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© 2022 Office of Civil Defense Caraga Regional Office

All rights reserved. Any part of this publication may be used and reproduced, so long as proper
acknowledgement is made.

PUBLIC SERVICE CONTINUITY PLAN

Prepared and Published by:

Office of Civil Defense

Caraga Regional Office
Brgy. Bancasi, Butuan City, 8600
civildefensecaraga@gmail.com
0947 946 8145 / (085) 342-8753 / 816-2672

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 Message of the Regional Director

“History and studies reveal that

Caraga Region is vulnerable to both
natural and human-induced hazards
causing tremendous impacts and
leaving trail of devastations to
population, social, economy,
environment, and other aspects.

The men and women of the Office of Civil Defense (OCD)

Caraga Region work around the clock to attain the agency’s overall
mission of administering comprehensive civil defense and Disaster Risk
Reduction and Management (DRRM) in the region. As such, the
regional office adheres to different national directives which mandate
all government offices, bureaus, services, units and instrumentalities to
develop their own Public Service Continuity Plan (PSCP).

Thus, I am truly honored that OCD Caraga has developed its own
PSCP which primarily ensures the resumption of government services
amidst any disasters, emergencies, and disruptions as well as the
performance of the agency’s Mission Essential Functions (MEFs). With
the completion of the new building of OCD Caraga cum Government
Command and Control Center (GCCC) located at Camp Romualdo
C. Ruby, Brgy. Bancasi, Butuan City, the development of this plan is
appropriate and timely in anticipation to and preparation for internal
and external risks.

It is also our fervent hope that OCD Caraga may inspire national
and regional line agencies and Local Government Units (LGUs) to
develop their respective PSCPs so we can collectively join our efforts in
ensuring continuity of government operations and provision of
government services to the public.

This PSCP of OCD Caraga, I must say, is one of our strong

mechanisms in the continued pursuit of safer, adaptive, and disaster
resilient Caraga Region.

DIR. LIZA R. MAZO

Regional Director
OCD Caraga

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 Executive Summary

The Public Service Continuity Plan (PSCP) of OCD Caraga is an internal holistic
mechanism to maintain internal and external systems covering all aspects of
the organization from functions, operations, and processes. Hence, said plan
spells put the capability of OCD Caraga to continue the delivery of services at
acceptable predefined levels following a disruptive incident.

It was in 2019 when OCD Caraga commenced the development of the plan.
Its finalization was halted in 2020-2021 due to the occurrence of COVID-19
pandemic. The office through its Policy Development and Planning Section
(PDPS) made it sure that the plan will be finalized and approved through series
of workshops during the first semester of 2022.

The plan contains the following:

1) Purpose, Policy Statements, and Scope;

2) Organization of Continuity Core Team and Disaster Control Group;
3) Assumptions;
4) Alternate Transfer Site;
5) Succession Leadership;
6) Risk Assessment;
7) Mission Essential Functions (MEFs);
8) Activation, Criteria, Procedures, and Authority;
9) Delegation of Authority;
10) Continuity Strategies;
11) Impact Analysis;
12) Exercise and Testing; and
13) References

With these, OCD Caraga aspires continuity of performance of essential

functions, resumption of delivery of vital services to public, protection of
essential facilities and resources, guaranty of succession leadership, and
improvement of capabilities through test, training, and exercise program

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Introduction

The recorded history of disaster in the Philippines confirms that the

country is vulnerable to both natural and human-induced hazards. When
emergencies or disasters occur, the Government has the prime duty of
ensuring the continued delivery of basic services to its citizenry. Hence, a DRRM
mechanism known as the Public Service Continuity Plan was developed.

The enactment of Republic Act No. 10121 otherwise known as the

“Philippine Disaster Risk Reduction and Management Act of 2010” provided for
the expanded functions of the Office of Civil Defense (OCD). The agency has
been given the mission of administering a comprehensive national civil
defense (CV) and Disaster Risk Reduction and Management (DRRM) program
that aims to reduce vulnerability and risks to hazards and manage
consequences of disasters. The OCD also serves as the implementing arm of
National Disaster Risk Reduction and Management Council (NDRRMC).

Under the OCD’s approved new Organizational Structure and Staffing

Pattern (OSSP), the functions of the OCD regional offices correspond to the
DRRM four (4) thematic areas: Disaster Prevention and Mitigation, Disaster
Preparedness, Disaster Response, and Disaster Rehabilitation and Recovery.

Furthermore, in reference to Section 9 of RA 10121, this regional officer

adheres to its powers and functions as follows:

• Advise the National Council on matters relating to disaster risk

reduction and management consistent with the policies and scope
as defined in this Act;

• Formulate and implement the NDRRMP and ensure that the physical
framework, social, economic and environmental plans of
communities, cities, municipalities and provinces are consistent with
such plan. The National Council shall approve the NDRRMP;

• Identify, assess and prioritize hazards and risks in consultation with key
stakeholders;

• Develop and ensure the implementation of national standards in

carrying out disaster risk reduction programs including preparedness,
mitigation, prevention, response and rehabilitation works, from data
collection and analysis, planning, implementation, monitoring and
evaluation;

• Review and evaluate the Local Disaster Risk Reduction and

Management Plans (LDRRMPs) to facilitate the integration of disaster

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 risk reduction measures into the local Comprehensive Development
Plan (CDP) and Comprehensive Land-Use Plan (CLUP);

• Ensure that the LGUs, through the Local Disaster Risk Reduction and
Management Offices (LDRRMOs) are properly informed and adhere
to the national standards and programs;

• Formulate standard operating procedures for the deployment of

rapid assessment teams, information sharing among different
government agencies, and coordination before and after disasters
at all levels;

• Establish standard operating procedures on the communication

system among provincial, city, municipal, and barangay disaster risk
reduction and management councils, for purposes of warning and
alerting them and for gathering information on disaster areas before,
during and after disasters;

• Establish Disaster Risk Reduction and Management Training Institutes

in such suitable location as may be deemed appropriate to train
public and private individuals, both local and national, in such
subject as disaster risk reduction and management among others.
The Institute shall consolidate and prepare training materials and
publications of disaster risk reduction and management books and
manuals to assist disaster risk reduction and management workers in
the planning and implementation of this program and projects. The
Institute shall conduct research programs to upgrade knowledge
and skills and document best practices on disaster risk reduction and
management. The Institute is also mandated to conduct periodic
awareness and education programs to accommodate new elective
officials and members of the LDRRMCs;

• Ensure that all disaster risk reduction programs, projects and activities
requiring regional and international support shall be in accordance
with duly established national policies and aligned with international
agreements;

• Ensure that government agencies and LGUs give top priority and take
adequate and appropriate measures in disaster risk reduction and
management;

• Create an enabling environment for substantial and sustainable

participation of CSOs, private groups, volunteers and communities,
and recognize their contributions in the government’s disaster risk
reduction efforts;

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 • Conduct early recovery and post-disaster needs assessment
institutionalizing gender analysis as part of it;

• Establish an operating facility to be known as the National Disaster

Risk Reduction and Management Operations Center (NDRRMOC)
that shall be operated and staffed on a twenty-four (24) hour basis;

• Prepare the criteria and procedure for the enlistment of accredited

community disaster volunteers (ACDVs). It shall include a manual of
operations for the volunteers which shall be developed by the OCD
in consultation with various stakeholders;

• Provide advice and technical assistance and assist in mobilizing

necessary resources to increase the overall capacity of LGUs,
specifically the low income and in high-risk areas;

• Provisions of responsible, efficient and effective services relating to

research, planning, programming, budgeting, project development,
and policy formulation of civil defense and disaster risk and
management/climate change adaptation;

• Formulation, coordination, implementation, monitoring and

evaluation of the National DRRM training and advocacy, plans and
programs;

• Formulation, implementation and monitoring of operational plans

and ensuring operational readiness in terms of information and
communication technology, logistics, interoperability and force
management, and functional management of NDRRMC Operation
Center;

• Provisions of responsible, efficient and effective services relating to

formulation of standards for rehabilitation and recovery programs,
projects and plans;

• Provisions of economical and efficient services relating to human

resource management and development, financial management
and general administration services to support OCD and DRR
operations and functions; and

• Administration of regional civil defense and DRRM program.

Again, this plan was developed to ensure the continuity of operations and
minimal disruption of essential functions during an emergency or disaster in line
with this regional office’s mission and functions. This plan also identifies internal
capacities, recovery requirements and continuity strategies.
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Purpose

This document highlights an internal holistic mechanism to maintain

internal and external systems covering all aspects of the organization from
functions, operations, and processes. Hence, said plan spells put the
capability of OCD Caraga to continue the delivery of services at acceptable
predefined levels following a disruptive incident. OCD Caraga aspires
continuity of performance of essential functions, resumption of delivery of vital
services to public, protection of essential facilities and resources, guaranty of
succession leadership, and improvement of capabilities through test, training,
and exercise program

Policy Statements

OCD Caraga commits to uphold a culture of excellence,

professionalism, integrity, and commitment, comply with legal and applicable
requirements, and ensure continual improvement of its quality management
system to meet the highest level of stakeholder satisfaction in the
administration of the country's comprehensive civil defense and disaster risk
reduction and management program for a safer, adaptive, and resilient
Filipino community.

It is the primary policy of the OCD, as the implementing arm of the

NDRRMC pursuant to RA 10121, to maintain and ensure continuous, effective
and efficient delivery of essential services consistent with its mandate of
administering a comprehensive national civil defense DRRM programs for its
citizenry amidst any disaster or disruptive event that may affect its normal
operations.

It is thus the policy of this regional office ensure organizational resilience

by establishing, implementing, and maintaining appropriate procedures for
managing disruptive incidents with due regard to the welfare of employees
and clients, data confidentiality, prevention of further loss or unavailability of
prioritized activities, and recovery and resumption of mission essential
functions.

Scope

This PSCP shall apply to all OCD Caraga’s personnel holding permanent,
Contract of Service (CoS), and Job Order employment status as well as to all
clients and partner stakeholders in the region.

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Definition of Terms

• Alternate Site – a location where the organization can relocate following a

disaster and/or disruptive event. A back-up or alternate site can be another
data center location operated by the organization or contracted via a
company that specializes in disaster recovery services. In the OCD’s PSCP,
the alternate site is considered as the Emergency Operation Center;

• Assembly Area – identified and known area where personnel should

immediately proceed to in case of a disruptive event or disaster for
purposes of accounting and safety;

• Call Tree – a structured cascade process that enables a list of persons, roles
and/or organization to be contacted as a part of information exchange or
plan invocation procedure;

• Continuity of Operations – the capability to continue essential program

functions and preserve essential facilities, equipment, and records across a
broad range of potential emergencies;

• Continuity of Government – the coordinated effort within each branch of

government to ensure that national essential functions continue to be
implemented;

• Core Working Hours – the period of time wherein personnel are required to
render services at the office;

• Critical Personnel – those who are performing the identified Mission Essential
Function (MEFs);

• Disaster – a serious disruption of the functioning of a community or a society

involving widespread human, material, economic or environmental losses
and impacts, which exceeds the ability of the affected community or
society to cope using its own resources. Disasters are often described as a
result of the combination of exposure to hazard; the conditions of
vulnerability that are present; and insufficient capacity or measures to
reduce or cope with potential negative consequences;

• Disaster Control Group (DCG) – an established organization that is in charge

of ensuring safety and security within its jurisdiction;

• Disruptive Event – also referred to as a disruption, an event that interrupts

normal business, functions, operations, or process, whether anticipated
(e.g., hurricane, political unrest) or unanticipated (e.g., a blackout, terrorist
attack, technology failure or earthquake);
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• Emergency Alert and Warning Messages (EAWM) – message from the
Warning Agencies that is hazard specific, area focused and time bound,
intended to the subscribers of telecommunication companies;

• Evacuation Site – an identified site where OCD personnel proceed after

accounting / headcount from the assembly area, and which also provides
the basic sustainability need such as food, water and temporary shelter;

• Mission Essential Functions (MEFs) – the limited set or organization-level

government functions that must be continued throughout or resumed
rapidly after, a disruption of normal activities;

• Non-Essential Activities – activities of the office or agency which are

incidental to primary mandate under the law and these are also activities
under non-Mission Essential Functions;

• Primary Facility – the facility for the performance of the MEFs and in the
case of OCD Caraga, said facility is the new OCD Caraga building cum
Government Command and Control Center (GCCC);

• Recovery Time Objectives – the period of time following an incident within

which product or service and activities must be resumed and resources
must be recovered;

• Situational Report – a progressive report of a specific hazard, disaster or

incident consisting of current situation, effects of the disaster/incidents, and
the actions taken by national, regional, and local offices/agencies;

• Telecommunications Company (TELCO) – any person, firm, partnership or

corporation, whether government or private, granted with a legislative
franchise by Congress to provide cellular mobile telephone services to the
general public, and issued with a certificate of public convenience and
necessity (CPON) by the National Telecommunications Commission (RA
10639)

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 The Public Service Continuity Core Team of OCD Caraga

After series of consultations and deliberations, the Public Service

Continuity Core Team of OCD Caraga shall be composed of the following:

CONTINUITY CORE TEAM

Dir. Liza R. Mazo
Head of the Agency:
Regional Director
Ms. Lorene S. Catedral
Senior Leader:
Chief, DRRM Division
Mr. Amado M. Posas
Continuity Manager:
Head, AFMS
Continuity Coordination Ms. Diana A. Lim
Team Leader: Head, OS
CONTINUITY PLANNING TEAM / CONTINUITY TECHNICAL WORKING GROUP
Name of Representative Position Section
April Rose Anne Y. Sanchez- CDO III Policy Development and
Elmedulan Planning Section
Marc Gil P. Calang CDO II Capacity Building and Training
Section
Kim C. Durango CDO III Rehabilitation and Recovery
Section
Dave C. Madayag CP II Operations Section
Aizy Lyn P. Joloyohoy AO V Administrative and Financial
Management Section
CONTINUITY COORDINATION TEAM
Fren Elias D. Malinao CoS Policy Development and
Planning Section
Jayvee T. Gustilo CMT 1 Capacity Building and Training
Section
John Lenn A. Uayan CEO III Rehabilitation and Recovery
Section
Ryan Joloyohoy CDO I Operations Section
Marie Lynn B. Tadle CDO II Administrative and Financial
Management Section

Hence, the members Continuity Core Team shall perform the following
functions, roles and responsibilities:

Functions Roles and Responsibilities

Head of the ● Leads in the implementation of plan for the
Agency continuation of essential services during
emergencies/disasters;
● Ensures development of strategic continuity vision
and overarching policy;
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 Functions Roles and Responsibilities
● Approves the final plan developed by the
Continuity Planning Team (CPT) / Continuity
Working Group (CWG);
● Ensures appointment of key continuity personnel;
and
● Approves program budget for adequate facilities,
equipment and training.
Senior Leader ● Reviews and endorses all required continuity plans
and programs developed by the CPT/CWG; and
● Supports the work of the Continuity Manager and
CPT/CWG for the agency including the provision of
the necessary budget and other resources
needed to support the continuity program
Continuity Manager ● Attends all activities related to PSCP.
● Coordinates overall activities of the CPT/CWG;
● Provides an annual summary of the planning
activities to Management Committee; and
● Performs other tasks and functions as may be
needed/directed.
Continuity ● Coordinates the overall activities of the CPT/CWG;
Coordination Team ● Coordinates continuity planning activities with
policies, plans and initiatives related to critical
infrastructures protection in the OCD PSCP;
● Develops a Multi-Year Strategy and Program
Management Plan designed to achieve continuity
projects;
● Ensures and administers a continuity program
budget and submits funding requirements to the
agency head thru technical staff support to the
CPT/CWG;
● Prepares and provides the higher authority
following the chain of command the annual
summary of planning activities and
accomplishments in relation to the OCD PSCP; and
● Serves as advocates for the continuity program.
Continuity Planning ● Facilitates and participates in meetings,
Team (CPT) / workshops, and other relevant activities relative to
Continuity Working the development of the OCD PSCP;
Group (CWG) ● Gathers and consolidates all relevant references;
Members ● Formulates/Updates the PSCP;
● Consolidates comments, inputs and
recommendations gathered during meetings,
workshops and simulation exercises to improve
PSCP;

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Functions Roles and Responsibilities
● Provides overall continuity coordination for the
agency;
● Coordinates and facilitates continuity exercises,
document post-exercises lessons learned and
conduct periodic evaluation of organizational
continuity capabilities;
● Performs other tasks and functions as may be
needed/directed;
● Work Financial Plan which covers the detailed
activities, fundings, timelines, and persons in
charge for completing, testing, evaluating,
packaging, updating and improving the PSCP;
● Finalizes and completes OCD Caraga’s PSCP
officially approved by the Head of the
Agency/Regional Director, OCD; and
● Prepares report on the Proceedings of the
meetings, workshops, and simulation exercises.

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The OCD Disaster Control Group

The OCD Caraga has established a DCG composed of one (1) Service
Team and (1) Support Team in charge of ensuring the safety and security of
each personnel in times of disruptive event or a disaster.

Here, the DCG Chair supervises the emergency management

procedures and the operating teams. Heads and members of above cited
teams were assigned based on their skills/competencies.

