EMAIL WRITING

PRESENTATION BY:

SYEDA NARJIS FATIMA

 THE HISTORY OF MESSAGING
A UNIQUE HISTORY OF MESSAGE
1.SMOKE SIGNALS CONVEY

Smoke signals are a form of visual

communication that can travel
over long distances and are one of
the oldest forms of long distance
communication. Smoke signals
were used to warn others of
enemy attacks in Ancient China,
as they were able to be seen from
tower to tower along the Great
Wall. 
 Native Americans used this form of
communication as well and each tribe
had their own system. Usually the
placement of the signal on a hill would
indicate different meanings.

Today, smoke signals are still used in

Rome to signify when a new Pope has
been selected.
 PIGEON
MESSAGING
Carrier or homing pigeons are birds that have
been bred to find their way home over long
distances. Historically, when an army was
engaged in a battle, a short message could be
written on a small piece of paper which was
then inserted into a small metal canister and
attached to the leg of a pigeon. The pigeon
would be labeled for a certain location and once
released with the message, would then return
home. The infrastructure that supported this
message system required regular deliveries of
birds between cities, regular release of the birds
so they did not imprint on a new location, and
supply of pigeons to armies or other people
with time-critical messages.
MESSAGE IN A
BOTTLE
In the 16th century it was common
practice in the military to send
information by dropping bottles into
the sea. The English Navy for example
used bottle messages to send ashore
information about enemy positions.
Some say that Queen Elizabeth I even
created an official position of
"Uncorker of Ocean Bottles", and if
anyone else were to stumble upon a
bottle and open it without permission,
they would face the death penalty.
TELEGRAMS

OPTICAL TELEGRAPH TOWER

1835
TELEPRINTER
 Telegraphy is the long-distance transmission of textual messages where the sender uses
symbolic codes, known to the recipient, rather than a physical exchange of an object bearing the
message.
In 1837, two sets of inventors simultaneously developed an electrical telegraph: Wheatstone
and Cooke in England, and Samuel Morse in the United States. With the help of an assistant,
Morse developed a new signalling alphabet using dots and dashes that became the standard for
telegram communication
 PONY
EXPRESS
MESSAGE SENDING
THROUGH
HORSEMAN
(Equestrian/Enne)
The Pony Express was a mail
delivery service that served
communities throughout the
Great Plains and across the
Rockies in the early 1860’s.
Using a series of relay stations,
the Pony Express reduced time
for messages to travel from
coast to coast to just 10 days. It
was a vital system for sending
notes east to west prior to the
birth of the telegraph. Most
notably, it helped tie the new
state of California to the rest of
America.
BALLOON
MAIL
Balloon mail refers to the transport
of mail by an unmanned helium or
hydrogen-filled balloon. Though the
sender is typically unknown, it is an
effective way for those within a
closed off society to send
information or propaganda
materials to those on the outside.
This method of balloon mail was
used by private activists to
distribute leaflets to Warsaw Pact
countries from West Germany in
the mid-1950s and by South
Koreans to North Korea discussing
the health of Kim Jong-il.
Early prototypes of the fax machine have been around
since the 1880’s, but they didn’t reach widespread
commercial success until 1966, when Xerox introduced
the Magnafax Telecopier. The device weighed 46 lbs and
sent digital versions of documents through phone lines via
a series of dial tones. The fax machine allowed people to
send documents across the world in a matter of minutes,
replacing courier mail services and telegrams.

FAX MACHINES

TELEPHONES
Alexander Graham Bell is commonly credited as the
inventor of the telephone, though many individuals
contributed to the devices we use today. The concept of
the telephone dates back to the non-electric string
telephone that has been known for centuries,
comprising two diaphragms connected by a wire. Many
experimented with this concept, but it was Bell who
filed the patent in 1876 for an "apparatus for
transmitting vocal or other sounds telegraphically"
 TELEPHONES

In 1973, Motorola produced

the first cellphone (which
weighed 4.4 lbs!) Today, we’ve
come a long way from those
clunky, oversized devices and
people are able to
communicate with phones
that weigh less than 4 oz and
easily slip into their pocket.
 TEXTING

For the past decade, we’ve been using cell phones for much
more than just talking. In fact, Americans spend
approximately 6 minutes per day talking on the phone, but
more than 26 minutes texting. Originally, we had to type
out each and every letter according to the numerical keypad
on our mobile devices.
EMAIL
 EMAIL

And here the most advanced messaging system …..

