Session 3

Basic Computer
Operation and File
Management
 Learning Tasks
By the end of this session you are expected
to be able to:
• Perform computer connections and start
up
• Identify graphical user interface (GUI)
• Explain computer file
• Perform file management
• Transfer file from computer to removable
disks
Computer Connections and Start up
 Required components and accessories for
computer connection
• VGA(Video graphic array(1)),
• Monitor
• mouse
• System unit
• UPS (Un interrupted Power Supply
• Keyboard
• Power cables to connect monitor, UPS and
system unit
UPS
VGA CABLE
Power Cable
Computer Connections and Start up

• Plug the VGA on the monitor's and on the

appropriate slot on the back of the
computer
• Respectively
• Plug the keyboard and mouse into the
appropriate slots on your computer
(USB),
Connecting VGA cable
Computer Connections and Start up
..
• Connect the power cable from monitor
and System unit into the UPS
• Plug the UPS power cable into the power
source.
• Then press the power button to switch on
the computer
Plug power cable
 Graphical User Interface (GUI)
•  A graphical user interface (GUI) is a
pictorial interface to a program
• A graphical user interface allows users to
interact with a program visually
• Gives a program a distinctive look and
feel by providing different applications
with a consistent set of intuitive user
interface components 
Graphical User Interface (GUI) …
• In a Graphical User Interface, the various
commands and options are represented
on the screen in the form of small images
called ‘Icons’
• Each GUI contain components which a
user can interact depending on the
program
GUI for windows 8
 Computer File

 A file is the common storage unit in the

computer
 All program and data are contained in a file
 Computer reads and writes file
 File extension enable user to recognize file.
 It normally have three letter sequence
 Computer File
Some of the more common file extensions are as
follows:
•Microsoft Word .doc
•Microsoft Excel .xls
•Microsoft PowerPoint .ppt
•Images .gif or .jpg
•Video .mov or .mpg
•Sound or Audio .mp3 or .wav
 Computer File …
 A folder holds one or more files, and it can be
empty with just a name.
 Folders provide a method for organizing files
similar to a manila file folder containing paper
documents in a file cabinet.
 File Management
 Creating computer folders and putting files
in folder
 Before creating a new folder, the user must
first decide where they want the folder to be
created.
  Creating computer folders
• Then right-click on the blank space and
choose NEW from the menu appeared
• Select folder from another sub-menu
appeared
• The folder will appear with the default
name “new folder”
• Change the name and press enter key on
a keyboard
 Putting files in folder
• Select file with any extension such as Microsoft
Word .doc, Microsoft Excel .xls, Microsoft
PowerPoint .ppt, Images .gif or .jpg, Video .mov
or .mpg, Sound or Audio .mp3 or .wav.
• Copy and paste selected file in the created folder.
 File Transfer from Computer to Removable
Disks

• Removable disk is a type of disk drive system

in which hard disk is enclosed in a plastic or
metal cartridges so that can be removed like
floppy disks
• Removable drive can be USB flash, external
hard disc drive etc
File Transfer from Computer to Removable Disks …

 Insert removable drive into any available USB

port on your computer
 Locate the file or folder on your computer that
you would like to copy to the removable drive
 Right-click the file
 Highlight “Send to”
 Select “Removable Disk (“Drive letter”)
 To remove the removable drive
• Double-click the Remove hardware icon by
the clock in the safely Remove Hardware
window, Double-click on the “USB Mass
Storage Device” if you inserted USB flash
• In the Stop a Hardware device window, click
on your USB flash drive (most likely
indicated by the title “Generic volume –
(Drive letter)”)
 Key Points
 When connecting a computer you need to have
all required components and accessories for
computer
 The graphical user interface (GUI) is made up
of seven main components: The menu bar,
toolbars, a navigation pane, task pages, a
console, dialog boxes, and graphics windows.
 Key Points
 A file is the common storage unit in the
computer
 Removable disk is a type of disk drive system
in which hard disk are enclosed in a plastic or
metal cartridges so that can be removed like
floppy disks
 Files can be transferred from computer to
removable drive
 Evaluation

 How can you connect and start a computer?

 What is graphical user interface?
 How can you transfer file from a computer to
removable drives?
 References
 Bhattachaya, S. (2011). Introduction to Computer application for Beginners.
Department of Economics, University of kalyani. Retrieved 18 November
2015 from www.klyuniv.ac.in/download/UGBS/Economics Course
Material
 Fox, O. (n.d.). How to open Microsoft word documents. Retrieved from
http://www.ehow.com
 HP. (n.d.). How to use Microsoft word. Retrieved from http://www.hp.com
 Nelson, L.S., (1999). Office 2000: The complete reference. California:
Osborne McGraw
Hill.
 Tools for SEO. (2012). Introduction to MS-Word. Retrieved from
www.nos.org/htm/ms-word1.htm
 Wallet, P. A. (2002): Introduction to Computer. Retrieved 26 May 2015
http:// upload.wikimedia. org/wikipedia/commons /1/1a/Computers_for_
Beginners.pdf