The DCG organizational chart is shown as follows:

The DCG Chair shall be responsible in making recommendation to the

Head of Agency for the activation/deactivation of the PSCP and who shall
perform. overall supervision on the Service and Support Teams. Furthermore,
the DCG Chair shall consolidate recommendations of the various Service and
Support Teams and coordinates the activities of the DCG with the established
Continuity Core Team.
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 Meanwhile, the duties and responsibilities of the Service Team and
Support Teams of the DCG are as follows:

Service / Support Teams Duties and Responsibilities

Evacuation Team Directs the evacuation of personnel from the
buildings unto the assembly area and the
evacuation site
Search and Rescue Team Performs search and rescue operations
Fire Suppression Team • Performs immediate and actual firefighting
operations
• Immediately calls up the Bureau of Fire
Protection and assists the latter upon the
arrival and take over
• Conducts a thorough assessment of the
situation and ensures that all fire hazards
have been eliminated, reduced and
controlled
• Conducts salvage operations of the
buildings’ valuable contents
Security Team • Secures the vacated buildings, the
assembly area, evacuation and alternate
sites
• Clears the street and passageways of any
obstructions for ease of personnel/vehicle
movement
• Responds to alarm signals or other
suspicious activities and reports the matter
to authorities
First Aid Team • Assess any casualties and provides
immediate, lifesaving medical care to the
injured personnel
• Arranges for further medical help or other
emergency services and provides a
handover when further medical help
arrives
Safety/Damage Control • Ensures safety of personnel during PSCP
Team activation
• Determines the structural integrity of the
OCD buildings and facilities
• Recommends to the DCG Chair whether it
is safe to return and / use the OCD
buildings or facilities after the disruptive
event/disaster.

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 Service / Support Teams Duties and Responsibilities
• Estimates the costs of damage incurred on
the buildings, facilities and other assets and
recommends appropriate action
Administrative and Finance • Provides support to fund requirements
Team under relevant applicable budgeting,
accounting and auditing rules and
regulations
• Ensures that all OCD RO officials and
personnel are properly accounted, and
their morale and welfare are addressed
• Provides augmentation of the personnel to
Services performing the Mission Essential
Functions
Logistics Team Provides logistical requirements in terms of
supplies, relief and transportation as follows:

• Supply Unit – provides the equipment and

supplies requirements of personnel in the
evacuation area and alternate sites;

• Relief Unit – provides the day-to-day basic

sustainability needs of personnel in the
evacuation area and alternate site
including, but not limited to, food and
water; and

• Transportation Unit – provides transport

Warning and
Communication Team
Computer Emergency
Response Unit
services for the victims or casualties to
hospitals, personnel, equipment and
supplies to the evacuation and alternate
sites, and in such other analogous
situations
• Promptly notifies the concerned agencies
of the disruptive event or disaster and
requests for assistance;
• Sets up necessary facilities to ensure
continuous receipt and transmission of
data and communication; and
• Receives and transmits messages, orders,
advisories and related information among
OCD personnel and stakeholders
• Responds to cybersecurity incidents,
threats and ICT service disruption on site via
remote support

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Service / Support Teams Duties and Responsibilities
• Ensures the provision of Emergency
Communication and IT Support to critical
OCD Service Units

• Ensures that cybersecurity policies and

mechanisms are in place

• Notifies identified cyber security threats to

incidents to the management

• Resolves the root cause of the cyber

security incidents and or mitigate the
impacts associated thereof

• Conducts a thorough assessment of

affected ICT infrastructure

• Ensures all critical information and data are

backed-up and secured

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 Assumptions and Succession Leadership

On Personnel Strength

This regional office has a total of thirty-five (35) personnel consisting of

twenty-one (21) organic/regular employees, four (4) Contract of Service (CoS)
personnel, and ten (10) personnel under Job Order (JO) works status. As to
personnel readiness for the 1st quarter of 2022, OCD Caraga achieved a
79.31% fill-up rate based on the approved OSSP which excludes the non-
organic personnel.

Rank Profile / Target 2022 Remarks

Salary Grade (Annual) Actual %
Director II/ SG26 1 1 100%
CDO V/ SG24 1 1 100%
CDO IV/ SG22 1 1 100%
AO V/ SG18 1 1 100%
CDO III/ SG18 4 3 75%
AO IV/SG 15 1 0 -
One of the CDO II
employees is
CDO II/ SG15 3 3 100%
assigned at OCD
Central Office
CDO I/ SG11 3 2 66%
IO II/ SG15 2 1 50%
CP II/ SG15 1 1 100%
CMT I/ SG11 1 1 100%
PLO I/ SG 11 1 1 100%
AO I/SG 10 3 3 100%
ADAS III/SG 9 1 1 100%
CDAS/ SG8 2 0 -
Admin Aide VI 1 1 100%
CEO II/ SG6 1 1 100%
The person holding
this position is
AA III/ SG3 1 1 100%
presently assigned
at OCD Region V
Total 29 23 79.31%

Meanwhile, the table below shows the specific personnel holding the
filled positions.

Position Name
Regional Director (Director II) Dir. Liza R. Mazo
Civil Defense Officer (CDO) V Ms. Lorene S. Catedral

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 Position
CDO IV
Administrative Officer (AO) V
CDO III
CDO II
Computer Programmer (CP) II
Information Officer II
CDO I
Planning Officer (PO) 1
Computer Maintenance
Technologist (CMT) 1
Communications Equipment
Operator (CEO) II
Administrative Officer I
Administrative Assistant III
Name
Mr. Amado M. Posas
Ms. Aizy Lyn P. Joloyohoy
• Ms. Diana A. Lim
• Ms. April Rose Anne Y. Sanchez
• Mr. Kim C. Durango
• Ms. Marie Lynn B. Tadle
• Mr. Marc Gil P. Calang
Mr. Dave C. Madayag
Mr. Ronald Anthony Briol
• Mr. Ryan E. Joloyohoy
• Ms. Georiss Mae P. Maniago
Ms. Grace D. Villanueva
Mr. Jayvee T. Gustilo
Mr. John Lenn A. Uayan
• Mr. Carlito, Jr. P. Clarete
• Mr. Jenn Eric G. Borday
• Ms. Rosalie L. Carpizo
• Angelic Mae M. Yu

The following personnel are the CoS and JO personnel of OCD Caraga:

Contract of Service Job Order

• Fren Elias D. Malinao (PDP
Section); and
• Sheena Lou O. Abierra (PDP
Section)
• Angelus E. Butao (Driver);
• Michael R. Pagios (Driver);
• Joel Ian S. Jalad (Admin Support);
• Anita S. Diola (Utility);
• Rocky D. Vagallon (Utility);
• Jay Francis V. Albiso (Utility);
• Clementino, Jr. A. Asio; and
• Jay T. Dela Torre (Utility); and
• Marvin C. Bahian Utility

At present, there are six (6) vacant plantilla items in OCD Caraga,
namely: Civil Defense Officer III (1), Civil Defense Officer I (1), Information
Officer II (1), Civil Defense Assistant (2), and AO IV (1).

On Critical Resources, Equipment, and Facilities

Back-up communication for the voice and data (VSAT, Broadband

Global Area Network (BGAN) Satellite Phone, and laptops) are available and
being maintained by the Operations Section. As such, in the event of power

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outage, power and water sources are available and will be provided by the
AFMS. Potable drinking water and other supplies/materials are available.

On Response Equipment

This regional office has a ready fleet of three (3) vehicles for mobility /
transportation needs. Also, fire extinguishers-Dry Chemical Red (Mono
Ammonium Phosphate) are strategically located in identified locations in the
building.

On Assumptions

The OCD Caraga PSCP is drawn up with under five (5) assumptions as
follows:

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On Assembly Area

The assembly area of the OCD personnel, upon evaluation from the
buildings, shall be as follows:
Assembly Area Specific Location
Primary Assembly Area Open area (uncemented) in front of the
building (proposed road)
Alternate Assembly Area Open area at the back of the building
On Evacuation and Alternate Sites

As a general rule, every personnel shall follow the attached final

evacuation plan for safety purposes (see appendices). The regional office also
ensures that maps for evacuation routes are placed in conspicuous areas
inside the building.

With the aforesaid assumptions, OCD Caraga has identified assembly

point area locations as follows:

Assembly point
No. Assumption Evacuation Site Alternate Site
area location
The open area
(uncemented) in Open area at
Old entrance of
1 Earthquake front of the the back of
Bancasi Airport
building the building
(proposed road)
Unaffected Areas
Aviation Old entrance of 402nd IB PA
2 within the
Incident Bancasi Airport AFP Camp
compound
Inside the JUSMAG
Old entrance of Building Warehouse/
3 Typhoon
Bancasi Airport (undamaged Commercial
areas) Facility
OCD Temporary
Work related
designated/ Treatment and
4 Health N/A
funded Isolation Monitoring
Problems
Facility Facility
Other Unaffected Areas DPWH
Commercial
5 Disruptive within the Regional
Facility
Event compound Office-Caraga

The alternate Emergency Operations Center of OCD Caraga personnel

is identified in two different sites, namely: Warm and Cold site which are the
Commercial Facility and the Open Space at the GCCC Grounds accordingly.
The cold site will operate in less than 24 hours only.

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Succession Leadership

In the event that the OCD leadership is affected such that the Regional
Director (RD) is incapacitated, absent, on-leave or her location nor current
status can be ascertained, and upon activation of the Call Tree, the
succession of leadership shall be as follows:

1. the Chief of Disaster Risk Reduction and Management Division

2. the Head of Operations Section
3. the Head of Rehabilitation and Recovery Management Section
4. the Head of Capacity Building and Training Section
5. the Head of Policy Development and Planning Section
6. the Head of the Administration and Financial Management Section
7. the Head of Human Resource Unit
8. the Head of General Services Unit
9. the Head of Procurement Unit
10. the Head of Finance Unit
.

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 RISK ASSESSMENT FOR CONTINUITY OF OPERATIONS

HAZARD AND RISK

RISK ANALYSIS RISK EVALUATION AND CONTROL
IDENTIFICATION
RISK CURRENT CONTROL RISK MITIGATING
THREAT RISK LIKELIHOOD IMPACT EFFECTIVENESS
SCORE MEASURES IN PLACE MEASURES
Assess effectiveness of
current controls:
Risks can be
5 - With controls in place
categorized as Assess likelihood in
which are working and
affecting the terms of FREQUENCY Assess the impact
ASSESS the risk as: controls in place are industry
following: and PROBABILITY as:
Natural, Human- Very High Indicate current control measures in leading practice.
5 - Frequet/Almost 5 - Extreme
Induced, High place 4 - With highly effective Action plan to further reduce or mitigate risks if
1. People Certain 4 - Major
Technological, Moderate (consider both infra and non-infra controls in place, with little current controls are not sufficient
2. Facility 4 - Likely 3 - Moderate
Biological Low interventions) room for improvement.
3. Public 3 - Possible 2 - Minor
Very Low 3 - With fairly effective
4. Process 2 - Unlikely 1 - Incidental
controls in place but needs
5. Supply Chain 1 - Rare
improvement
6. ICT
2 - With Controls in place but
are ineffective
1 - No Controls in Place

Earthquake People: 3 Possible 4 Major 12 Moderate 1.Training and awareness 3 - With fairly 1. Establishment/creation of an
(ground shaking) Employees are among OCD personnel on effective controls in emergency call tree and
affected and earthquake preparedness place but needs communication procedures such as
critical function and response; improvement emergency management software
holders will not 2. Provision of First Aid Kits, for incident recording and reporting
be able to Fire Extinguishers, Radio Com, by using latest mobile technology
report for work etc.; e.g. Incident Control Room or ICR;
3. Uses cloud back-up, data 2. Development/formulation of
banking of some important earthquake evacuation plan
records; incorporating the creation of
4. Generator is disaster control groups;
Facility: Main 4 Likely 3 Moderate 12 Moderate available; 3. Identification of safety routes and
office will be 5. Conduct of building watch safe evacuation site (directional
affected and and risk assessment; signs, assembly point area);
rendered and 4. Conduct of routine building
inaccessible 6. Conduct mitigation watch and earthquake drill among
measures of the identified OCD personnel and response
hazards as a result of the risk agencies to eliminate unsafe or
assessment. near-miss accidents/spots in the
working place;

25
ICT Equipment 3 Possible 4 Major 12 Moderate 5. Provision of first aid kit and
will be emergency equipment and
damaged and medical supplies;
not operational 6. Conduct of family preparedness
training;
7. Consider mapping of employee's
Electricity will be 3 Possible 3 Moderate 9 Low residence for proximity planning;
down which 8. Regular mitigation of identified
imay affect the hazards within the perimeters of the
usage of building;
electricity- 9. Consider installation of industrial
dependent fire suppression system in the main
equipment and server room (oxygen depletion
application gas);
10. Require all personnel to import
or save all important data or files in
the cloud to access data/files
remotely even during disaster;
11. Ensure the functionality of
Generator;
12. Consider risk transfer
arrangements;
13. Provision of personal protective
equipment;
14. Crafting of contingency plan;
and
15. Identification of alternate facility
(alternate EOC) on reciprocal
agreement by forging a
memorandum of understanding as
the need arises

26
Tropical Cyclone People: 4 Likely 3 Moderate 12 Moderate 1. Training and awareness 3 - With fairly 1. Establishment/creation of an
Employees are among OCD personnel on effective controls in emergency call tree and
affected and hydromet preparedness and place but needs communication procedures such as
critical function response; improvement emergency management software
holders will not 2. Lay-out of proper drainage for incident recording and reporting
be able to and downspouts (routine by using latest mobile technology
report for work maintenance); e.g. Incident Control Room or ICR;
3. Routine conduct of 2. Provision of first aid kit,
building/risk assessment; emergency equipment and
4. Portable generator is medical supplies;
available; 3. Consider mapping of employee's
5. Waterproof tarpaulins are residence for proximity planning;
Facility: Main 4 Likely 4 Major 16 High available to protect LED 6. Ensure the functionality of
office will be screen and other ICT Generator;
affected and equipment and 7. Provision of ICT equipment (work
rendered furniture; from home mode);
inaccessible 6. Conduct mitigation 8. Development/formulation of
measures of the identified evacuation plan incorporating the
hazards as a result of the risk creation of disaster control
assessment; and groups;
7. Uses cloud back-up, data 9. Identification of safety routes
banking of some important and safe evacuation site
records. (directional signs, assembly point
area);
7. Provision of personal protective
equipment;
8. Consider risk transfer
arrangements;
and
9.Identification of alternate facility
(alternate EOC) on reciprocal
agreement by
Electricity will be 3 Possible 3 Moderate 9 Low
down which
may affect the
usage of forging a memorandum of
electricity- understanding as the need arises
dependent
equipment and
application

27
Flooding (Heavy 4 Likely 3 Moderate 12 Moderate 1. Training and awareness 3 - With fairly 1. Establishment/creation of an
Rainfall) among OCD personnel on effective controls in emergency call tree and
hydromet preparedness and place but needs communication procedures such as
People:
response; improvement emergency management software
Employees are
2. Lay-out of proper drainage for incident recording and reporting
affected and
and downspouts (routine by using latest mobile technology
critical function
maintenance); e.g. Incident Control Room or
holders will not
3. Routine conduct of ICR;
be able to
building/risk assessment; 2. Provision of first aid kit,
report for work
4. Portable generator is emergency equipment and
available; medical supplies;
5. Waterproof tarpaulins are 3. Consider mapping of employee's
Facility: Not 4 Likely 3 Moderate 12 Moderate available to protect LED residence for proximity planning;
accessible to screen and other ICT 6. Ensure the functionality of
employees due equipment and generator;
to flooded furniture; 7. Provision of ICT equipment (work
surroundings 6. Conduct mitigation from home mode);
Electricity will be 3 Possible 3 Moderate 9 Low measures of the identified 8. Development/formulation of
down which hazards after the conduct of evacuation plan incorporating the
may affect the the risk assessment; and creation of disaster control groups;
usage of 7. Uses cloud back-up, data 9. Identification of safety routes
electricity- banking of some important and safe evacuation site
dependent records. (directional signs, assembly point
equipment and area);
application 7. Provision of personal protective
equipment;
8. Consider risk transfer
arrangements;
9. Crafting of contingency plan;
and
10. Identification of alternate facility
(alternate EOC) on reciprocal
agreement by forging a
memorandum of understanding as
the need arises

28
Fire People: 4 Likely 3 Moderate 12 Moderate 1. Training and awareness 3 - With fairly 1. Conduct of regular fire safety
Employees are among OCD personnel on effective controls in inspection;
affected and fire prevention and place but needs 2. Conduct quarterly Fire Drill in
critical function suppression and first aid improvement collaboration with other response
holders will not management; agencies;
be able to 2. Conduct of fire safety 3. Conduct orientation or training
report for work assessment; on the usage of Fire suppression
3. Provision of fire safety equipment to OCD employees;
equipment with scheduled 4. Employees should be oriented on
inspection regime; fire prevention, mitigation and
4. Uses cloud data back up; suppression;
5. Checked wiring 5. Provision of family preparedness
Facility: Major 4 Likely 4 Major 16 High capacity/loads for ICT training;
and critical equipment and air- 6. Provision of fire emergency safety
areas of the conditioning unit and other kits and equipment;
office will be office electricity dependent 7. Preparation of family food packs;
completely equipment; and 8. Development of Fire Exit
burned Plan/evacuation plan;
9. Consider mapping of employee's
ICT: Failure of IT- 4 Likely 4 Major 16 High residence for proximity planning;
dependent 10. Require all personnel to import
systems and or save all important data or files in
applications Cloud/OneDrive to access
data/files even during disaster;
11. Conduct of routine risk
assessment (electrical and fire
Electrical: Wiring 4 Likely 4 Major 16 High hazard); 12.
capacity will Consider risk transfer arrangements;
overload that and
may cause fire 13. Crafting of contingency
ignition plan
14.Identification of alternate facility
(alternate EOC) on reciprocal
agreement by forging a
memorandum of understanding as
the need arises

29
Terrorism (bomb Process: Office 3 Possible 3 Moderate 9 Low 1. Installed basic CCTV 3 - With fairly 1. Work from home strategies for
scares/bombings) lockdown system; effective controls in employees affected by office
affecting 2. Provision of safety door place but needs lockdown (for security purposes);
operations locking improvement 2. ICT redundancy for possible work
Public: Clients: system from home strategies;
Will not be able 3. Coordinate with response
to access the agencies (security and safety);
office premises 4. Ensure provision of CCTV in the
internal and external premises of
the building;
5. Consider risk transfer
arrangements;
6. Consider hiring security
personnel;
7. 24/7 disaster monitoring of
response agencies;
8. Maintenance regime of security
door locking system in the critical
ICT
rooms;
9. Training on basic terrorism Acts
and early detection and
management; and
10. Crafting of contingency
plan.
11. Identification of alternate facility
(alternate EOC) on reciprocal
agreement by forging a
memorandum of understanding as
the need arises
Security Threat People, Facility, 3 Possible 5 Major 15 Moderate 1. Installed basic CCTV 3 - With fairly 1. Ensure provision of CCTV in the
(e.g. theft) ICT system; and effective controls in internal and external premises of
2. Provision of safety door place but needs the building;
locking system. improvement 2. Consider hiring security
personnel;
3. Crafting of detailed duty Officer
on a daily basis;
4. Consider risk transfer
arrangements; and
5. Maintenance regime of security
door locking system of the building.