EMAIL……
Messages distributed by electronic means from one
computer user to one or more recipients via a
network.

Short for electronic mail, e-mail

or email is information stored on a
computer that is exchanged between two
users over telecommunications. More
plainly, e-mail is a message that may
contain text, files, images, or other
attachments sent through a network to a
specified individual or group of
individuals.
 TYPES

INFORMAL EMAIL WRITING

SEMI FORMAL EMAIL WRITING

FORMAL EMAIL WRITING

 INFORMAL EMAIL WRITING

An email written for any friends, family members or relatives comes under
this category. Use of polite, friendly and casual words along with proper
greetings and closings are some of the rules of the informal emails.
SAMPLE
Suppose you have to write an email to your friend inviting him or her to your
birthday party.
To: XYZ
CC/BCC:
Subject: Invitation to a birthday party
Hi XYZ!
Hope this mail finds you in the best of your time. I am very happy to invite
you to my birthday party on Nov 03 in ABC Hotel from 7:00 pm to 10:00 pm.
The theme of the birthday party is ‘Pirate of the Caribbean”.
It would be great if you come and join us at the party. We will have a great
time and fun together.
See You Soon
LMN
 SEMI FORMAL EMAIL WRITING

An email written for any teammates or colleague is the semi-formal email. One can
use friendly language but have to maintain the limit and the decency. The length,
proper greetings and closing and clarity are some of the rules of the semi-formal
emails.
SAMPLE
Writing a letter to inform your classmates regarding intra-college quiz competition.
To: XYZ
CC/BCC:
Subject: Intra-college Quiz Competition.
Hello Everyone!
This is to inform you guys that an intra-college quiz competition is going to be held
in our college on Nov 25 from 11:30 am in Hall – 01.
Everyone is therefore asked to take part in the competition so that our department
can win.
For further queries, feel free to contact me.
Thanks
LMN
(Class Representative)
 FORMAL EMAIL WRITING
An email written for business communication or professional use comes under
this category.
The email written for any government department, school authority, company or
any officers are the formal emails. Use of polite and formal words, the reason for
writing mail, clarity, proper greeting and closing are some of the rules of the
formal email.
SAMPLE
A mail for resignation.
To: XYZ
CC/BCC:
Subject: Resignation Letter
Dear Sir,
Please accept this mail as a notice that I am leaving my position with this
organization. As per the norm of the company I’ve to give a month notice before
resigning. I hope you will get a good replacement of me within this time period.
I really appreciate the opportunities that I have been given to me to help me
grow. Wish you and the company the best in the future.
Please let me know what to expect as far as my final work schedule and the
employee benefits. Please let me know in case of any assistance for the above.
Kindly look into the matter.
Thanks and Regards
LMN
EMAIL WRITING FORMAT
 SUBJECT OF EMAIL

The Subject area of an email is a short description of the message.

Writing a good email subject means keeping it concise and to the
point to summarize what the email is about. When
the recipient receives your email, he can guess about the body of
email.
• Write the subject line first
• Keep it short
• Place the most important words at the beginning
• Eliminate filler words
• Be clear and specific about the topic of the email
• Keep it simple and focused
• Use logical keywords
 BODY OF EMAIL

The email body is the main part of an email message. The

email's body is distinct from its header, which contains
control information and data about the message .
It contains the brief information of the message.
Files attached to a message are technically part of the email
body.
 CLOSING OF EMAIL

Below are some of the most common professional email

closings.
Best,
Best regards,
Best wishes,
Fond regards,
Kind regards,
Regards,
Sincerely,
Sincerely yours,
 PURPOSE

An email is a digital message sent electronically from one

computer to one or more other computers. Emails are flexible
and can be used for:
• giving instructions,
• serving as documentation,
• providing confirmation,
• communicating rules and procedures
• making recommendations,
• providing a status update,
• making an inquiry.
 EMAIL IS THE MOST PREFERRED
COMMUNICATION MEDIUM

Email is a personal communication tool.

Email is a best source of the transfer of official news and
updates.

About 61% of email users check to send and receive emails on a

daily basis.
With such statistics, this means your business has a better
platform for interacting with your customers.
More than 60% of internet users prefer receiving marketing
information through email.
THANK U