MODULE 1:

Introduction to CP

Contingency Planning Training Course

 Module Objectives
Upon completion of this module, the participants
will be able to:
1. Define CP
2. Explain the importance of CP
3. Discuss the elements of CP
4. Determine the myths and facts about CP
5. Describe the features of CP
6. Explain the criteria for a good Contingency Plan
Contingency Planning Training Course
 Scope
1. Definition of CP
2. Elements of CP
3. CP Myths and facts
4. Features of CP
5. Criteria for a good contingency plan

Contingency Planning Training Course

Definition of CP

Contingency Planning Training Course

 Contingency Plan

Natural Hazard
A scenario- based
plan for a specific: or

Human-Induced
Hazard

Contingency Planning Training Course

 Contingency Plan
address the impacts of the hazard
Aims to:
prevent the emerging threats

arranging well-coordinated responses

By:
enabling efficient management of
resources

Contingency Planning Training Course

 Definition from UNHCR
“A forward planning process, in a state of
uncertainty, in which scenarios and
objectives are agreed, managerial and
technical actions defined, and potential
response systems put in place in order to
prevent or better respond to, an emergency
or critical situation.”

Contingency Planning Training Course

 Definition from UNISDR
“A management process that analyzes
disaster risks and establishes arrangements
in advance to enable timely, effective and
appropriate responses.”

Contingency Planning Training Course

 Definition from RA 10121
“A management process that analyzes
specific potential events in a state of
uncertainty and establishes response
arrangements in advance to enable timely,
effective and appropriate responses to such
events and situations.”

Contingency Planning
Module Training
1: Introduction
Course
 Buzz-Words in CP

Scenario-based

Hazard specific

Worst-case

Arrangement of
mechanisms for response

Contingency Planning Training Course

Background and
Importance of CP

Contingency Planning Training Course

 Background

Management
UNHCR Technical
Issue of UNHCR of IDPs and
Assess Mission Assistance
IDPs Geneva Capability
to RP to RP Building

PGMA as VP/
DSWD Sec
June 2000

Emergency Contingency Regional Executive Publication of

Management Planning Seminars on Workshops for CP Manuals
Training (TOF/CP Disaster OCDRDs for LGUs
Formulation) Preparedness

Evolution of CP
Contingency Planning Training Course
Sendai Framework for DRR

CP is our commitment
to the Sendai
Framework for Disaster
Risk Reduction
(SFDRR) 2015 - 2030

Contingency Planning Training Course

Goal:
Prevent new and reduce existing disaster risk
through the implementation of integrated and
inclusive economic, structural, legal, social,
health, cultural, educational, environmental,
technological, political and institutional measures
that prevent and reduce hazard exposure and
vulnerability to disaster, increase preparedness
for response and recovery, and thus strengthen
resilience

Contingency Planning Training Course

http://slideplayer.com/slide/9676867/

Contingency Planning Training Course

 Sendai Framework for DRR
Priority 4:
Enhancing disaster preparedness for
effective response, and to “Build Back
Better” in recovery, rehabilitation and
reconstruction

Contingency Planning Training Course

 Sendai Framework for DRR
Priority 4, 33 a:
National and Local Governments shall:
“Prepare or review and periodically
update disaster preparedness and
contingency policies, plans and
programmes…”

Contingency Planning Training Course

Republic Act 10121

Contingency Planning Training Course

 Republic Act 10121
Rule 6, Section 4 (3), Implementing Rules
and Regulations (IRR)
“The Provincial, City and Municipal DRRMOs or
BDRRMCs, in coordination with concerned
national agencies and instrumentalities, shall
facilitate and support risk assessments and
contingency planning activities at the local level.”

Contingency Planning
Module Training Course
1: Introduction
NDRRMC- NSC JMC No. 1 s 2016

Contingency Planning Training Course

NDRRMC- NSC JMC No. 1 s 2016

Item 6.1.1 “All DRRMCs at all levels, CMCs at

the local level, and individual government
departments, bureaus, agencies, offices, units,
and instrumentalities, shall formulate contingency
plans for natural and/or human- induced hazards
appropriate to their areas in accordance with the
prescribed Contingency Planning Guidebook.”

Contingency Planning Training Course

 National DRRM Plan
Thematic Area 2:
Disaster Preparedness

Outcome 10: “Developed

and implemented
comprehensive national
and local preparedness
and response policies,
plans, and systems”

Contingency Planning Training Course

Other National Policies
Executive Order No. 82, s 2012
NDRRMC Memorandum No. 04, s 2012
NDRRMC Memorandum No. 23, s 2014
NDRRMC Memorandum No. 43, s 2016
NDRRMC Memorandum No. 44, s 2016
NDRRMC Memorandum No. 22, s 2017
NDRRMC Memorandum No. 50, s 2017

Contingency Planning Training Course

Other National Policies
DBM-NDRRMC-DILG JMC 2013-1
NDRRMC-DILG-DBM-CSC JMC 2014-1
DILG Memo No.: 2014-39
DILG Operation Listo

Contingency Planning Training Course

 World Risk Index Report 2018
3rd in 2011 – 2013
2nd in 2014
3nd in 2015 – 2017
3rd in 2018

Study by: UN University Institute for Environment and Human Security

Reference: http://weltrisikobericht.de/wp-content/uploads/2016/08/WorldRiskReport2016.pdf

Contingency Planning Training Course

 Benefits of CP

Contributes
Helps
to
ensure Helps to
enhancing
availability protect
networking
of lives
and
resources
coordination

Contingency Planning Training Course

Elements of CP

Contingency Planning Training Course

When is the best time to conduct
CP?