30
Cyberattack/ ICT: Failure of 4 Likely 4 Major 16 High 1. Uses cloud back-up, data 2 - With Controls in 1. Formulation of centralized
Data Breach operation of IT- banking of some important place but are file/data saving system;
dependent records; ineffective 2. Internet-based file saving
systems and 2. Identified user of intra- system/install/manage files thru
applications office systems; and server-system;
3. Network firewall installed. 4. ICT redundancy for possible work
from home strategies;
5. Firewall device;
7. Limit users who can login via
mobile app;
8. Change Password every 3-6
ICT: Email 4 Likely 4 Major 16 High months;
Security Data 9. Assign hardware or computer for
Breached date storage;
10. Upload backup on a safe cloud
storage; and
11. Ensure relevant training of IT
ICT, Operations: 3 Possible 4 Major 12 Moderate personnel on data security and
Disaster Data protection.
Loss (SitReps)
Data Loss Process: 3 Possible 5 Extreme 15 Moderate 1 Assignment of dedicated IT 3 - With fairly 1) Establishment of back up and
unavailability personnel to protect and effective controls in reback up system to protect vital
and manage data; and place but needs data.
inaccessibility of 2. Uses cloud back-up, data improvement
data for banking of some important
continuity of records
operations

Food Poisoning & People: 1 Rare 3 Moderate 3 Very Low 1. Conduct of regular office 2 - With Controls in 1. Schedule a quarterly general
Water Employees are cleaning place but are cleaning and pest control regime;
Contamination affected and 2. Water safety inspection ineffective 2. Proper waste disposal
(Rat infestation, critical function management; and
Catering holders will not 3. Provision of emergency contact
Services) be able to numbers of affected personnel and
report for work emergency hotline numbers.
(insert WORK)

Process: 1 Rare 3 Moderate 3 Very Low

31
Extreme Heat People: 4 Likely 4 Major 16 High 1. Installed air-conditioning 4 - With highly 1. Consider setting-up first-aid room
Employees are units inside the office effective controls in and procurement of emergency
affected and premises. place, with little room medical kit and medicines.
critical function for improvement.
holders will not
be able to
report for work

Work Related People: 5 Frequent or 5 Extreme 25 Very High 1. Medical Checkup; 3 - With fairly 1. Provision of Health Insurance;
Health Problems Employees are Almost and effective controls in 2. Manageable Working Hours;
affected and Certain 2. Fitness Program place but needs 3. Regular/Weekly Mental &
critical function improvement Physical Fitness Program;
holders will not 4. Orientation/Adherence to
be able to occupational safety and health
report for work protocol for work-related health
problems; and
5. Magna Carta for DRRM
Practitioners.

Process: 3 Possible 3 Moderate 9 Low 1, Work 3 - With fairly 1. Formulation of centralized

delegation effective controls in file/data saving system
2. Work-from-home duty place but needs 2. Internet-based file saving
schedule improvement system/install/manage files thru
server-system
4. ICT redundancy for possible work
from home strategies

Power ICT: Failure of 3 Possible 2 Minor 6 Low 1. Manual tracking of 4 - With highly 1. Procure standard Uninterruptible
failure/outage interconnectivity documents; effective controls in Power Supply (UPS)
of computers 2. Utilized logbook for manual place, with little room
records of documents; and for improvement.
3. Backup generator set.

32
 People: 3 Possible 3 Moderate 9 Low Developed internet-based 4 - With highly 1. Formulation of centralized
Employees are records system with only two effective controls in file/data saving system
affected and users trained to access the place, with little room 2. Internet-based file saving
critical function Document Tracking System. for improvement. system/install/manage files thru
holders will not server-system
be able to 4. ICT redundancy for possible work
access the from home strategies
system

Malfunction or ICT: Document 3 Possible 4 Major 12 Moderate 1. Backup of Database every 4 - With highly Preventive Maintenance of
failure of system Tracking System month; and effective controls in Computer Server Quarterly
unit will be rendered 2. Manual tracking of place, with little room Record documents on a logbook
inaccessible documents. for improvement.

People: 3 Possible 4 Major 12 Moderate 1. System unit repair. 3 - With fairly 1. Procurement of parts for the
Employees are effective controls in repair of system unit
affected and place but needs
critical function improvement
holders will not
be able to
access the
system

Improper People: 3 Possible 5 Extreme 15 Moderate 1. Manual and digital 4 - With highly Proper training in Document
handling of Database tracking of documents effective controls in Tracking System
sensitive data Manager may developed by OCD Caraga place, with little room
have a hard for improvement.
time tracing
important
document
People: 3 Possible 5 Extreme 15 Moderate 1. Only two users can access 4 - With highly Audit Log function on the System
Database the Document Tracking effective controls in
Unauthorized Manager may System. place, with little room
access (IT have a hard for improvement.
systems) time tracing
important

33
 documents
accessed

Aviation Incidents People: 4 Likely 4 Major 16 High 1. Training and awareness 4 - With highly 1. Establishment/creation of an
Employees are among OCD personnel on effective controls in emergency call tree and
affected and emergency evacuation; place, with little room communication procedures such as
critical function 2. Provision of First Aid Kit, Fire for improvement. emergency management software
holders will not Extinguishers, Radio Com, for incident recording and reporting
be able to etc.; by using latest mobile technology
report for work 3. Uses cloud back-up, data e.g. Incident Control Room or ICR;
banking of some important 2. Development/formulation of fire
records; evacuation plan incorporating the
4. Generator is creation of disaster control
available; groups;
5. Conduct of building watch 3. Identification of safety routes and
and risk safe evacuation site (directional
assessment; signs, assembly point area);
6. Conduct mitigation 4. Conduct of routine building
measures of the identified watch and evacuation drill among
hazards as a result of the risk OCD personnel and response
assessment agencies
5. Provision of first aid kit and
emergency equipment and
medical supplies
6. Consider mapping of employee's
residence for proximity planning;
7. Consider installation of industrial
fire suppression system in the main
server room (oxygen depletion gas)
as needed
8. Require all personnel to import or
save all important data or files in
the cloud to access data/files
remotely even during disaster
9. Ensure the functionality of
Generator
10. Consider risk transfer
arrangements
11. Provision of personal protective
equipment
12. Crafting of contingency plan

34
 13 Identification of alternate facility
(alternate EOC) on reciprocal
agreement by forging a
memorandum of understanding as
the need arises
Facility: Major 4 Likely 4 Major 16 High
and critical
areas of the
office will be
completely
burned
ICT: Failure of IT- 3 Possible 4 Major 12 Moderate
dependent
systems and
applications
Electricity: 3 Possible 4 Major 12 Moderate
Damaged
cables will
directly hamper
the functions of
the electric-
dependent
equipment

35
36
 Mission Essential Functions (MEFs)

The Mission Essential Functions (MEFs) of this regional officer are primarily
based on its thirty (3) internal processes that are identified under the ongoing
implementation of OCD Caraga’s Total Quality Management System (TQMS).
Out from the 30 internal processes, nine (9) are identified as MEFs, six (6) as
Mission Non-Essential, eight (8) as Non-Mission Essential, and seven (7) as Non-
Mission Non-Essential. These functions are as follows:

No. Functions
1 Assessment of LDRRM Offices
Review of Local DRRM Plans and Issuance of Appropriate Review
2
Certifications (Scheduled Reviews and Walk-in Clients)
3 Assessment of Regional Gawad KALASAG Entries
4 Provision of Civil Defense and DRRM Training Courses
5 Provision of Technical Assistance to Discuss Subjects on DRRM
6 Conduct of Pre-Disaster Risk Assessment (PDRA) Meeting
7 24/7 Operations Report Development
8 Conduct of Rapid Damage Assessment and Needs Analysis (RDANA)
9 Provision of Secretariat to the RDRRMC Members
10 Dissemination of Alert Warnings, Weather Bulletins, and Advisories
11 Provision of Financial Assistance to the Victims of Disaster
Conduct of Post Disaster Needs Assessment/Post Conflict Needs
12
Assessment (PDNA/PCNA)
13 Processing of NDRRMF Request by LGUs/NGAs Outside PDNA or RRP
Conduct of Regional Project Monitoring and Evaluation for National
14
DRRM Funded Projects
Provision of Food/Non-Food Items and other Logistical Needs to
15
stakeholders
Processing of Application for Day-Offs or Compensatory Time-Offs
16
(CTO)
Processing of Application for Leave of Absence (for Applications
17
within RDs Authority)
18 Processing of Procurement Activities
19 Processing of Request for Cash Advance
20 Processing of Fidelity Bond of Accountable Officer/s
21 Filing and Payments to BIR
22 Requisition and Issuance of Supplies
Inspection, Acceptance, and Issuance of
23 Equipment/Supplies/Goods and Corresponding Accountability
Documents
Processing of Liquidation Documents and Issuance of Check as
24
Payment for Supplies
25 Disposal of Unserviceable Equipment/Vehicle

37
 No. Functions
Repair and Maintenance of Equipment (Office/ICT), Vehicles and
26
Facilities
27 Reproduction and Distribution of IEC Materials to Stakeholders
28 Records Management (Incoming and Outgoing Correspondences)
Inventory of Property Plant and Equipment (PPE) of Serviceable and
29
Unserviceable Equipment
Conduct of Regional HRMPSB - Human Resource Merit, Promotion and
30 Selection Board Assessment, Interview and Deliberation of Applicants
for vacant positions.

On Activation Criteria, Procedures, and Authority

The following are triggers in the activation of OCD Caraga Regional

Office PSCP:

• Damage or inaccessibility of the primary facility (RDRRMOC);

• Disruption of Mission Essential Functions (MEFs) relevant to
preparedness and response to disaster and other critical functions
based on identified recovery time objective;
• Absence of Head of Agency and/or critical function holder;
• Result of damage assessment of the regional office

On Timeline of Activation

38
 The diagram shows the incident or disaster event timeline. The X-axis
shows the level of impact in terms of disruption to processes (i.e., from normal
level of operations to downtime) while the Y-axis reflects the time or period of
disruption.

The progression along the incident or disaster timeline illustrates how an

event requires specific incident management measures. The timeline also
shows how continuity activation differs from the immediate life-saving
measures required for emergency events. Upon the impact of any event (e.g.,
fire occurrence in the building, earthquake event affecting the facility),
assessment occurs to determine the gravity of the situation. As life safety is a
priority, emergency procedures or protocols are normally activated first as part
of the organization’s effort to respond to life-saving needs. Once emergency
response measures have been implemented and once the emergency
response team (ERT) or the Disaster Control Group (DCG) have accounted for
the safety status of employees and guests within the office or facility, incident
management starts where impact on facility and vital processes are assessed
through damage assessment.

Upon determination of the extent of impact and once the DCG has
determined that vital processes have been affected or when the facility has
been deemed inaccessible (therefore affecting the delivery of services), then
a declaration of a continuity event is done by the Head of Agency/Regional
Director. Upon declaration of the continuity event, the regional office
activates the Public Service Continuity Plan (PSCP).

If critical IT applications and systems have been affected, then the

regional office will need to activate its IT-disaster recovery (IT-DR) plan). The
start of the activation of the PSCP or IT-DR also reflects the period during which
mission essential functions (MEFs) are restored based on the agreed recovery
time objective (RTO). Further progression along the incident or disaster timeline
illustrates the regional office’s measures to move toward recovery of identified
mission essential functions according to the level of prioritization (e.g., Tier 1
MEF, Tier 2 MEF, Tier 3 MEF) until complete restoration of operations have been
achieved. Once operations have been stabilized, the Regional Director, upon
the recommendation of the DCG, can already declare the reconstitution of
operations or the deactivation of the PSCP and resumption of normal
operations. A post-incident evaluation is done to ensure that measures are
assessed for continual improvement.

39
 As such, the table below shows the notification procedures:

Individual to be Notified: To be Notified By:

Regional Director Head, Operations Section

Chief, DRRMD Head, Operations Section

Section Heads Head, DRRMD

Unit Heads and Staff Section/Units Heads

On the other hand, the triggers for activation for the following identified
hazard that may cause disruption of the regional office’s essential functions:

Hazard Triggers for Activation

Typhoon Super Typhoon with maximum wind speed

exceeding 185 kph or more than 100 knots

Earthquake (ground shaking) 7.2 Magnitude

Intensity IV and above

Flooding Continuous heavy rainfall

Agusan River water level is at critical level

Fire Upon the onset of the incident

Terrorism (Bomb Upon the declaration of the EOD

scares/bombings)

Security Threat (e.g theft) Incidence of thefts, threats

Cyberattack/Data Breached Upon exposure of confidential information

Data Loss Major data are unretrievable

Food Poisoning and Water Majority of the personnel are affected (at
Contamination least 50%)

Power Failure/Outage at least 3 days power interruption

Extreme Heat Continuous extreme heat is felt for at least 1

week
Upon the advisory of PAGASA

Work Related Health Absence of personnel holding vital

Problems functions (at least 1 week)

Malfunction or failure of Non-operational/non-functional ICT

40
 Hazard Triggers for Activation

system unit equipment

Aviation Incidence Upon the onset of aviation related

incidence

On the Delegation of Authority (Line of Succession)

The alternate personnel are pre-identified in the event that the

designated responsible personnel are unavailable or incapacitated to perform
the MEFs, as follows:

Designated
Mission Essential Functions Alternate
Responsible Alternate 1 Alternate 2
(MEF) 3
Personnel
Conduct of Pre-Disaster Risk
Diana A. Lim - D. R. R.
Assessment (PDRA)
OS Madayag Joloyohoy Alingasa
Meeting
24/7 Operations Report Diana A. Lim - D. R. R.
Development OS Madayag Joloyohoy Alingasa
Conduct of Rapid Damage
Diana A. Lim - D. R. R.
Assessment and Needs
OS Madayag Joloyohoy Alingasa
Analysis (RDANA)
Dissemination of Alert
Diana A. Lim - D. R. R.
Warnings, Weather
OS Madayag Joloyohoy Alingasa
Bulletins, and Advisories
Provision of Financial Kim C.
Assistance to the Victims of Durango - J. Uayan M. Tadle R. Carpizo
Disaster RRMS
Conduct of Post Disaster
Kim C.
Needs Assessment/Post D.
Durango - J. Uayan A. Posas
Conflict Needs Assessment Madayag
RRMS
(PDNA/PCNA)
Processing of NDRRMF Kim C.
Request by LGUs/NGAs Durango - J. Uayan
Outside PDNA or RRP RRMS
Conduct of Regional
Kim C.
Project Monitoring and
Durango - J. Uayan
Evaluation for National
RRMS
DRRM Funded Projects
April Rose
Provision of Secretariat to Anne S. G.
F. Malinao S. Abiera
the RDRRMC Members Elmedulan Villanueva
PDPS

