MODULE 3:

CP Process
(Session 1)

Contingency Planning Training Course

 Module Objectives
Upon completion of this module, the participants
will be able to:
1. Enumerate the preparations needed for CP
2. Develop the contents of a contingency plan
3. Explain the post-activities that must be
undertaken after completing the contingency
plan

Contingency Planning Training Course

 Scope
1. Preparations

2. CP Development (7 workshop sessions)

3. Post-Action

Contingency Planning Training Course

 CP Development:
Workshop Sessions
Workshop Topic Duration
1 Hazard Identification 1 hour
2 Developing Chapter I 1 hour and
30 mins
3 Goal and Objectives 30 mins
4 Cluster Identification 1 hour
5 Cluster Implementation Plan 3 hours
6 Developing Chapters III and IV 2 hours
7 Working Groups 30 mins

Contingency Planning Training Course

Preparations

Contingency Planning Training Course

How do you sell the idea of CP?

Stakeholders You
Contingency Planning Training Course
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 CP Requirements

Maps of the locality

(hazard, risk, administrative, etc.)

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Contingency Planning Training Course

 CP Requirements

Disaggregated data on socio-

economic profile, population composition
and characteristics

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Contingency Planning Training Course

 CP Requirements

Disaggregated data of
resources/assets

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Contingency Planning Training Course

 CP Requirements

Relevant local, national and

international policies/SOPs
on DRRM and CM

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Contingency Planning Training Course

 CP Requirements

Available plans of the LGU or agency/office

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Contingency Planning Training Course

CP Development

Contingency Planning Training Course

 Chapter I:
Background

Contingency Planning Training Course

 Chapter I: Background
Hazard Hazard
Introduction Scenarios
Identification to Plan for

Contingency Planning Training Course

 Chapter I: Background
Hazard Hazard
Introduction Scenarios
Identification to Plan for

• Narrative of the overall socio-

economic, physical, political
and administrative context of
the locality/ agency/ office/
organization

• Use appropriate sources to

expound on the narrative

Contingency Planning Training

Photo credit: Course
Google Images
 Chapter I: Background
Hazard Hazard
Introduction Scenarios
Identification to Plan for

Describes the hazards

that threaten the
locality/ agency/ office/
organization

Contingency Planning Training

Photo credit: Course
Google Images
CP Form 1: Hazard Identification
PROBABILITY IMPACT
AVERAGE

HAZARD P+I RANK

----------
RATE REMARKS RATE REMARKS
2

Module 3:
Contingency Planning CP Process
Training Course
Part 1
 Sample Probability Scale
for Planners
1 2 3 4 5
Most Very Almost
Unlikely Likely
Unlikely Likely Certain
The event The event The event The event The event is
may occur could occur might occur will expected to
only in at some at some probably occur in
exceptional time, but time, and occur in many or
cases probably probably most or most cases
will not will many cases

Contingency Planning Training Course

 Sample Impact Scale
for Planners
1 2 3 4 5
Negligible Minor Moderate Severe Devastating
No casualty  Injured: 1- 5  Injured: 1- 20  Injured: 1- 50  Injured: 50
(dead, injured,  Dead: 0  Dead: 1- 2  Dead: 1- 20  Dead: 21
missing)  Missing: 0  Missing:1- 2  Missing: 1- 20  Missing: 21

No damage to Minor loss Significant loss Major loss to Catastrophic loss

property and/or damage and/or damage property to property
to property to property
(up to Php (Php 500,001- (Php 3-10M) (Php 10M above)
500,000 worth 3M)
of damage)

No delay in Up to one day Up to 1 week Between 1 month More than 1 month

normal delay in delay in delay in delay in operations
functioning operations operations operations

Contingency Planning Training Course

 Workshop 1:
Hazard Identification
See Activity Packet for Instructions

Contingency Planning Training Course

 Chapter I: Background
Hazard Hazard
Introduction Scenarios
Identification to Plan for

Contains details on the specific hazard decided by

the group that requires a Contingency Plan.

Contingency Planning Training Course

CP Form 2: Anatomy of the Hazard
Existing
Root Early Warning Triggering
Mitigating
Causes Signs Factors
Measures

Module 3:
Contingency Planning CP Process
Training Course
Part 1
 Chapter I: Background
Hazard Hazard
Introduction Scenarios
Identification to Plan for

• Scenarios are projected situations that

may result from the occurrence of the
identified hazard.

• In CP, the worst case scenario is used for

the planning.

Contingency Planning Training Course

CP Form 3A: Scenario Generation for Natural Hazard
SITUATIONS BAD WORSE WORST
DESCRIPTION OF THE EVENT
CASUALTY
Death
Injury
Missing
AFFECTED POPULATION:
Local
Foreign
EFFECTS ON:
Housing
Properties
Tourism
Agriculture
Fisheries
Livelihood/Business
Roads
Bridges
Communication
Power
Water
Environment/Ecology
Response Capabilities      

OTHERS:
       
Contingency Planning Training Course
CP Form 3B: Scenario Generation for Human- Induced Hazard
MOST LIKELY BEST
SITUATIONS WORST
(Normal Activities) (with counter-measures)
DESCRIPTION OF THE IMPACT/CONSEQUENCE
CASUALTY
Death
Injury
Missing
AFFECTED POPULATION:
Local
Foreign

EFFECTS ON:
Housing
Properties
Tourism
Agriculture
Fisheries
Livelihood/Business
Roads
Bridges
Communication
Power
Water
Environment/Ecology
Response Capabilities      

EFFECTS ON GOVERNMENT:
Local      
National      

OTHERS:      
       

Contingency Planning Training Course

 CP Form 4A: Affected Population
NO. OF DISPLACED POPULATION
NO. OF
AFFECTED OUTSIDE ASSUMPTIONS
INSIDE EVACUATION TOTAL
POPULATION EVACUATION (why they were
AFFECTED AREA
CHARACTERISTICS
(Region/Prov/Mun/Brgy Family Persons Family Persons Location Family Persons Family Persons affected/  
/Others) displaced/
evacuated)

                       
                       
                       
                       
                       
                       
                       
                       
                       
                       

Contingency Planning Training Course

 CP Form 4B: Breakdown of Affected Population
MALE FEMALE
Pre- Teenage Adult Senior PWDs Others Total Teenage Adult Senior PWDs Pregnant Lactating Others Total
Location of Infant Toddler School Age Infant Toddler Pre-school School Age
school Citizen Citizen
Affected
Population  
0-12 1-3 0-12
4-5 6-12 13-17 18-59 60 above 1-3 yo 4-5 6-12 13-17 18-59 60 above
mos. yo mos.

             

             

             

             

             

             

             

             

             

           

TOTAL

Contingency Planning Training Course

 Workshop 2:
Developing Chapter I
See Activity Packet for Instructions

Contingency Planning Training Course

Questions?

Contingency Planning Training Course