
Grey bins strengths
for oral available”
medication

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Good Housekeeping Hospitality (Hotels)

Photo credit: Resorts World Sentosa Pte Ltd

Separate
compartments
for raw meat
and raw
seafood Labelled
food trays
stating
production
date & time

Neatly
organised
cleaning
Anti-slip tools
coating on
kitchen 36 / 42
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Good Housekeeping
Your company
name here

Example 1 (Dept. A)

Insert example of good housekeeping

in your company here

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Good Housekeeping
Your company
name here

Example 2 (Dept. B)

Insert example of good housekeeping

in your company here

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Good Housekeeping
Your company
name here

Example 3 (Dept. C)

Insert example of good housekeeping

in your company here

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7. Housekeeping Inspection Checklist
Inspection of Housekeeping Aspects that affect WSH Yes No
1 Work area is clean, tidy and clutter-free.
2 There are no unnecessary items in the work area.
[RECALL]
3 There are no food and drinks in the work area. Housekeeping
4 Aisles, walkways, stairways and exits are unobstructed.
5 There are no objects protruding into aisles and walkways.
6 No item is placed around emergency equipment (e.g., fire extinguishers, first aid kits). “The routine tasks that must be
7 Floors (e.g., tiles, boards and carpets) are in good condition. carried out in order for a system to
8 Floors are dry and free from accumulated dust, broken glass and leaks or spills (e.g., oil or function or to function efficiently.”
water).
9 Floor markings are highly visible and not faded.
10 Floor openings or holes are guarded by a cover, grating or guardrail on all sides (except at
entrances to stairways or ladders).
11 Lamps or light sources are clean and provide adequate illumination for working.
12 Warning signs are in good condition and can be clearly seen from afar.
13 Cords, cables and hoses are bundled up when not in use.
14 Machine and equipment guards are in place and secure.
15 Tools are in good condition and in their designated location.
16 Storage areas are clean, tidy and organised.
17 Stacked materials are placed on a flat and firm foundation.
18 Storage racks used are adequate for the task and in good condition.
19 Heavier and bulkier items are placed on the lower shelves of a storage rack.
20 Hazardous substances (e.g., flammable materials, toxic substances) are stored in
compatible containers, stored under appropriate conditions and affixed with GHS labels.
21 Physical barriers and warnings signs are installed around workplace hazards (e.g., sharp
objects, protruding objects, a hot surface, a floor opening).
22 Proper waste bins for general waste, recyclable waste, hazardous waste, and so on are
provided at work areas to facilitate responsible disposal.
23 Combustible waste is properly disposed of. For example, oily rags are disposed in closed
metal waste bins. Source:
24 Waste (including hazardous waste) is collected regularly so that there is no unnecessary WSH Guidelines on Workplace Housekeeping
accumulation of waste.
25 A predetermined disposal area has been designated for situations where waste materials 40 / 42
(e.g., bulky waste, toxic waste) need to be accumulated till the next waste collection date.
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8. Housekeeping Plan

Insert your company’s housekeeping plan here

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Thank you
Your email address

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