41
 Designated
Mission Essential Functions Alternate
Responsible Alternate 1 Alternate 2
(MEF) 3
Personnel
April Rose
Assessment of LDRRM Anne S. G.
F. Malinao S. Abiera
Offices Elmedulan Villanueva
PDPS
Review of Local DRRM
Plans and Issuance of April Rose
Appropriate Review Anne S. G.
F. Malinao S. Abiera
Certifications (Scheduled Elmedulan Villanueva
Reviews and Walk-in PDPS
Clients)
April Rose
Assessment of Regional Anne S.
R. Briol F. Malinao S. Abiera
Gawad KALASAG Entries Elmedulan
PDPS
Marc Gil P.
Provision of Civil Defense G.
Calang - J. Gustilo R. Briol
and DRRM Training Courses Maniago
CBTS
Provision of Technical Marc Gil P.
G.
Assistance to Discuss Calang - J. Gustilo R. Briol
Maniago
Subjects on DRRM CBTS
15. Provision of Food/Non-
Food Items and other Diana A. Lim - D. R. R.
Logistical Needs to OS Madayag Joloyohoy Alingasa
stakeholders
16. Processing of
Georiss Mae
Application for Day-Offs or
P. Maniago -
Compensatory Time-Offs
AFMS HRM
(CTO)
17. Processing of
Georiss Mae
Application for Leave of
P. Maniago -
Absence (for Applications
AFMS HRM
within RDs Authority)
Aizy Lyn P.
18. Processing of
Joloyohoy - J. Borday C. Clarete
Procurement Activities
AFMS PU
Marie Lynn B.
19. Processing of Request G.
Tadle - AFMS R. Carpizo
for Cash Advance Villanueva
FMU
20. Processing of Fidelity Marie Lynn B.
G.
Bond of Accountable Tadle - AFMS R. Carpizo
Villanueva
Officer/s FMU

42
 Designated
Mission Essential Functions Alternate
Responsible Alternate 1 Alternate 2
(MEF) 3
Personnel
Marie Lynn B.
21. Filing and Payments to G.
Tadle - AFMS R. Carpizo
BIR Villanueva
FMU
Dave C.
22. Requisition and
Madayag - C. Clarete
Issuance of Supplies
AFMS GASU
23. Inspection,
Acceptance, and Issuance
Dave C.
of
Madayag - M. Yu C. Clarete
Equipment/Supplies/Goods
AFMS GASU
and Corresponding
Accountability Documents
24. Processing of
Marie Lynn B.
Liquidation Documents G.
Tadle - AFMS R. Carpizo
and Issuance of Check as Villanueva
FMU
Payment for Supplies
25. Disposal of Dave C.
Unserviceable Madayag - C. Clarete
Equipment/Vehicle AFMS GASU
26. Repair and
Dave C.
Maintenance of Equipment
Madayag - C. Clarete
(Office/ICT), Vehicles and
AFMS GASU
Facilities
27. Reproduction and Ronald
Distribution of IEC Materials Anthony P. J. Gustilo
to Stakeholders Briol - IO
28. Records Management Jayvee T.
(Incoming and Outgoing Gustilo - M. Yu
Correspondences) AFMS RMU
29. Inventory of Property
Dave C.
Plant and Equipment (PPE) R.
Madayag - C. Clarete
of Serviceable and Joloyohoy
AFMS GASU
Unserviceable Equipment
30. Conduct of Regional
HRMPSB - Human Resource
Merit, Promotion and Georiss Mae
A.
Selection Board P. Maniago - M. Calang
Joloyohoy
Assessment, Interview and AFMS HRM
Deliberation of Applicants
for vacant positions.

43
 Mission Essential Functions

Essential or Non-
Organizational Function(s) Functional Requirement(s) Mission or Non-Mission Function Category
Essential
Identify Essential versus Non-
Identify important functions the organization Identify Mission versus Non- Overall Category of
Identify the requirements to perform each function. essential criteria (during a
performs. mission criteria. Organizational Function
disruption).
OCD Personnel, Internet Connectivity,
Conduct of Pre-Disaster Risk
Desktop/Laptop, Communication Mission Essential Q1
Assessment (PDRA) Meeting
Equipment (Cellular), Office Supplies
OCD Personnel, Internet Connectivity,
24/7 Operations Report Development Desktop/Laptop, Communication Mission Essential Q1
Equipment (Cellular), Office Supplies
Conduct of Rapid Damage OCD Personnel, Internet Connectivity,
Desktop/Laptop, Communication
Assessment and Needs Analysis Mission Essential Q1
Equipment (Cellular), Office Supplies,
(RDANA)
PPEs, Fund Support
OCD Personnel, Internet Connectivity,
Dissemination of Alert Warnings,
Desktop/Laptop, Communication Mission Essential Q1
Weather Bulletins, and Advisories
Equipment (Cellular), Office Supplies
Provision of Financial Assistance to Personnel, Office Supplies, ICT and
Mission Essential Q1
the Victims of Disaster Vehicle Equipment, Fund Support
Conduct of Post Disaster Needs
ICT Equipment, Office Supplies, Technical
Assessment/Post Conflict Needs Mission Essential Q1
Personnel, Available Guidelines
Assessment (PDNA/PCNA)
Processing of NDRRMF Request by ICT Equipment, Office Supplies, Technical
Mission Essential Q1
LGUs/NGAs Outside PDNA or RRP Personnel

44
Conduct of Regional Project OCD Personnel, Internet Connectivity,
Desktop/Laptop, Communication
Monitoring and Evaluation for Mission Essential Q1
Equipment (Cellular), Office Supplies,
National DRRM Funded Projects
Vehicle, Fund Support
Provision of Food/Non-Food Items OCD Personnel, Internet Connectivity,
Desktop/Laptop, Communication
and other Logistical Needs to Mission Essential Q1
Equipment (Cellular), Office Supplies,
stakeholders
Vehicle
Provision of Secretariat to the Human Resource, ICT Equipment &
Mission Non-Essential Q2
RDRRMC Members Stable Internet Connectivity

Human Resource, ICT Equipment &

Assessment of LDRRM Offices Mission Non-Essential Q2
Stable Internet Connectivity
Review of Local DRRM Plans and
Issuance of Appropriate Review Human Resource, ICT Equipment &
Mission Non-Essential Q2
Certifications (Scheduled Reviews Stable Internet Connectivity
and Walk-in Clients)
Assessment of Regional Gawad Human Resource, ICT Equipment &
Mission Non-Essential Q2
KALASAG Entries Stable Internet Connectivity

Provision of Civil Defense and DRRM Zoom account, Mobile Phone, Prepaid
Cards, Participants' directory, Training Mission Non-Essential Q2
Training Courses
IMS, Support from the LDRRMOs
Provision of Technical Assistance to
ICT Equipment, Human Resource, Vehicle Mission Non-Essential Q2
Discuss Subjects on DRRM

Records Management (Incoming PC/Laptop, Internet Connection,

Non-Mission Essential Q3
and Outgoing Correspondences) Logbook, Human Resource

45
Repair and Maintenance of OCD Personnel, Inventory of Supplies and
Equipment, Computers, Communication,
Equipment (Office/ICT), Vehicles and Non-Mission Essential Q3
Equipment, Office Supplies, Disposal
Facilities
Committee
OCD Personnel, Internet Connectivity,
Processing of Procurement Activities Desktop/Laptop, Communication Non-Mission Essential Q3
Equipment (Cellular), Office Supplies

Processing of Request for Cash Personnel, Office Supplies,

Desktop/Laptop, COA Circular No. 97- Non-Mission Essential Q3
Advance
002 and COA Circular No. 2006-005
Processing of Liquidation Documents OCD Personnel, Internet Connectivity,
and Issuance of Check as Payment Desktop/Laptop, Communication Non-Mission Essential Q3
for Supplies Equipment (Cellular), Office Supplies
OCD Personnel, Internet Connectivity,
Desktop/Laptop, Communication
Filing and Payments to BIR Non-Mission Essential Q3
Equipment (Cellular), Office Supplies,
Vehicle
OCD Personnel, Inventory of Supplies and
Requisition and Issuance of Supplies Equipment, Computers, Communication Non-Mission Essential Q3
Equipment, Office Supplies
Inspection, Acceptance, and
Issuance of OCD Personnel, Inventory of Supplies and
Equipment/Supplies/Goods and Equipment, Computers, Communication Non-Mission Essential Q3
Corresponding Accountability Equipment, Office Supplies
Documents
Processing of Application for Leave
OCD Personnel, Desktop/Laptop, Office
of Absence (for Applications within Non-Mission Non-Essential Q4
Supplies, Available CSC guidelines
RDs Authority)

46
 OCD Personnel, Inventory of Supplies and
Disposal of Unserviceable Equipment, Computers, Communication
Non-Mission Non-Essential Q4
Equipment/Vehicle Equipment, Office Supplies, Disposal
Committee
OCD Personnel, Desktop/Laptop, Office
Processing of Application for Day-
Supplies
Offs or Compensatory Time-Offs Non-Mission Non-Essential Q4
OSSR Form, Available CSC guidelines and
(CTO)
Office Protocol
Reproduction and Distribution of IEC Human Resource, ICT Equipment &
Non-Mission Non-Essential Q4
Materials to Stakeholders Stable Internet Connectivity
OCD Personnel, Internet Connectivity,
Processing of Fidelity Bond of
Desktop/Laptop, Communication Non-Mission Non-Essential Q4
Accountable Officer/s
Equipment (Cellular), Office Supplies
Inventory of Property Plant and OCD Personnel, Inventory of Supplies and
Equipment (PPE) of Serviceable and Equipment, Computers, Communication Non-Mission Non-Essential Q4
Unserviceable Equipment Equipment, Office Supplies
Conduct of Regional HRMPSB -
OCD Personnel, Internet Connectivity,
Human Resource Merit, Promotion
Desktop/Laptop, Communication
and Selection Board Assessment, Non-Mission Non-Essential Q4
Equipment (Cellular), Office Supplies,
Interview and Deliberation of
Vehicle, Fund Support
Applicants for vacant positions.

● Mission-Essential (Quadrant 1) – Important functions or activities which the office or organization needs to conduct as: 1) part of their core mandate;
and, 2) classified vital during emergencies (e.g., emergency management services, operation services).
● Non-mission Essential (Quadrant 3) – These are called Essential Supporting Activities. These are functions or activities that are not major activities (i.e.,
related to the core mandate of the organization) but are considered as crucial to support the performance of mission essential functions (e.g., IT
support, procurement and disbursement of fund for emergency management services).

47
● Mission Non-Essential (Quadrant 2) – These are core activities of the office or organization but can be deferred temporarily during an emergency (e.g.,
conduct of training, research).
● Non-Mission Non-Essential (Quadrant 4) – These are supporting activities that can be deferred temporarily during an emergency (e.g., processing of
leave forms, hiring)

48
 FUNCTION CATEGORIZATION TABLE

ESSENTIAL NON-ESSENTIAL

Conduct of Pre-Disaster Risk Assessment (PDRA) Meeting Assessment of LDRRM Offices

24/7 Operations Report Development Review of Local DRRM Plans and Issuance of Appropriate Review
Certifications (Scheduled Reviews and Walk-in Clients)

Conduct of Rapid Damage Assessment and Needs Analysis (RDANA) Assessment of Regional Gawad KALASAG Entries
MISSION
Dissemination of Alert Warnings, Weather Bulletins, and Advisories Provision of Civil Defense and DRRM Training Courses

Provision of Financial Assistance to the Victims of Disaster Provision of Secretariat to the RDRRMC Members

Conduct of Post Disaster Needs Assessment/Post Conflict Needs Provision of Technical Assistance to Discuss Subjects on DRRM
Assessment (PDNA/PCNA)

Processing of NDRRMF Request by LGUs/NGAs Outside PDNA or RRP

Conduct of Regional Project Monitoring and Evaluation for National

DRRM Funded Projects

Provision of Food/Non-Food Items and other Logistical Needs to

stakeholders

49
 Processing of Procurement Activities Inventory of Property Plant and Equipment (PPE) of Serviceable and
Unserviceable Equipment

Processing of Request for Cash Advance Processing of Application for Day-Offs or Compensatory Time-Offs (CTO)

Filing and Payments to BIR Processing of Application for Leave of Absence (for Applications within
RDs Authority)

Requisition and Issuance of Supplies Processing of Fidelity Bond of Accountable Officer/s

NON- Inspection, Acceptance, and Issuance of Equipment/Supplies/Goods Disposal of Unserviceable Equipment/Vehicle
MISSION and Corresponding Accountability Documents

Processing of Liquidation Documents and Issuance of Check as Reproduction and Distribution of IEC Materials to Stakeholders
Payment for Supplies

Repair and Maintenance of Equipment (Office/ICT), Vehicles and Conduct of Regional HRMPSB - Human Resource Merit, Promotion and
Facilities Selection Board Assessment, Interview and Deliberation of Applicants
for vacant positions.

Records Management (Incoming and Outgoing Correspondences)

50
51

MISSION ESSENTIAL FUNCTION
Conduct of Pre-Disaster Risk
Assessment (PDRA) Meeting
VITAL RECORDS
Essential documents utilized
by the office/agency relative
to critical processes.
Ensure PDRA results (scientific
and community-based) are
properly developed and
disseminated to all
concerned particularly to
communities
CONTINUITY STRATEGIES
CONTINUITY STRATEGIES
COMMUNICATION &
PEOPLE FACILITIES / EQUIPMENT
TECHNOLOGY
Personnel, stakeholders that has a
Place, amenity or structural services and Equipment and programs that are
great role for ensuring operations of
necessary items, gears, apparatus where used to process and communicate
the office/agency’s essential
services or support to services are provided. information.
functions.
Maintain a database of safe alternate sites
• Address the operability and
or temporary workspaces that can be
interoperability of communication
temporarily occupied and where PDRA
systems, including equipment with
meetings will be held
voice and/or text capability (i.e.:
mobile telephones, satellite phones,
• Maintain a database of safe alternate sites
pagers, non-secure telephones, two-
or temporary workspaces that can be
way radios, internet, and facsimile);
temporarily occupied while the original
building is being rebuilt or currently
• Establish connections and
inaccessible;
arrangement for backup power, IT,
Strengthened coordination and and communications and remote
• Forge Memorandum of
partnership with RDRRMC members working stations;
Agreement/Understanding (MOA/U) with
to ensure full participation and
identified partner stakeholders for pre-
commitment during PDRA meetings • Maintain a directory for
identified alternate sites/temporary
coordination such as alternate radio
workspaces;
frequency, satellite phone and
mobile number;
• Identify a continuity facility capable of
supporting essential operations, positions,
• Ensure availability of subscription for
and personnel;
ICT equipment such as VSAT/Satellite
Phone;
• Install and maintain alternate power supply
and back-up mechanisms for service utilities
• Provide ICT Protocols, Guidelines
(e.g. water, gas, etc.) in the primary and
and Plans such as Network
alternate sites/temporary workspaces;
52
 architecture and Emergency
• Identify moving/recovering strategies for Communication Plan;
MEF at the alternate sites/temporary
workspaces including the pre-positioning of
supplies (where possible), mirroring computer
systems and databases at the alternate
facility, or putting service level agreements in
place with key vendors;

• Define systems and equipment, map and

address the method of
transferring/replicating these systems into the
identified alternate sites/temporary
workspaces.

• Maintenance of facilities, buildings, and

equipment shall be considered in this section
such as infrastructure audit

• Provision of insurance coverage of building

and facilities
• Duplication and storage of • Identify safe alternate • Address the operability and
back-up of e-copy sites/temporary workspaces to ensure • Maintain a database of safe alternate sites interoperability of communication
documents in the primary safety of personnel; or temporary workspaces that can be systems, including equipment with
and alternate sites/temporary temporarily occupied while the original voice and/or text capability (i.e.:
workspaces such as • Provide or extend employee building is being rebuilt or currently mobile telephones, satellite phones,
subscription to cloud storage, assistance benefits and insurance as inaccessible; pagers, non secure telephones, two-
google drive, among others; part of the moral and welfare of way radios, internet, and facsimile);
personnel; • Forge Memorandum of
24/7 Operations Report
• Forge MOA/U with Agreement/Understanding (MOA/U) with • Establish connections and
Development
commercial records storage • Establish mechanism, guidelines, or identified partner stakeholders for pre- arrangement for backup power, IT,
companies; policy for compensatory activities or identified alternate sites/temporary and communications and remote
programs (e.g. hazard pay provision, workspaces; working stations;
• Review, prioritize, and compensatory time off ) in the event
transfer records and of disasters or emergencies; • Identify a continuity facility capable of • Maintain a directory for
sensitive/classified data supporting essential operations, positions, coordination such as alternate radio
(either hard copy or • Comprehensive review of the and personnel; frequency, satellite phone and
electronic media) in identified organizational structure and capacity mobile number;
53
 safe alternate sites/temporary to develop well-defined order of • Install and maintain alternate power supply
workspaces succession and alternate key and back-up mechanisms for service utilities • Ensure availability of subscription for
function holders; (e.g. water, gas, etc.) in the primary and ICT equipment such as VSAT/Satellite
alternate sites/temporary workspaces; Phone;
• Enable/allow e-signature for critical
decision making in case signatories • Identify moving/recovering strategies for • Provide ICT Protocols, Guidelines
are not available MEF at the alternate sites/temporary and Plans such as Network
workspaces including the pre-positioning of architecture and Emergency
• Integrate existing personnel policies supplies (where possible), mirroring computer Communication Plan;
such as but not limited to alternative systems and databases at the alternate
work schedules to strategies for facility, or putting service level agreements in
employees. place with key vendors;

•Establish partnerships with identified
organizations for augmentation and
forge/secure Memorandum of
Agreement/Understanding (MOA/U)
with said organizations;
• Define systems and equipment, map and
address the method of
transferring/replicating these systems into the
identified alternate sites/temporary
workspaces.

