AIS Project

2 Semester
nd

SY 2019 to 2020
Rationale
 An accountant is expected to know how an accounting system
should operate. In addition, the accountant should be able to
identify the necessary controls to ensure that an
organization’s resources are safeguarded.
 In line with this, the course requires the student to apply the
knowledge of a well-controlled and efficiently operating
accounting system to an existing organization.
 The student must assess the current system of the
organization, critique the weaknesses of such system and
formulate recommendations to improve such weaknesses.
 Mechanics
 Students are grouped in a manner determined by the
professor.
 Groups may comprise at most 3 members.
 A particular cycle of the accounting system will be
assigned to each group.
 Each group should adopt an existing organization to be
studied.
 Presentation of the study should be made in the Final
term.
› Sequence of group presentations will be determined by the
professor
› A well written report should be submitted as well.
Requirements for Adopted
Organization
 Adoption of any type of business is allowed. However, if the
Conversion Cycle is assigned to your group, you must adopt a
Manufacturing business.
 Company must not have been used previously in last year’s AIS
(Pls. clear your selected company with your professor).
 Company must have at least 10 regular employees; agency
employees are not included in the count of employees
 Recommendation:
› Choose a company in which you have a “personal”
connection with a party within the company.
Presentation Requirements
 Company information
› Profile (form of organization, ownership)
› History (1 slide)
› Products or services (1 slide)
› Organization chart (1 slide)
› Pictures with owner/manager with group members (company logo in
the background) (1 slide)
 Current System
› Data Flow Diagram
› Critique of current system
 Recommended system
› Data Flow Diagram
› Differences with current system and rationale for changes
› Related costs in implementing the recommended system.
 Deadline
› 2nd week of Final Period. Reporting starts immediately after
completion of lectures for the final period
Documentation of Current and
Recommended Systems
› Data Flow Diagram
 Context, Level 0 and child diagrams
 All primitive processes must be supported by narrative
descriptions; processes are described in these narratives.
› Sample Forms
› Sample Reports
› Put your report in a folder
Assignment of Cycle to be Reported
On.
 The cycle that is to be reported by a group will be
decided by a fair means inside the classroom
during the Prelim period. Cycles are:
› Revenue cycle
› Expenditure cycle
› Payroll cycle
› Conversion Cycle
› Financial Reporting & Fixed Assets cycles
Grading
 As stated in the syllabus, the total grade for the
written report and the presentation will comprise
25% of your course grade.
› Likewise, said grade will be used as the 20% grade
for the assignments in the Final term
Questions???