2. 3.
1. LATER, when JUST BEFORE 4.
As early as we have more the event to RIGHT AFTER
NOW information? maximise the exact damage
information? is known?

Contingency Planning Training Course

“It is better to plan
when it is not needed,
than not to have
planned when it was
necessary.”
Photo credit: Google Images

Contingency Planning Training Course

Where to apply CP?
 Natural hazards
 Human- induced hazards
 Crises
 Planned events
 Sudden increase of displaced
population
 Sudden shortage of funding
 Epidemic
Photo credit: Google Images

Contingency Planning Training Course

Who shall conduct CP?
Many heads are better than one

Contingency Planning
Module Training Course
1: Introduction
 Who shall conduct CP?

• DRRM/ CM Focal Persons

• Relevant technical experts
National/ • Relevant CSOs and private
Regional sector groups
Level • Private managers and
individuals willing to
commit assistance

Contingency Planning Training Course

 Who shall conduct CP?
• Local DRRM Officers
• Sanggunian members
• Local committees reps
• Local DRRMC/CMC member
agencies reps Local
• Relevant technical experts Level
• National government agencies at
the local level
• CSOs and group sector groups
• Private managers and individuals
willing to commit assistance
Contingency Planning Training Course
 Who shall conduct CP?
• Division/Unit Heads
• Finance Officers
• Planning Officers
Agency / • Logistics Officers
Office • Operation Officers
Level • Human Resource Officers
• Disaster Control Group
members

Contingency Planning Training Course

“There are no problems we
cannot solve together and very
few that we can solve by
ourselves.”
Lyndon B. Johnson Photo credit: Google Images

US President

Contingency Planning Training Course

CP Myths and Facts

Contingency Planning Training Course

 X
MYTH #1:

CP is expensive.

FACT:

CP requires only an
appropriate funding
source.

Contingency Planning Training Course

 X
MYTH #2:

CP is too technical.
External expertise is needed.

FACT:

There are trained local

CP experts and
facilitators.
Contingency Planning Training Course
 X
MYTH #3:
Once the contingency plan
has been formulated, only
little effort is needed.

FACT:

Contingency plan needs

to be reviewed and
updated regularly.
Contingency Planning Training Course
 X
MYTH #4:

CP is not an integral part of

our work.

FACT:

CP should form part of

the regular planning
activities.
Contingency Planning Training Course
 X
MYTH #5:
CP is sensitive, confidential
and threatening. It should at
least be done in secret.

FACT:

CP should be prepared,
developed, and
disseminated to
concerned agencies.
Contingency Planning Training Course
 X
MYTH #6:

CP encourages displacement.

FACT:

CP helps to prevent
displacement.

Contingency Planning Training Course

 X
Myth #7:

CP is product oriented.

FACT:

CP is not a product for

sale.

Contingency Planning Training Course

Features of CP

Contingency Planning Training Course

 Features of CP
CP is gender sensitive.

CP adheres to
international and national
standards and guidelines.

CP optimizes
information technology.

Contingency Planning Training Course

 Features of CP

CP promotes
Public- Private Partnership.

CP is a continuing process.

CP integrates
DRRM mechanisms.

Contingency Planning Training Course

Criteria for a good
Contingency Plan

Contingency Planning Training Course

Criteria for a good Contingency Plan
Goals and objectives must be
Clarity
clear and precise.

CP must allow for the

Flexibility unexpected. Use round numbers
and maintain reserves.

Information must be factual and

Accuracy
accurate.

Contingency Planning Training Course

Criteria for a good Contingency Plan

Consistency Contents must be coherent.

Mechanisms must allow for the

Testability
conduct of tests and exercises.

Contents must allow for

Evaluative evaluation and assessment for
further enhancement.

Contingency Planning
Module Training Course
1: Introduction
 Summary:
Word Association
See Activity Packet for Instructions

Contingency Planning Training Course

Contingency
Planning
Contingency Planning Training Course
Questions?

Contingency Planning Training Course

 Module Objectives
Upon completion of this module, the participants
will be able to:
1. Define CP
2. Explain the importance of CP
3. Discuss the elements of CP
4. Determine the myths and facts about CP
5. Describe the features of CP
6. Explain the criteria for a good Contingency Plan
Contingency Planning Training Course
 Learning Insight:
“The Art of War” by Sun Tzu
“The art of war teaches us
not to rely on the likelihood
of the enemy’s not coming
but on our readiness to
receive him; not on the
chances of him not
attacking but rather on the
fact that we have made our
position steadfast.”

Contingency Planning Training Course