•Provision of safe transportation • Maintenance of facilities, buildings, and

services for personnel physically equipment shall be considered in this section
reporting, if and when needed. such as infrastructure audit

• Provision of insurance coverage of building

Conduct of Rapid Damage
Assessment and Needs Analysis
(RDANA)
• Duplication and storage of
back-up of e-copy
documents in the primary
and alternate sites/temporary
workspaces such as
subscription to cloud storage,
google drive, among others;
• Forge MOA/U with
commercial records storage
companies;
• Review, prioritize, and
and facilities
• Identify safe alternate • Address the operability and
sites/temporary workspaces to ensure • Maintain a database of safe alternate sites interoperability of communication
safety of personnel; or temporary workspaces that can be systems, including equipment with
temporarily occupied while the original voice and/or text capability (i.e.:
• Provide or extend employee building is being rebuilt or currently mobile telephones, satellite phones,
assistance benefits and insurance as inaccessible; pagers, non-secure telephones, two-
part of the moral and welfare of way radios, internet, and facsimile);
personnel; • Forge Memorandum of
Agreement/Understanding (MOA/U) with • Establish connections and
• Establish mechanism, guidelines, or identified partner stakeholders for pre- arrangement for backup power, IT,
policy for compensatory activities or identified alternate sites/temporary and communications and remote
programs (e.g. hazard pay provision, workspaces; working stations;
compensatory time off ) in the event
54
 transfer records and
sensitive/classified data
(either hard copy or
electronic media) in identified
safe alternate sites/temporary
workspaces
of disasters or emergencies; • Identify a continuity facility capable of • Maintain a directory for
supporting essential operations, positions, coordination such as alternate radio
• Comprehensive review of the and personnel; frequency, satellite phone and
organizational structure and capacity mobile number;
to develop well-defined order of • Install and maintain alternate power supply
succession and alternate key and back-up mechanisms for service utilities • Ensure availability of subscription for
function holders; (e.g. water, gas, etc.) in the primary and ICT equipment such as VSAT/Satellite
alternate sites/temporary workspaces; Phone;
• Enable/allow e-signature for critical
decision making in case signatories • Identify moving/recovering strategies for • Provide ICT Protocols, Guidelines
are not available MEF at the alternate sites/temporary and Plans such as Network
workspaces including the pre-positioning of architecture and Emergency
• Integrate existing personnel policies supplies (where possible), mirroring computer Communication Plan;
such as but not limited to alternative systems and databases at the alternate
work schedules to strategies for facility, or putting service level agreements in
employees. place with key vendors;

•Establish partnerships with identified
organizations for augmentation and
forge/secure Memorandum of
Agreement/Understanding (MOA/U)
with said organizations;
• Define systems and equipment, map and
address the method of
transferring/replicating these systems into the
identified alternate sites/temporary
workspaces.

•Provision of safe transportation • Maintenance of facilities, buildings, and

services for personnel physically equipment shall be considered in this section
reporting, if and when needed. such as infrastructure audit

• Provision of insurance coverage of building

• Duplication and storage of
back-up of e-copy
documents in the primary
and alternate sites/temporary
Dissemination of Alert Warnings,
workspaces such as
Weather Bulletins, and Advisories
subscription to cloud storage,
google drive, among others;
• Forge MOA/U with
and facilities
• Identify safe alternate • Address the operability and
sites/temporary workspaces to ensure • Maintain a database of safe alternate sites interoperability of communication
safety of personnel; or temporary workspaces that can be systems, including equipment with
temporarily occupied while the original voice and/or text capability (i.e.:
• Provide or extend employee building is being rebuilt or currently mobile telephones, satellite phones,
assistance benefits and insurance as inaccessible; pagers, non-secure telephones, two-
part of the moral and welfare of way radios, internet, and facsimile);
personnel; • Forge Memorandum of
Agreement/Understanding (MOA/U) with • Establish connections and
55
commercial records storage
companies;
• Review, prioritize, and
transfer records and
sensitive/classified data
(either hard copy or
electronic media) in identified
safe alternate sites/temporary
workspaces
• Establish mechanism, guidelines, or
policy for compensatory activities or
programs (e.g. hazard pay provision,
compensatory time off ) in the event
of disasters or emergencies;
• Comprehensive review of the
organizational structure and capacity
to develop well-defined order of
succession and alternate key
function holders;
• Enable/allow e-signature for critical
decision making in case signatories
are not available
• Integrate existing personnel policies supplies (where possible), mirroring computer
such as but not limited to alternative systems and databases at the alternate
work schedules to strategies for
employees.
identified partner stakeholders for pre-
identified alternate sites/temporary
workspaces;
• Identify a continuity facility capable of
supporting essential operations, positions,
and personnel;
• Install and maintain alternate power supply
and back-up mechanisms for service utilities
(e.g. water, gas, etc.) in the primary and
alternate sites/temporary workspaces;
• Identify moving/recovering strategies for
MEF at the alternate sites/temporary
workspaces including the pre-positioning of
facility, or putting service level agreements in
place with key vendors;
arrangement for backup power, IT,
and communications and remote
working stations;
• Maintain a directory for
coordination such as alternate radio
frequency, satellite phone and
mobile number;
• Ensure availability of subscription for
ICT equipment such as VSAT/Satellite
Phone;
• Provide ICT Protocols, Guidelines
and Plans such as Network
architecture and Emergency
Communication Plan;

•Establish partnerships with identified
organizations for augmentation and
forge/secure Memorandum of
Agreement/Understanding (MOA/U)
with said organizations;
• Define systems and equipment, map and
address the method of
transferring/replicating these systems into the
identified alternate sites/temporary
workspaces.

•Provision of safe transportation • Maintenance of facilities, buildings, and

services for personnel physically equipment shall be considered in this section
reporting, if and when needed. such as infrastructure audit

• Provision of insurance coverage of building

and facilities

56

Conduct of Post Disaster Needs
Assessment/Post Conflict Needs
Assessment (PDNA/PCNA)
• Duplication and storage of • Establish mechanism, guidelines, or
back-up of e-copy
documents in the primary
and alternate sites/temporary compensatory time off ) in the event
workspaces such as
subscription to cloud storage,
google drive, among others; • Comprehensive review of the
• Forge MOA/U with
commercial records storage succession and alternate key
companies;
• Review, prioritize, and
transfer records and
sensitive/classified data
(either hard copy or
electronic media) in identified
safe alternate sites/temporary
workspaces
• Identify safe alternate
• Maintain a database of safe alternate sites
sites/temporary workspaces to ensure
or temporary workspaces that can be
safety of personnel;
temporarily occupied while the original
building is being rebuilt or currently
• Provide or extend employee
inaccessible;
assistance benefits and insurance as
• Address the operability and
part of the moral and welfare of
• Forge Memorandum of interoperability of communication
personnel;
Agreement/Understanding (MOA/U) with systems, including equipment with
identified partner stakeholders for pre- voice and/or text capability (i.e.:
identified alternate sites/temporary mobile telephones, satellite phones,
policy for compensatory activities or
workspaces; pagers, non secure telephones, two-
programs (e.g. hazard pay provision,
way radios, internet, and facsimile);
• Identify a continuity facility capable of
of disasters or emergencies;
supporting essential operations, positions, • Establish connections and
and personnel; arrangement for backup power, IT,
and communications and remote
organizational structure and capacity
• Install and maintain alternate power supply working stations;
to develop well-defined order of
and back-up mechanisms for service utilities
(e.g. water, gas, etc.) in the primary and • Maintain a directory for
function holders;
alternate sites/temporary workspaces; coordination such as alternate radio
frequency, satellite phone and
• Enable/allow e-signature for critical
• Identify moving/recovering strategies for mobile number;
decision making in case signatories
MEF at the alternate sites/temporary
are not available
workspaces including the pre-positioning of • Ensure availability of subscription for
supplies (where possible), mirroring computer ICT equipment such as VSAT/Satellite
• Integrate existing personnel policies
systems and databases at the alternate Phone;
such as but not limited to alternative
facility, or putting service level agreements in
work schedules to strategies for
place with key vendors; • Provide ICT Protocols, Guidelines
employees.
and Plans such as Network
• Define systems and equipment, map and architecture and Emergency
•Establish partnerships with identified
address the method of Communication Plan;
organizations for augmentation and
transferring/replicating these systems into the
forge/secure Memorandum of
identified alternate sites/temporary
Agreement/Understanding (MOA/U)
workspaces.
with said organizations;
• Maintenance of facilities, buildings, and
•Provision of safe transportation
equipment shall be considered in this section
57

Conduct of Regional Project
Monitoring and Evaluation for
National DRRM Funded Projects
services for personnel physically such as infrastructure audit
reporting, if and when needed.
• Provision of insurance coverage of building
and facilities
• Identify safe alternate • Maintain a database of safe alternate sites
sites/temporary workspaces to ensure or temporary workspaces that can be
safety of personnel; temporarily occupied while the original
building is being rebuilt or currently • Address the operability and
• Provide or extend employee inaccessible; interoperability of communication
assistance benefits and insurance as systems, including equipment with
part of the moral and welfare of • Forge Memorandum of voice and/or text capability (i.e.:
• Duplication and storage of
personnel; Agreement/Understanding (MOA/U) with mobile telephones, satellite phones,
back-up of e-copy
identified partner stakeholders for pre- pagers, non secure telephones, two-
documents in the primary
• Establish mechanism, guidelines, or identified alternate sites/temporary way radios, internet, and facsimile);
and alternate sites/temporary
policy for compensatory activities or workspaces;
workspaces such as
programs (e.g. hazard pay provision, • Establish connections and
subscription to cloud storage,
compensatory time off ) in the event • Identify a continuity facility capable of arrangement for backup power, IT,
google drive, among others;
of disasters or emergencies; supporting essential operations, positions, and communications and remote
and personnel; working stations;
• Forge MOA/U with
• Comprehensive review of the
commercial records storage
organizational structure and capacity • Install and maintain alternate power supply • Maintain a directory for
companies;
to develop well-defined order of and back-up mechanisms for service utilities coordination such as alternate radio
succession and alternate key (e.g. water, gas, etc.) in the primary and frequency, satellite phone and
• Review, prioritize, and
function holders; alternate sites/temporary workspaces; mobile number;
transfer records and
sensitive/classified data
• Enable/allow e-signature for critical • Identify moving/recovering strategies for • Ensure availability of subscription for
(either hard copy or
decision making in case signatories MEF at the alternate sites/temporary ICT equipment such as VSAT/Satellite
electronic media) in identified
are not available workspaces including the pre-positioning of Phone;
safe alternate sites/temporary
supplies (where possible), mirroring computer
workspaces
• Integrate existing personnel policies systems and databases at the alternate • Provide ICT Protocols, Guidelines
such as but not limited to alternative facility, or putting service level agreements in and Plans such as Network
work schedules to strategies for place with key vendors; architecture and Emergency
employees. Communication Plan;
• Define systems and equipment, map and
•Establish partnerships with identified address the method of
organizations for augmentation and transferring/replicating these systems into the
58

• Duplication and storage of
back-up of e-copy
documents in the primary
and alternate sites/temporary
workspaces such as
subscription to cloud storage,
google drive, among others;
• Forge MOA/U with
Provision of Financial Assistance to
commercial records storage
the Victims of Disasters
companies;
• Review, prioritize, and
transfer records and
sensitive/classified data
(either hard copy or
electronic media) in identified
safe alternate sites/temporary
workspaces
forge/secure Memorandum of identified alternate sites/temporary
Agreement/Understanding (MOA/U) workspaces.
with said organizations;
• Maintenance of facilities, buildings, and
•Provision of safe transportation equipment shall be considered in this section
services for personnel physically such as infrastructure audit
reporting, if and when needed.
• Provision of insurance coverage of building
and facilities
• Identify safe alternate • Maintain a database of safe alternate sites
sites/temporary workspaces to ensure or temporary workspaces that can be
• Address the operability and
safety of personnel; temporarily occupied while the original
interoperability of communication
building is being rebuilt or currently
systems, including equipment with
• Provide or extend employee inaccessible;
voice and/or text capability (i.e.:
assistance benefits and insurance as
mobile telephones, satellite phones,
part of the moral and welfare of • Forge Memorandum of
pagers, non secure telephones, two-
personnel; Agreement/Understanding (MOA/U) with
way radios, internet, and facsimile);
identified partner stakeholders for pre-
• Establish mechanism, guidelines, or identified alternate sites/temporary
• Establish connections and
policy for compensatory activities or workspaces;
arrangement for backup power, IT,
programs (e.g. hazard pay provision,
and communications and remote
compensatory time off ) in the event • Identify a continuity facility capable of
working stations;
of disasters or emergencies; supporting essential operations, positions,
and personnel;
• Maintain a directory for
• Comprehensive review of the
coordination such as alternate radio
organizational structure and capacity • Install and maintain alternate power supply
frequency, satellite phone and
to develop well-defined order of and back-up mechanisms for service utilities
mobile number;
succession and alternate key (e.g. water, gas, etc.) in the primary and
function holders; alternate sites/temporary workspaces;
• Ensure availability of subscription for
ICT equipment such as VSAT/Satellite
• Enable/allow e-signature for critical • Identify moving/recovering strategies for
Phone;
decision making in case signatories MEF at the alternate sites/temporary
are not available workspaces including the pre-positioning of
• Provide ICT Protocols, Guidelines
supplies (where possible), mirroring computer
and Plans such as Network
• Integrate existing personnel policies systems and databases at the alternate
architecture and Emergency
such as but not limited to alternative facility, or putting service level agreements in
Communication Plan;
work schedules to strategies for place with key vendors;
employees.
59
 • Define systems and equipment, map and
•Establish partnerships with identified address the method of
organizations for augmentation and transferring/replicating these systems into the
forge/secure Memorandum of identified alternate sites/temporary
Agreement/Understanding (MOA/U) workspaces.
with said organizations;
• Maintenance of facilities, buildings, and
•Provision of safe transportation equipment shall be considered in this section
services for personnel physically such as infrastructure audit
reporting, if and when needed.
• Provision of insurance coverage of building
and facilities
• Identify safe alternate • Maintain a database of safe alternate sites • Address the operability and
sites/temporary workspaces to ensure or temporary workspaces that can be interoperability of communication
safety of personnel; temporarily occupied while the original systems, including equipment with
building is being rebuilt or currently voice and/or text capability (i.e.:
• Duplication and storage of
• Provide or extend employee inaccessible; mobile telephones, satellite phones,
back-up of e-copy
assistance benefits and insurance as pagers, non secure telephones, two-
documents in the primary
part of the moral and welfare of • Forge Memorandum of way radios, internet, and facsimile);
and alternate sites/temporary
personnel; Agreement/Understanding (MOA/U) with
workspaces such as
identified partner stakeholders for pre- • Establish connections and
subscription to cloud storage,
• Establish mechanism, guidelines, or identified alternate sites/temporary arrangement for backup power, IT,
google drive, among others;
policy for compensatory activities or workspaces; and communications and remote
programs (e.g. hazard pay provision, working stations;
• Forge MOA/U with
Processing of NDRRMF Request by compensatory time off ) in the event • Identify a continuity facility capable of
commercial records storage
LGUs/NGAs Outside PDNA or RRP of disasters or emergencies; supporting essential operations, positions, • Maintain a directory for
companies;
and personnel; coordination such as alternate radio
• Comprehensive review of the frequency, satellite phone and
• Review, prioritize, and
organizational structure and capacity • Install and maintain alternate power supply mobile number;
transfer records and
to develop well-defined order of and back-up mechanisms for service utilities
sensitive/classified data
succession and alternate key (e.g. water, gas, etc.) in the primary and • Ensure availability of subscription for
(either hard copy or
function holders; alternate sites/temporary workspaces; ICT equipment such as VSAT/Satellite
electronic media) in identified
Phone;
safe alternate sites/temporary
• Enable/allow e-signature for critical • Identify moving/recovering strategies for
workspaces
decision making in case signatories MEF at the alternate sites/temporary • Provide ICT Protocols, Guidelines
are not available workspaces including the pre-positioning of and Plans such as Network
supplies (where possible), mirroring computer architecture and Emergency
• Integrate existing personnel policies systems and databases at the alternate Communication Plan;
60

Assessment of LDRRM Offices
• Duplication and storage of
back-up of e-copy
documents in the primary
and alternate sites/temporary
workspaces such as
subscription to cloud storage,
google drive, among others;
• Forge MOA/U with
commercial records storage
companies;
• Review, prioritize, and
transfer records and
sensitive/classified data
(either hard copy or
electronic media) in identified
safe alternate sites/temporary
workspaces
such as but not limited to alternative facility, or putting service level agreements in
work schedules to strategies for place with key vendors;
employees.
• Define systems and equipment, map and
•Establish partnerships with identified address the method of
organizations for augmentation and transferring/replicating these systems into the
forge/secure Memorandum of identified alternate sites/temporary
Agreement/Understanding (MOA/U) workspaces.
with said organizations;
• Maintenance of facilities, buildings, and
•Provision of safe transportation equipment shall be considered in this section
services for personnel physically such as infrastructure audit
reporting, if and when needed.
• Provision of insurance coverage of building
and facilities
• Identify safe alternate • Maintain a database of safe alternate sites • Address the operability and
sites/temporary workspaces to ensure or temporary workspaces that can be interoperability of communication
safety of personnel; temporarily occupied while the original systems, including equipment with
building is being rebuilt or currently voice and/or text capability (i.e.:
• Provide or extend employee inaccessible; mobile telephones, satellite phones,
assistance benefits and insurance as pagers, non secure telephones, two-
part of the moral and welfare of • Forge Memorandum of way radios, internet, and facsimile);
personnel; Agreement/Understanding (MOA/U) with
identified partner stakeholders for pre- • Establish connections and
• Establish mechanism, guidelines, or identified alternate sites/temporary arrangement for backup power, IT,
policy for compensatory activities or workspaces; and communications and remote
programs (e.g. hazard pay provision, working stations;
compensatory time off ) in the event • Identify a continuity facility capable of
of disasters or emergencies; supporting essential operations, positions, • Maintain a directory for
and personnel; coordination such as alternate radio
• Comprehensive review of the frequency, satellite phone and
organizational structure and capacity • Install and maintain alternate power supply mobile number;
to develop well-defined order of and back-up mechanisms for service utilities
succession and alternate key (e.g. water, gas, etc.) in the primary and • Ensure availability of subscription for
function holders; alternate sites/temporary workspaces; ICT equipment such as VSAT/Satellite
Phone;
• Enable/allow e-signature for critical • Identify moving/recovering strategies for
decision making in case signatories MEF at the alternate sites/temporary • Provide ICT Protocols, Guidelines
61

