APLLICATION

LETTER

Grade XII Semester 5

Natural Science Studies
Social Science Studies
Linguistics Studies
• An Application Letter is a letter written by someone to apply for a job in a
company or institution.

• Writing an application letter will help you highlight your skills and
achievements and get the hiring.

• An application letter is a kind of formal letter, so we should write/type it in

formal/official style. 

• An application letter is usually sent with our resume or CV (Curriculum

Vitae).

• There are two styles we can use in writing an application letter:

1. Semi Block Style
2. Full Block Style
 Part of an application letter
A. Lay Out
1. Semi Block Style
_________
Heading
_________
_________
_________
Date
_________
_________ Inside Address
_________
_________
Salutation

Opening ______________________________________________
Paragraph ______________________________________________________
Body ________________________________________________
of Middle
The Paragraph______________________________________________
Letter ______________________________________________________
Closing ________________________________________________
Paragraph
______________________________________________
Closing
______________________________________________________
________________________________________________
Signature
Signature
Full Name _________
_________
 2. Full Block Style
________
________ Heading
________
________
Date
________
________
________ Inside Address
________ Salutation
_______________________________________________
_______________________________________________ Opening
_____________________________________ Paragraph
_______________________________________________ Body
_______________________________________________ Middle of
_____________________________________ Paragraph The
Letter
_______________________________________________
_______________________________________________ Closing
_____________________________________ Paragraph
________ Closing
________ Signature
________
Full Name
B. Explanation
1. Heading
It consists of our (the writer) address.
2. Date
The date when we (the writer) write the letter
3. Inside Address
It consists of the name, the tittle, the company, and the address of the
company we are writing to. We should use complete title and address,
don’t abbreviate.
4. Salutation:
Examples:
~ Dear Sir / Dear Madame ~ Dear dr. Kusuma
~ Dear Sir or Madame ~ Dear Ms. Rita
~ Dear Mr. Adam ~ Dear Mrs. Rita Smith
5. Opening Paragraph
In this paragraph, we can specify which job we’re applying for, or if
you are writing to inquire whether a job position is open, ask the
availability of an opening.
6. Middle Paragraph
We use this paragraph to highlight our work experience which most
closely matching the desired job requirements, and give strong reasons
why you are suited to the position.
7. Closing Paragraph
Use this paragraph to ensure the company that you want this job, for
example by asking for an interview appointment time. Make it easy for
the company to contact you by providing your telephone number and
email address.
8. Closing
Examples:
~ Yours truly; Yours very truly
~ Yours sincerely; Sincerely yours, Sincerely
~ Your respectfully
~ Your faithfully
9. Signature
We (the writer) should sign our letter here.
10. Name
Write our (the writer’s) full name here. We may add our tittle before or
after our full name.
C. Look at the following example of an application letter
1.
Elizabeth Johnson
12 Jones Street
Portland, Maine 04101
555-555-5555

January 14, 2018

Mark Smith
Human Resources Manager
Veggies to Go
238 Main Street
Portland, Maine 04101

Dear Mr. Smith,

I was so excited when my former coworker, Jay Lopez, told me about your
opening for an administrative assistant in your Portland offices. A long-time
Veggies to Go customer and an experienced admin, I would love to help the
company achieve its mission of making healthy produce as available as takeout.
 I’ve worked for small companies for my entire career, and I relish the
opportunity to wear many hats and work with the team to succeed. In my latest role
as an administrative assistant at Beauty Corp, I saved my employer thousands of
dollars in temp workers by implementing a self-scheduling system for the customer
service reps that cut down on canceled shifts. I also learned web design, time sheet
coding, and perfected my Excel skills. 
I’ve attached my resume for your consideration and hope to speak with you
soon about your needs for the role.

Best Regards,

(Handwritten
Signature)

Elizabeth
Johnson
2.
Elizabeth Johnson
12 Jones Street
Portland, Maine 04101
555-555-5555

January 14, 2018

Mark Smith
Human Resources Manager
Veggies to Go
238 Main Street
Portland, Maine 04101

Dear Mr. Smith,

I was so excited when my former coworker, Jay Lopez, told me about your opening
for an administrative assistant in your Portland offices. A long-time Veggies to Go
customer and an experienced admin, I would love to help the company achieve its
mission of making healthy produce as available as takeout.
I’ve worked for small companies for my entire career, and I relish the opportunity to
wear many hats and work with the team to succeed. In my latest role as an
administrative assistant at Beauty Corp, I saved my employer thousands of dollars
in temp workers by implementing a self-scheduling system for the customer service
reps that cut down on canceled shifts. I also learned web design, time sheet coding,
and perfected my Excel skills. 

I’ve attached my resume for your consideration and hope to speak with you soon
about your needs for the role

Best Regards,

(Handwritten Signature)

Elizabeth Johnson
Thank You