• Duplication and storage of
back-up of e-copy
documents in the primary
and alternate sites/temporary
workspaces such as
subscription to cloud storage,
google drive, among others;
Review of Local DRRM Plans and
• Forge MOA/U with
Issuance of Appropriate Review
commercial records storage
Certifications (Scheduled Reviews
companies;
and Walk-in Clients)
• Review, prioritize, and
transfer records and
sensitive/classified data
(either hard copy or
electronic media) in identified
safe alternate sites/temporary
workspaces
are not available workspaces including the pre-positioning of and Plans such as Network
supplies (where possible), mirroring computer architecture and Emergency
• Integrate existing personnel policies systems and databases at the alternate Communication Plan;
such as but not limited to alternative facility, or putting service level agreements in
work schedules to strategies for place with key vendors;
employees.
• Define systems and equipment, map and
•Establish partnerships with identified address the method of
organizations for augmentation and transferring/replicating these systems into the
forge/secure Memorandum of identified alternate sites/temporary
Agreement/Understanding (MOA/U) workspaces.
with said organizations;
• Maintenance of facilities, buildings, and
•Provision of safe transportation equipment shall be considered in this section
services for personnel physically such as infrastructure audit
reporting, if and when needed.
• Provision of insurance coverage of building
and facilities
• Identify safe alternate • Maintain a database of safe alternate sites • Address the operability and
sites/temporary workspaces to ensure or temporary workspaces that can be interoperability of communication
safety of personnel; temporarily occupied while the original systems, including equipment with
building is being rebuilt or currently voice and/or text capability (i.e.:
• Provide or extend employee inaccessible; mobile telephones, satellite phones,
assistance benefits and insurance as pagers, non secure telephones, two-
part of the moral and welfare of • Forge Memorandum of way radios, internet, and facsimile);
personnel; Agreement/Understanding (MOA/U) with
identified partner stakeholders for pre- • Establish connections and
• Establish mechanism, guidelines, or identified alternate sites/temporary arrangement for backup power, IT,
policy for compensatory activities or workspaces; and communications and remote
programs (e.g. hazard pay provision, working stations;
compensatory time off ) in the event • Identify a continuity facility capable of
of disasters or emergencies; supporting essential operations, positions, • Maintain a directory for
and personnel; coordination such as alternate radio
• Comprehensive review of the frequency, satellite phone and
organizational structure and capacity • Install and maintain alternate power supply mobile number;
to develop well-defined order of and back-up mechanisms for service utilities
succession and alternate key (e.g. water, gas, etc.) in the primary and • Ensure availability of subscription for
function holders; alternate sites/temporary workspaces; ICT equipment such as VSAT/Satellite
62
 Phone;
• Enable/allow e-signature for critical • Identify moving/recovering strategies for
decision making in case signatories MEF at the alternate sites/temporary • Provide ICT Protocols, Guidelines
are not available workspaces including the pre-positioning of and Plans such as Network
supplies (where possible), mirroring computer architecture and Emergency
• Integrate existing personnel policies systems and databases at the alternate Communication Plan;
such as but not limited to alternative facility, or putting service level agreements in
work schedules to strategies for place with key vendors;
employees.
• Define systems and equipment, map and
•Establish partnerships with identified address the method of
organizations for augmentation and transferring/replicating these systems into the
forge/secure Memorandum of identified alternate sites/temporary
Agreement/Understanding (MOA/U) workspaces.
with said organizations;
• Maintenance of facilities, buildings, and
•Provision of safe transportation equipment shall be considered in this section
services for personnel physically such as infrastructure audit
reporting, if and when needed.
• Provision of insurance coverage of building
and facilities
• Duplication and storage of • Identify safe alternate • Maintain a database of safe alternate sites • Address the operability and
back-up of e-copy sites/temporary workspaces to ensure or temporary workspaces that can be interoperability of communication
documents in the primary safety of personnel; temporarily occupied while the original systems, including equipment with
and alternate sites/temporary building is being rebuilt or currently voice and/or text capability (i.e.:
workspaces such as • Provide or extend employee inaccessible; mobile telephones, satellite phones,
subscription to cloud storage, assistance benefits and insurance as pagers, non secure telephones, two-
google drive, among others; part of the moral and welfare of • Forge Memorandum of way radios, internet, and facsimile);
personnel; Agreement/Understanding (MOA/U) with
Assessment of Regional Gawad
• Forge MOA/U with identified partner stakeholders for pre- • Establish connections and
KALASAG Entries
commercial records storage • Establish mechanism, guidelines, or identified alternate sites/temporary arrangement for backup power, IT,
companies; policy for compensatory activities or workspaces; and communications and remote
programs (e.g. hazard pay provision, working stations;
• Review, prioritize, and compensatory time off ) in the event • Identify a continuity facility capable of
transfer records and of disasters or emergencies; supporting essential operations, positions, • Maintain a directory for
sensitive/classified data and personnel; coordination such as alternate radio
(either hard copy or • Comprehensive review of the frequency, satellite phone and
electronic media) in identified organizational structure and capacity • Install and maintain alternate power supply mobile number;
63
 safe alternate sites/temporary to develop well-defined order of and back-up mechanisms for service utilities
workspaces succession and alternate key (e.g. water, gas, etc.) in the primary and • Ensure availability of subscription for
function holders; alternate sites/temporary workspaces; ICT equipment such as VSAT/Satellite
Phone;
• Enable/allow e-signature for critical • Identify moving/recovering strategies for
decision making in case signatories MEF at the alternate sites/temporary • Provide ICT Protocols, Guidelines
are not available workspaces including the pre-positioning of and Plans such as Network
supplies (where possible), mirroring computer architecture and Emergency
• Integrate existing personnel policies systems and databases at the alternate Communication Plan;
such as but not limited to alternative facility, or putting service level agreements in
work schedules to strategies for place with key vendors;
employees.
• Define systems and equipment, map and
•Establish partnerships with identified address the method of
organizations for augmentation and transferring/replicating these systems into the
forge/secure Memorandum of identified alternate sites/temporary
Agreement/Understanding (MOA/U) workspaces.
with said organizations;
• Maintenance of facilities, buildings, and
•Provision of safe transportation equipment shall be considered in this section
services for personnel physically such as infrastructure audit
reporting, if and when needed.
• Provision of insurance coverage of building
and facilities
• Duplication and storage of • Identify safe alternate • Address the operability and
back-up of e-copy sites/temporary workspaces to ensure interoperability of communication
documents in the primary safety of personnel; systems, including equipment with
and alternate sites/temporary voice and/or text capability (i.e.:
workspaces such as • Provide or extend employee mobile telephones, satellite phones,
subscription to cloud storage, assistance benefits and insurance as pagers, non secure telephones, two-
Provision of Civil Defense and DRRM google drive, among others; part of the moral and welfare of way radios, internet, and facsimile);
Training Courses personnel;
• Forge MOA/U with • Establish connections and
commercial records storage • Establish mechanism, guidelines, or arrangement for backup power, IT,
companies; policy for compensatory activities or and communications and remote
programs (e.g. hazard pay provision, working stations;
• Review, prioritize, and compensatory time off ) in the event
transfer records and of disasters or emergencies; • Maintain a directory for
64
 sensitive/classified data
(either hard copy or
electronic media) in identified
safe alternate sites/temporary
workspaces
coordination such as alternate radio
• Comprehensive review of the frequency, satellite phone and
organizational structure and capacity mobile number;
to develop well-defined order of
succession and alternate key • Ensure availability of subscription for
function holders; ICT equipment such as VSAT/Satellite
Phone;
• Enable/allow e-signature for critical
decision making in case signatories • Provide ICT Protocols, Guidelines
are not available and Plans such as Network
architecture and Emergency
• Integrate existing personnel policies Communication Plan;
such as but not limited to alternative
work schedules to strategies for
employees.

•Establish partnerships with identified

organizations for augmentation and
forge/secure Memorandum of
Agreement/Understanding (MOA/U)
with said organizations;

•Provision of safe transportation

services for personnel physically
reporting, if and when needed.
• Duplication and storage of • Identify safe alternate • Maintain a database of safe alternate sites • Address the operability and
back-up of e-copy sites/temporary workspaces to ensure or temporary workspaces that can be interoperability of communication
documents in the primary safety of personnel; temporarily occupied while the original systems, including equipment with
and alternate sites/temporary building is being rebuilt or currently voice and/or text capability (i.e.:
workspaces such as • Provide or extend employee inaccessible; mobile telephones, satellite phones,
subscription to cloud storage, assistance benefits and insurance as pagers, non-secure telephones, two-
Provision of Technical Assistance to
google drive, among others; part of the moral and welfare of • Forge Memorandum of way radios, internet, and facsimile);
Discuss Subjects on DRRM
personnel; Agreement/Understanding (MOA/U) with
• Forge MOA/U with identified partner stakeholders for pre- • Establish connections and
commercial records storage • Establish mechanism, guidelines, or identified alternate sites/temporary arrangement for backup power, IT,
companies; policy for compensatory activities or workspaces; and communications and remote
programs (e.g. hazard pay provision, working stations;
• Review, prioritize, and compensatory time off ) in the event • Identify a continuity facility capable of
65
 transfer records and of disasters or emergencies; supporting essential operations, positions, • Maintain a directory for
sensitive/classified data and personnel; coordination such as alternate radio
(either hard copy or • Comprehensive review of the frequency, satellite phone and
electronic media) in identifiedorganizational structure and capacity • Install and maintain alternate power supply mobile number;
safe alternate sites/temporary to develop well-defined order of and back-up mechanisms for service utilities
workspaces succession and alternate key (e.g. water, gas, etc.) in the primary and • Ensure availability of subscription for
function holders; alternate sites/temporary workspaces; ICT equipment such as VSAT/Satellite
Phone;
• Enable/allow e-signature for critical • Identify moving/recovering strategies for
decision making in case signatories MEF at the alternate sites/temporary • Provide ICT Protocols, Guidelines
are not available workspaces including the pre-positioning of and Plans such as Network
supplies (where possible), mirroring computer architecture and Emergency
• Integrate existing personnel policies systems and databases at the alternate Communication Plan;
such as but not limited to alternative facility, or putting service level agreements in
work schedules to strategies for place with key vendors;
employees.
• Define systems and equipment, map and
•Establish partnerships with identified address the method of
organizations for augmentation and transferring/replicating these systems into the
forge/secure Memorandum of identified alternate sites/temporary
Agreement/Understanding (MOA/U) workspaces.
with said organizations;
• Maintenance of facilities, buildings, and
•Provision of safe transportation equipment shall be considered in this section
services for personnel physically such as infrastructure audit
reporting, if and when needed.
• Provision of insurance coverage of building
and facilities
• Duplication and storage of • Identify safe alternate • Maintain a database of safe alternate sites • Address the operability and
back-up of e-copy sites/temporary workspaces to ensure or temporary workspaces that can be interoperability of communication
documents in the primary safety of personnel; temporarily occupied while the original systems, including equipment with
and alternate sites/temporary building is being rebuilt or currently voice and/or text capability (i.e.:
Provision of Food/Non-Food Items
workspaces such as • Provide or extend employee inaccessible; mobile telephones, satellite phones,
and other Logistical Needs to
subscription to cloud storage, assistance benefits and insurance as pagers, non-secure telephones, two-
stakeholders
google drive, among others; part of the moral and welfare of • Forge Memorandum of way radios, internet, and facsimile);
personnel; Agreement/Understanding (MOA/U) with
• Forge MOA/U with identified partner stakeholders for pre- • Establish connections and
commercial records storage • Establish mechanism, guidelines, or identified alternate sites/temporary arrangement for backup power, IT,
66

Processing of Application for Day-
Offs or Compensatory Time-Offs
(CTO)
companies; policy for compensatory activities or workspaces; and communications and remote
programs (e.g. hazard pay provision, working stations;
• Review, prioritize, and compensatory time off ) in the event • Identify a continuity facility capable of
transfer records and of disasters or emergencies; supporting essential operations, positions, • Maintain a directory for
sensitive/classified data and personnel; coordination such as alternate radio
(either hard copy or • Comprehensive review of the frequency, satellite phone and
electronic media) in identifiedorganizational structure and capacity • Install and maintain alternate power supply mobile number;
safe alternate sites/temporary to develop well-defined order of and back-up mechanisms for service utilities
workspaces succession and alternate key (e.g. water, gas, etc.) in the primary and • Ensure availability of subscription for
function holders; alternate sites/temporary workspaces; ICT equipment such as VSAT/Satellite
Phone;
• Enable/allow e-signature for critical • Identify moving/recovering strategies for
decision making in case signatories MEF at the alternate sites/temporary • Provide ICT Protocols, Guidelines
are not available workspaces including the pre-positioning of and Plans such as Network
supplies (where possible), mirroring computer architecture and Emergency
• Integrate existing personnel policies systems and databases at the alternate Communication Plan;
such as but not limited to alternative facility, or putting service level agreements in
work schedules to strategies for place with key vendors;
employees.
• Define systems and equipment, map and
•Establish partnerships with identified address the method of
organizations for augmentation and transferring/replicating these systems into the
forge/secure Memorandum of identified alternate sites/temporary
Agreement/Understanding (MOA/U) workspaces.
with said organizations;
• Maintenance of facilities, buildings, and
•Provision of safe transportation equipment shall be considered in this section
services for personnel physically such as infrastructure audit
reporting, if and when needed.
• Provision of insurance coverage of building
and facilities
• Duplication and storage of • Identify safe alternate • Maintain a database of safe alternate sites • Address the operability and
back-up of e-copy sites/temporary workspaces to ensure or temporary workspaces that can be interoperability of communication
documents in the primary safety of personnel; temporarily occupied while the original systems, including equipment with
and alternate sites/temporary building is being rebuilt or currently voice and/or text capability (i.e.:
workspaces such as • Provide or extend employee inaccessible; mobile telephones, satellite phones,
subscription to cloud storage, assistance benefits and insurance as pagers, non-secure telephones, two-
google drive, among others; part of the moral and welfare of • Forge Memorandum of way radios, internet, and facsimile);
67

• Forge MOA/U with
commercial records storage
companies;
• Review, prioritize, and
transfer records and
sensitive/classified data
(either hard copy or
electronic media) in identified
safe alternate sites/temporary
workspaces +
personnel; Agreement/Understanding (MOA/U) with
identified partner stakeholders for pre- • Establish connections and
• Establish mechanism, guidelines, or identified alternate sites/temporary arrangement for backup power, IT,
policy for compensatory activities or workspaces; and communications and remote
programs (e.g. hazard pay provision, working stations;
compensatory time off ) in the event • Identify a continuity facility capable of
of disasters or emergencies; supporting essential operations, positions, • Maintain a directory for
and personnel; coordination such as alternate radio
• Comprehensive review of the frequency, satellite phone and
organizational structure and capacity • Install and maintain alternate power supply mobile number;
to develop well-defined order of and back-up mechanisms for service utilities
succession and alternate key (e.g. water, gas, etc.) in the primary and • Ensure availability of subscription for
function holders; alternate sites/temporary workspaces; ICT equipment such as VSAT/Satellite
Phone;
• Enable/allow e-signature for critical • Identify moving/recovering strategies for
decision making in case signatories MEF at the alternate sites/temporary • Provide ICT Protocols, Guidelines
are not available workspaces including the pre-positioning of and Plans such as Network
supplies (where possible), mirroring computer architecture and Emergency
• Integrate existing personnel policies systems and databases at the alternate Communication Plan;
such as but not limited to alternative facility, or putting service level agreements in
work schedules to strategies for place with key vendors;
employees.
• Define systems and equipment, map and
•Establish partnerships with identified address the method of
organizations for augmentation and transferring/replicating these systems into the
forge/secure Memorandum of identified alternate sites/temporary
Agreement/Understanding (MOA/U) workspaces.
with said organizations;
• Maintenance of facilities, buildings, and
•Provision of safe transportation equipment shall be considered in this section
services for personnel physically such as infrastructure audit
reporting, if and when needed.
• Provision of insurance coverage of building
and facilities
68

• Duplication and storage of • Establish mechanism, guidelines, or
back-up of e-copy
documents in the primary
and alternate sites/temporary compensatory time off ) in the event
workspaces such as
subscription to cloud storage,
google drive, among others; • Comprehensive review of the
Processing of Application for Leave • Forge MOA/U with
of Absence (for Applications within commercial records storage succession and alternate key
RDs Authority) companies;
• Review, prioritize, and
transfer records and
sensitive/classified data
(either hard copy or
electronic media) in identified
safe alternate sites/temporary
workspaces
• Maintain a database of safe alternate sites
• Identify safe alternate
or temporary workspaces that can be
sites/temporary workspaces to ensure
temporarily occupied while the original
safety of personnel;
building is being rebuilt or currently
inaccessible;
• Provide or extend employee
assistance benefits and insurance as
• Forge Memorandum of • Address the operability and
part of the moral and welfare of
Agreement/Understanding (MOA/U) with interoperability of communication
personnel;
identified partner stakeholders for pre- systems, including equipment with
identified alternate sites/temporary voice and/or text capability (i.e.:
workspaces; mobile telephones, satellite phones,
policy for compensatory activities or
pagers, non-secure telephones, two-
programs (e.g. hazard pay provision,
• Identify a continuity facility capable of way radios, internet, and facsimile);
supporting essential operations, positions,
of disasters or emergencies;
and personnel; • Establish connections and
arrangement for backup power, IT,
• Install and maintain alternate power supply and communications and remote
organizational structure and capacity
and back-up mechanisms for service utilities working stations;
to develop well-defined order of
(e.g. water, gas, etc.) in the primary and
alternate sites/temporary workspaces; • Maintain a directory for
function holders;
coordination such as alternate radio
• Identify moving/recovering strategies for frequency, satellite phone and
• Enable/allow e-signature for critical
MEF at the alternate sites/temporary mobile number;
decision making in case signatories
workspaces including the pre-positioning of
are not available
supplies (where possible), mirroring computer • Ensure availability of subscription for
systems and databases at the alternate ICT equipment such as VSAT/Satellite
• Integrate existing personnel policies
facility, or putting service level agreements in Phone;
such as but not limited to alternative
place with key vendors;
work schedules to strategies for
• Provide ICT Protocols, Guidelines
employees.
• Define systems and equipment, map and and Plans such as Network
address the method of architecture and Emergency
•Establish partnerships with identified
transferring/replicating these systems into the Communication Plan;
organizations for augmentation and
identified alternate sites/temporary
forge/secure Memorandum of
workspaces.
Agreement/Understanding (MOA/U)
with said organizations;
• Maintenance of facilities, buildings, and
equipment shall be considered in this section
•Provision of safe transportation
such as infrastructure audit
69
 services for personnel physically
reporting, if and when needed. • Provision of insurance coverage of building
and facilities

• Identify safe alternate • Maintain a database of safe alternate sites

sites/temporary workspaces to ensure or temporary workspaces that can be
safety of personnel; temporarily occupied while the original
building is being rebuilt or currently • Address the operability and
• Provide or extend employee inaccessible; interoperability of communication
assistance benefits and insurance as systems, including equipment with
part of the moral and welfare of • Forge Memorandum of voice and/or text capability (i.e.:
• Duplication and storage of
personnel; Agreement/Understanding (MOA/U) with mobile telephones, satellite phones,
back-up of e-copy
identified partner stakeholders for pre- pagers, non-secure telephones, two-
documents in the primary
• Establish mechanism, guidelines, or identified alternate sites/temporary way radios, internet, and facsimile);
and alternate sites/temporary
policy for compensatory activities or workspaces;
workspaces such as
programs (e.g. hazard pay provision, • Establish connections and
subscription to cloud storage,
compensatory time off ) in the event • Identify a continuity facility capable of arrangement for backup power, IT,
google drive, among others;
of disasters or emergencies; supporting essential operations, positions, and communications and remote
and personnel; working stations;
• Forge MOA/U with
• Comprehensive review of the
Processing of Procurement Activities commercial records storage
organizational structure and capacity • Install and maintain alternate power supply • Maintain a directory for
companies;
to develop well-defined order of and back-up mechanisms for service utilities coordination such as alternate radio
succession and alternate key (e.g. water, gas, etc.) in the primary and frequency, satellite phone and
• Review, prioritize, and
function holders; alternate sites/temporary workspaces; mobile number;
transfer records and
sensitive/classified data
• Enable/allow e-signature for critical • Identify moving/recovering strategies for • Ensure availability of subscription for
(either hard copy or
decision making in case signatories MEF at the alternate sites/temporary ICT equipment such as VSAT/Satellite
electronic media) in identified
are not available workspaces including the pre-positioning of Phone;
safe alternate sites/temporary
supplies (where possible), mirroring computer
workspaces
• Integrate existing personnel policies systems and databases at the alternate • Provide ICT Protocols, Guidelines
such as but not limited to alternative facility, or putting service level agreements in and Plans such as Network
work schedules to strategies for place with key vendors; architecture and Emergency
employees. Communication Plan;
• Define systems and equipment, map and
•Establish partnerships with identified address the method of
organizations for augmentation and transferring/replicating these systems into the
70

• Duplication and storage of
back-up of e-copy
documents in the primary
and alternate sites/temporary
workspaces such as
subscription to cloud storage,
google drive, among others;
• Forge MOA/U with
Processing of Request for Cash
commercial records storage
Advance
companies;
• Review, prioritize, and
transfer records and
sensitive/classified data
(either hard copy or
electronic media) in identified
safe alternate sites/temporary
workspaces
forge/secure Memorandum of identified alternate sites/temporary
Agreement/Understanding (MOA/U) workspaces.
with said organizations;
• Maintenance of facilities, buildings, and
•Provision of safe transportation equipment shall be considered in this section
services for personnel physically such as infrastructure audit
reporting, if and when needed.
• Provision of insurance coverage of building
and facilities
• Identify safe alternate • Maintain a database of safe alternate sites
sites/temporary workspaces to ensure or temporary workspaces that can be
• Address the operability and
safety of personnel; temporarily occupied while the original
interoperability of communication
building is being rebuilt or currently
systems, including equipment with
• Provide or extend employee inaccessible;
voice and/or text capability (i.e.:
assistance benefits and insurance as
mobile telephones, satellite phones,
part of the moral and welfare of • Forge Memorandum of
pagers, non-secure telephones, two-
personnel; Agreement/Understanding (MOA/U) with
way radios, internet, and facsimile);
identified partner stakeholders for pre-
• Establish mechanism, guidelines, or identified alternate sites/temporary
• Establish connections and
policy for compensatory activities or workspaces;
arrangement for backup power, IT,
programs (e.g. hazard pay provision,
and communications and remote
compensatory time off ) in the event • Identify a continuity facility capable of
working stations;
of disasters or emergencies; supporting essential operations, positions,
and personnel;
• Maintain a directory for
• Comprehensive review of the
coordination such as alternate radio
organizational structure and capacity • Install and maintain alternate power supply
frequency, satellite phone and
to develop well-defined order of and back-up mechanisms for service utilities
mobile number;
succession and alternate key (e.g. water, gas, etc.) in the primary and
function holders; alternate sites/temporary workspaces;
• Ensure availability of subscription for
ICT equipment such as VSAT/Satellite
• Enable/allow e-signature for critical • Identify moving/recovering strategies for
Phone;
decision making in case signatories MEF at the alternate sites/temporary
are not available workspaces including the pre-positioning of
• Provide ICT Protocols, Guidelines
supplies (where possible), mirroring computer
and Plans such as Network
• Integrate existing personnel policies systems and databases at the alternate
architecture and Emergency
such as but not limited to alternative facility, or putting service level agreements in
Communication Plan;
work schedules to strategies for place with key vendors;
employees.
71
 • Define systems and equipment, map and
•Establish partnerships with identified address the method of
organizations for augmentation and transferring/replicating these systems into the
forge/secure Memorandum of identified alternate sites/temporary
Agreement/Understanding (MOA/U) workspaces.
with said organizations;
• Maintenance of facilities, buildings, and
•Provision of safe transportation equipment shall be considered in this section
services for personnel physically such as infrastructure audit
reporting, if and when needed.
• Provision of insurance coverage of building
and facilities
• Identify safe alternate • Maintain a database of safe alternate sites • Address the operability and
sites/temporary workspaces to ensure or temporary workspaces that can be interoperability of communication
safety of personnel; temporarily occupied while the original systems, including equipment with
building is being rebuilt or currently voice and/or text capability (i.e.:
• Duplication and storage of
• Provide or extend employee inaccessible; mobile telephones, satellite phones,
back-up of e-copy
assistance benefits and insurance as pagers, non-secure telephones, two-
documents in the primary
part of the moral and welfare of • Forge Memorandum of way radios, internet, and facsimile);
and alternate sites/temporary
personnel; Agreement/Understanding (MOA/U) with
workspaces such as
identified partner stakeholders for pre- • Establish connections and
subscription to cloud storage,
• Establish mechanism, guidelines, or identified alternate sites/temporary arrangement for backup power, IT,
google drive, among others;
policy for compensatory activities or workspaces; and communications and remote
programs (e.g. hazard pay provision, working stations;
• Forge MOA/U with
Processing of Fidelity Bond of compensatory time off ) in the event • Identify a continuity facility capable of
commercial records storage
Accountable Officer/s of disasters or emergencies; supporting essential operations, positions, • Maintain a directory for
companies;
and personnel; coordination such as alternate radio
• Comprehensive review of the frequency, satellite phone and
• Review, prioritize, and
organizational structure and capacity • Install and maintain alternate power supply mobile number;
transfer records and
to develop well-defined order of and back-up mechanisms for service utilities
sensitive/classified data
succession and alternate key (e.g. water, gas, etc.) in the primary and • Ensure availability of subscription for
(either hard copy or
function holders; alternate sites/temporary workspaces; ICT equipment such as VSAT/Satellite
electronic media) in identified
Phone;
safe alternate sites/temporary
• Enable/allow e-signature for critical • Identify moving/recovering strategies for
workspaces
decision making in case signatories MEF at the alternate sites/temporary • Provide ICT Protocols, Guidelines
are not available workspaces including the pre-positioning of and Plans such as Network
supplies (where possible), mirroring computer architecture and Emergency
• Integrate existing personnel policies systems and databases at the alternate Communication Plan;
72

• Duplication and storage of
back-up of e-copy
documents in the primary
and alternate sites/temporary
workspaces such as
subscription to cloud storage,
google drive, among others;
• Forge MOA/U with
Filing and Payments to BIR commercial records storage
companies;
• Review, prioritize, and
transfer records and
sensitive/classified data
(either hard copy or
electronic media) in identified
safe alternate sites/temporary
workspaces
such as but not limited to alternative facility, or putting service level agreements in
work schedules to strategies for place with key vendors;
employees.
• Define systems and equipment, map and
•Establish partnerships with identified address the method of
organizations for augmentation and transferring/replicating these systems into the
forge/secure Memorandum of identified alternate sites/temporary
Agreement/Understanding (MOA/U) workspaces.
with said organizations;
• Maintenance of facilities, buildings, and
•Provision of safe transportation equipment shall be considered in this section
services for personnel physically such as infrastructure audit
reporting, if and when needed.
• Provision of insurance coverage of building
and facilities
• Identify safe alternate • Maintain a database of safe alternate sites • Address the operability and
sites/temporary workspaces to ensure or temporary workspaces that can be interoperability of communication
safety of personnel; temporarily occupied while the original systems, including equipment with
building is being rebuilt or currently voice and/or text capability (i.e.:
• Provide or extend employee inaccessible; mobile telephones, satellite phones,
assistance benefits and insurance as pagers, non-secure telephones, two-
part of the moral and welfare of • Forge Memorandum of way radios, internet, and facsimile);
personnel; Agreement/Understanding (MOA/U) with
identified partner stakeholders for pre- • Establish connections and
• Establish mechanism, guidelines, or identified alternate sites/temporary arrangement for backup power, IT,
policy for compensatory activities or workspaces; and communications and remote
programs (e.g. hazard pay provision, working stations;
compensatory time off ) in the event • Identify a continuity facility capable of
of disasters or emergencies; supporting essential operations, positions, • Maintain a directory for
and personnel; coordination such as alternate radio
• Comprehensive review of the frequency, satellite phone and
organizational structure and capacity • Install and maintain alternate power supply mobile number;
to develop well-defined order of and back-up mechanisms for service utilities
succession and alternate key (e.g. water, gas, etc.) in the primary and • Ensure availability of subscription for
function holders; alternate sites/temporary workspaces; ICT equipment such as VSAT/Satellite
Phone;
• Enable/allow e-signature for critical • Identify moving/recovering strategies for
decision making in case signatories MEF at the alternate sites/temporary • Provide ICT Protocols, Guidelines
73
 are not available workspaces including the pre-positioning of and Plans such as Network
supplies (where possible), mirroring computer architecture and Emergency
• Integrate existing personnel policies systems and databases at the alternate Communication Plan;
such as but not limited to alternative facility, or putting service level agreements in
work schedules to strategies for place with key vendors;
employees.
• Define systems and equipment, map and
•Establish partnerships with identified address the method of
organizations for augmentation and transferring/replicating these systems into the
forge/secure Memorandum of identified alternate sites/temporary
Agreement/Understanding (MOA/U) workspaces.
with said organizations;
• Maintenance of facilities, buildings, and
•Provision of safe transportation equipment shall be considered in this section
services for personnel physically such as infrastructure audit
reporting, if and when needed.
• Provision of insurance coverage of building
and facilities
• Identify safe alternate • Maintain a database of safe alternate sites • Address the operability and
• Duplication and storage of
sites/temporary workspaces to ensure or temporary workspaces that can be interoperability of communication
back-up of e-copy
safety of personnel; temporarily occupied while the original systems, including equipment with
documents in the primary
building is being rebuilt or currently voice and/or text capability (i.e.:
and alternate sites/temporary
• Provide or extend employee inaccessible; mobile telephones, satellite phones,
workspaces such as
assistance benefits and insurance as pagers, non-secure telephones, two-
subscription to cloud storage,
part of the moral and welfare of • Forge Memorandum of way radios, internet, and facsimile);
google drive, among others;
personnel; Agreement/Understanding (MOA/U) with
identified partner stakeholders for pre- • Establish connections and
• Forge MOA/U with
• Establish mechanism, guidelines, or identified alternate sites/temporary arrangement for backup power, IT,
Requisition and Issuance of Supplies commercial records storage
policy for compensatory activities or workspaces; and communications and remote
companies;
programs (e.g. hazard pay provision, working stations;
compensatory time off ) in the event • Identify a continuity facility capable of
• Review, prioritize, and
of disasters or emergencies; supporting essential operations, positions, • Maintain a directory for
transfer records and
and personnel; coordination such as alternate radio
sensitive/classified data
• Comprehensive review of the frequency, satellite phone and
(either hard copy or
organizational structure and capacity • Install and maintain alternate power supply mobile number;
electronic media) in identified
to develop well-defined order of and back-up mechanisms for service utilities
safe alternate sites/temporary
succession and alternate key (e.g. water, gas, etc.) in the primary and • Ensure availability of subscription for
workspaces
function holders; alternate sites/temporary workspaces; ICT equipment such as VSAT/Satellite
74

Inspection, Acceptance, and
Issuance of
Equipment/Supplies/Goods and
Corresponding Accountability
Documents
Phone;
• Enable/allow e-signature for critical • Identify moving/recovering strategies for
decision making in case signatories MEF at the alternate sites/temporary • Provide ICT Protocols, Guidelines
are not available workspaces including the pre-positioning of and Plans such as Network
supplies (where possible), mirroring computer architecture and Emergency
• Integrate existing personnel policies systems and databases at the alternate Communication Plan;
such as but not limited to alternative facility, or putting service level agreements in
work schedules to strategies for place with key vendors;
employees.
• Define systems and equipment, map and
•Establish partnerships with identified address the method of
organizations for augmentation and transferring/replicating these systems into the
forge/secure Memorandum of identified alternate sites/temporary
Agreement/Understanding (MOA/U) workspaces.
with said organizations;
• Maintenance of facilities, buildings, and
•Provision of safe transportation equipment shall be considered in this section
services for personnel physically such as infrastructure audit
reporting, if and when needed.
• Provision of insurance coverage of building
and facilities
• Duplication and storage of • Identify safe alternate • Maintain a database of safe alternate sites
back-up of e-copy sites/temporary workspaces to ensure or temporary workspaces that can be
documents in the primary safety of personnel; temporarily occupied while the original
and alternate sites/temporary building is being rebuilt or currently
workspaces such as • Provide or extend employee inaccessible;
subscription to cloud storage, assistance benefits and insurance as
google drive, among others; part of the moral and welfare of • Forge Memorandum of
personnel; Agreement/Understanding (MOA/U) with
• Forge MOA/U with identified partner stakeholders for pre-
commercial records storage • Establish mechanism, guidelines, or identified alternate sites/temporary
companies; policy for compensatory activities or workspaces;
programs (e.g. hazard pay provision,
• Review, prioritize, and compensatory time off ) in the event • Identify a continuity facility capable of
transfer records and of disasters or emergencies; supporting essential operations, positions,
sensitive/classified data and personnel;
(either hard copy or • Comprehensive review of the
electronic media) in identified organizational structure and capacity • Install and maintain alternate power supply
75
 safe alternate sites/temporary to develop well-defined order of and back-up mechanisms for service utilities
workspaces succession and alternate key (e.g. water, gas, etc.) in the primary and
function holders; alternate sites/temporary workspaces;

• Enable/allow e-signature for critical • Identify moving/recovering strategies for

decision making in case signatories MEF at the alternate sites/temporary
are not available workspaces including the pre-positioning of
supplies (where possible), mirroring computer
• Integrate existing personnel policies systems and databases at the alternate
such as but not limited to alternative facility, or putting service level agreements in
work schedules to strategies for place with key vendors;
employees.
• Define systems and equipment, map and
•Establish partnerships with identified address the method of
organizations for augmentation and transferring/replicating these systems into the
forge/secure Memorandum of identified alternate sites/temporary
Agreement/Understanding (MOA/U) workspaces.
with said organizations;
• Maintenance of facilities, buildings, and
•Provision of safe transportation equipment shall be considered in this section
services for personnel physically such as infrastructure audit
reporting, if and when needed.
• Provision of insurance coverage of building
and facilities
• Duplication and storage of • Identify safe alternate • Maintain a database of safe alternate sites • Address the operability and
back-up of e-copy sites/temporary workspaces to ensure or temporary workspaces that can be interoperability of communication
documents in the primary safety of personnel; temporarily occupied while the original systems, including equipment with
and alternate sites/temporary building is being rebuilt or currently voice and/or text capability (i.e.:
workspaces such as • Provide or extend employee inaccessible; mobile telephones, satellite phones,
subscription to cloud storage, assistance benefits and insurance as pagers, non-secure telephones, two-
Processing of Liquidation Documents
google drive, among others; part of the moral and welfare of • Forge Memorandum of way radios, internet, and facsimile);
and Issuance of Check as Payment
personnel; Agreement/Understanding (MOA/U) with
for Supplies
• Forge MOA/U with identified partner stakeholders for pre- • Establish connections and
commercial records storage • Establish mechanism, guidelines, or identified alternate sites/temporary arrangement for backup power, IT,
companies; policy for compensatory activities or workspaces; and communications and remote
programs (e.g. hazard pay provision, working stations;
• Review, prioritize, and compensatory time off ) in the event • Identify a continuity facility capable of
transfer records and of disasters or emergencies; supporting essential operations, positions, • Maintain a directory for
76
 sensitive/classified data and personnel; coordination such as alternate radio
(either hard copy or • Comprehensive review of the frequency, satellite phone and
electronic media) in identified organizational structure and capacity• Install and maintain alternate power supply mobile number;
safe alternate sites/temporary to develop well-defined order of and back-up mechanisms for service utilities
workspaces succession and alternate key (e.g. water, gas, etc.) in the primary and • Ensure availability of subscription for
function holders; alternate sites/temporary workspaces; ICT equipment such as VSAT/Satellite
Phone;
• Enable/allow e-signature for critical • Identify moving/recovering strategies for
decision making in case signatories MEF at the alternate sites/temporary • Provide ICT Protocols, Guidelines
are not available workspaces including the pre-positioning of and Plans such as Network
supplies (where possible), mirroring computer architecture and Emergency
• Integrate existing personnel policies systems and databases at the alternate Communication Plan;
such as but not limited to alternative facility, or putting service level agreements in
work schedules to strategies for place with key vendors;
employees.
• Define systems and equipment, map and
•Establish partnerships with identified address the method of
organizations for augmentation and transferring/replicating these systems into the
forge/secure Memorandum of identified alternate sites/temporary
Agreement/Understanding (MOA/U) workspaces.
with said organizations;
• Maintenance of facilities, buildings, and
•Provision of safe transportation equipment shall be considered in this section
services for personnel physically such as infrastructure audit
reporting, if and when needed.
• Provision of insurance coverage of building
and facilities
• Duplication and storage of • Identify safe alternate • Maintain a database of safe alternate sites • Address the operability and
back-up of e-copy sites/temporary workspaces to ensure or temporary workspaces that can be interoperability of communication
documents in the primary safety of personnel; temporarily occupied while the original systems, including equipment with
and alternate sites/temporary building is being rebuilt or currently voice and/or text capability (i.e.:
workspaces such as • Provide or extend employee inaccessible; mobile telephones, satellite phones,
Disposal of Unserviceable
subscription to cloud storage, assistance benefits and insurance as pagers, non-secure telephones, two-
Equipment/Vehicle
google drive, among others; part of the moral and welfare of • Forge Memorandum of way radios, internet, and facsimile);
personnel; Agreement/Understanding (MOA/U) with
• Forge MOA/U with identified partner stakeholders for pre- • Establish connections and
commercial records storage • Establish mechanism, guidelines, or identified alternate sites/temporary arrangement for backup power, IT,
companies; policy for compensatory activities or workspaces; and communications and remote
77
 programs (e.g. hazard pay provision, working stations;
• Review, prioritize, and compensatory time off ) in the event • Identify a continuity facility capable of
transfer records and of disasters or emergencies; supporting essential operations, positions, • Maintain a directory for
sensitive/classified data and personnel; coordination such as alternate radio
(either hard copy or • Comprehensive review of the frequency, satellite phone and
electronic media) in identified
organizational structure and capacity • Install and maintain alternate power supply mobile number;
safe alternate sites/temporary
to develop well-defined order of and back-up mechanisms for service utilities
workspaces succession and alternate key (e.g. water, gas, etc.) in the primary and • Ensure availability of subscription for
function holders; alternate sites/temporary workspaces; ICT equipment such as VSAT/Satellite
Phone;
• Enable/allow e-signature for critical • Identify moving/recovering strategies for
decision making in case signatories MEF at the alternate sites/temporary • Provide ICT Protocols, Guidelines
are not available workspaces including the pre-positioning of and Plans such as Network
supplies (where possible), mirroring computer architecture and Emergency
• Integrate existing personnel policies systems and databases at the alternate Communication Plan;
such as but not limited to alternative facility, or putting service level agreements in
work schedules to strategies for place with key vendors;
employees.
• Define systems and equipment, map and
•Establish partnerships with identified address the method of
organizations for augmentation and transferring/replicating these systems into the
forge/secure Memorandum of identified alternate sites/temporary
Agreement/Understanding (MOA/U) workspaces.
with said organizations;
• Maintenance of facilities, buildings, and
•Provision of safe transportation equipment shall be considered in this section
services for personnel physically such as infrastructure audit
reporting, if and when needed.
• Provision of insurance coverage of building
and facilities
• Duplication and storage of • Identify safe alternate • Maintain a database of safe alternate sites • Address the operability and
back-up of e-copy sites/temporary workspaces to ensure or temporary workspaces that can be interoperability of communication
documents in the primary safety of personnel; temporarily occupied while the original systems, including equipment with
Repair and Maintenance of
and alternate sites/temporary building is being rebuilt or currently voice and/or text capability (i.e.:
Equipment (Office/ICT), Vehicles and
workspaces such as • Provide or extend employee inaccessible; mobile telephones, satellite phones,
Facilities
subscription to cloud storage, assistance benefits and insurance as pagers, non-secure telephones, two-
google drive, among others; part of the moral and welfare of • Forge Memorandum of way radios, internet, and facsimile);
personnel; Agreement/Understanding (MOA/U) with
78
• Forge MOA/U with
commercial records storage
companies;
• Review, prioritize, and
transfer records and
sensitive/classified data
(either hard copy or
electronic media) in identified
safe alternate sites/temporary
workspaces
identified partner stakeholders for pre- • Establish connections and
• Establish mechanism, guidelines, or identified alternate sites/temporary arrangement for backup power, IT,
policy for compensatory activities or workspaces; and communications and remote
programs (e.g. hazard pay provision, working stations;
compensatory time off ) in the event • Identify a continuity facility capable of
of disasters or emergencies; supporting essential operations, positions, • Maintain a directory for
and personnel; coordination such as alternate radio
• Comprehensive review of the frequency, satellite phone and
organizational structure and capacity • Install and maintain alternate power supply mobile number;
to develop well-defined order of and back-up mechanisms for service utilities
succession and alternate key (e.g. water, gas, etc.) in the primary and • Ensure availability of subscription for
function holders; alternate sites/temporary workspaces; ICT equipment such as VSAT/Satellite
Phone;
• Enable/allow e-signature for critical • Identify moving/recovering strategies for
decision making in case signatories MEF at the alternate sites/temporary • Provide ICT Protocols, Guidelines
are not available workspaces including the pre-positioning of and Plans such as Network
supplies (where possible), mirroring computer architecture and Emergency
• Integrate existing personnel policies systems and databases at the alternate Communication Plan;
such as but not limited to alternative facility, or putting service level agreements in
work schedules to strategies for place with key vendors;
employees.
• Define systems and equipment, map and
•Establish partnerships with identified address the method of
organizations for augmentation and transferring/replicating these systems into the
forge/secure Memorandum of identified alternate sites/temporary
Agreement/Understanding (MOA/U) workspaces.
with said organizations;
• Maintenance of facilities, buildings, and
•Provision of safe transportation equipment shall be considered in this section
services for personnel physically such as infrastructure audit
reporting, if and when needed.
• Provision of insurance coverage of building
and facilities
79

• Duplication and storage of • Establish mechanism, guidelines, or
back-up of e-copy
documents in the primary
and alternate sites/temporary compensatory time off ) in the event
workspaces such as
subscription to cloud storage,
google drive, among others; • Comprehensive review of the
• Forge MOA/U with
Reproduction and Distribution of IEC
commercial records storage succession and alternate key
Materials to Stakeholders
companies;
• Review, prioritize, and
transfer records and
sensitive/classified data
(either hard copy or
electronic media) in identified
safe alternate sites/temporary
workspaces
• Maintain a database of safe alternate sites
• Identify safe alternate
or temporary workspaces that can be
sites/temporary workspaces to ensure
temporarily occupied while the original
safety of personnel;
building is being rebuilt or currently
inaccessible;
• Provide or extend employee
assistance benefits and insurance as
• Forge Memorandum of • Address the operability and
part of the moral and welfare of
Agreement/Understanding (MOA/U) with interoperability of communication
personnel;
identified partner stakeholders for pre- systems, including equipment with
identified alternate sites/temporary voice and/or text capability (i.e.:
workspaces; mobile telephones, satellite phones,
policy for compensatory activities or
pagers, non-secure telephones, two-
programs (e.g. hazard pay provision,
• Identify a continuity facility capable of way radios, internet, and facsimile);
supporting essential operations, positions,
of disasters or emergencies;
and personnel; • Establish connections and
arrangement for backup power, IT,
• Install and maintain alternate power supply and communications and remote
organizational structure and capacity
and back-up mechanisms for service utilities working stations;
to develop well-defined order of
(e.g. water, gas, etc.) in the primary and
alternate sites/temporary workspaces; • Maintain a directory for
function holders;
coordination such as alternate radio
• Identify moving/recovering strategies for frequency, satellite phone and
• Enable/allow e-signature for critical
MEF at the alternate sites/temporary mobile number;
decision making in case signatories
workspaces including the pre-positioning of
are not available
supplies (where possible), mirroring computer • Ensure availability of subscription for
systems and databases at the alternate ICT equipment such as VSAT/Satellite
• Integrate existing personnel policies
facility, or putting service level agreements in Phone;
such as but not limited to alternative
place with key vendors;
work schedules to strategies for
• Provide ICT Protocols, Guidelines
employees.
• Define systems and equipment, map and and Plans such as Network
address the method of architecture and Emergency
•Establish partnerships with identified
transferring/replicating these systems into the Communication Plan;
organizations for augmentation and
identified alternate sites/temporary
forge/secure Memorandum of
workspaces.
Agreement/Understanding (MOA/U)
with said organizations;
• Maintenance of facilities, buildings, and
equipment shall be considered in this section
•Provision of safe transportation
such as infrastructure audit
80

• Duplication and storage of
back-up of e-copy
documents in the primary
and alternate sites/temporary
workspaces such as
subscription to cloud storage,
google drive, among others;
• Forge MOA/U with
Records Management (Incoming
commercial records storage
and Outgoing Correspondences)
companies;
• Review, prioritize, and
transfer records and
sensitive/classified data
(either hard copy or
electronic media) in identified
safe alternate sites/temporary
workspaces
services for personnel physically
reporting, if and when needed. • Provision of insurance coverage of building
and facilities
• Identify safe alternate • Maintain a database of safe alternate sites
sites/temporary workspaces to ensure or temporary workspaces that can be
safety of personnel; temporarily occupied while the original
building is being rebuilt or currently • Address the operability and
• Provide or extend employee inaccessible; interoperability of communication
assistance benefits and insurance as systems, including equipment with
part of the moral and welfare of • Forge Memorandum of voice and/or text capability (i.e.:
personnel; Agreement/Understanding (MOA/U) with mobile telephones, satellite phones,
identified partner stakeholders for pre- pagers, non-secure telephones, two-
• Establish mechanism, guidelines, or identified alternate sites/temporary way radios, internet, and facsimile);
policy for compensatory activities or workspaces;
programs (e.g. hazard pay provision, • Establish connections and
compensatory time off ) in the event • Identify a continuity facility capable of arrangement for backup power, IT,
of disasters or emergencies; supporting essential operations, positions, and communications and remote
and personnel; working stations;
• Comprehensive review of the
organizational structure and capacity • Install and maintain alternate power supply • Maintain a directory for
to develop well-defined order of and back-up mechanisms for service utilities coordination such as alternate radio
succession and alternate key (e.g. water, gas, etc.) in the primary and frequency, satellite phone and
function holders; alternate sites/temporary workspaces; mobile number;
• Enable/allow e-signature for critical • Identify moving/recovering strategies for • Ensure availability of subscription for
decision making in case signatories MEF at the alternate sites/temporary ICT equipment such as VSAT/Satellite
are not available workspaces including the pre-positioning of Phone;
supplies (where possible), mirroring computer
• Integrate existing personnel policies systems and databases at the alternate • Provide ICT Protocols, Guidelines
such as but not limited to alternative facility, or putting service level agreements in and Plans such as Network
work schedules to strategies for place with key vendors; architecture and Emergency
employees. Communication Plan;
• Define systems and equipment, map and
•Establish partnerships with identified address the method of
organizations for augmentation and transferring/replicating these systems into the
81

• Duplication and storage of
back-up of e-copy
documents in the primary
and alternate sites/temporary
workspaces such as
subscription to cloud storage,
google drive, among others;
Inventory of Property Plant and • Forge MOA/U with
Equipment (PPE) of Serviceable and commercial records storage
Unserviceable Equipment companies;
• Review, prioritize, and
transfer records and
sensitive/classified data
(either hard copy or
electronic media) in identified
safe alternate sites/temporary
workspaces
forge/secure Memorandum of identified alternate sites/temporary
Agreement/Understanding (MOA/U) workspaces.
with said organizations;
• Maintenance of facilities, buildings, and
•Provision of safe transportation equipment shall be considered in this section
services for personnel physically such as infrastructure audit
reporting, if and when needed.
• Provision of insurance coverage of building
and facilities
• Identify safe alternate • Maintain a database of safe alternate sites
sites/temporary workspaces to ensure or temporary workspaces that can be
• Address the operability and
safety of personnel; temporarily occupied while the original
interoperability of communication
building is being rebuilt or currently
systems, including equipment with
• Provide or extend employee inaccessible;
voice and/or text capability (i.e.:
assistance benefits and insurance as
mobile telephones, satellite phones,
part of the moral and welfare of • Forge Memorandum of
pagers, non-secure telephones, two-
personnel; Agreement/Understanding (MOA/U) with
way radios, internet, and facsimile);
identified partner stakeholders for pre-
• Establish mechanism, guidelines, or identified alternate sites/temporary
• Establish connections and
policy for compensatory activities or workspaces;
arrangement for backup power, IT,
programs (e.g. hazard pay provision,
and communications and remote
compensatory time off ) in the event • Identify a continuity facility capable of
working stations;
of disasters or emergencies; supporting essential operations, positions,
and personnel;
• Maintain a directory for
• Comprehensive review of the
coordination such as alternate radio
organizational structure and capacity • Install and maintain alternate power supply
frequency, satellite phone and
to develop well-defined order of and back-up mechanisms for service utilities
mobile number;
succession and alternate key (e.g. water, gas, etc.) in the primary and
function holders; alternate sites/temporary workspaces;
• Ensure availability of subscription for
ICT equipment such as VSAT/Satellite
• Enable/allow e-signature for critical • Identify moving/recovering strategies for
Phone;
decision making in case signatories MEF at the alternate sites/temporary
are not available workspaces including the pre-positioning of
• Provide ICT Protocols, Guidelines
supplies (where possible), mirroring computer
and Plans such as Network
• Integrate existing personnel policies systems and databases at the alternate
architecture and Emergency
such as but not limited to alternative facility, or putting service level agreements in
Communication Plan;
work schedules to strategies for place with key vendors;
employees.
82

Conduct of Regional HRMPSB -
Human Resource Merit, Promotion
and Selection Board Assessment,
Interview and Deliberation of
Applicants for vacant positions.
• Define systems and equipment, map and
•Establish partnerships with identified address the method of
organizations for augmentation and transferring/replicating these systems into the
forge/secure Memorandum of identified alternate sites/temporary
Agreement/Understanding (MOA/U) workspaces.
with said organizations;
• Maintenance of facilities, buildings, and
•Provision of safe transportation equipment shall be considered in this section
services for personnel physically such as infrastructure audit
reporting, if and when needed.
• Provision of insurance coverage of building
and facilities
• Identify safe alternate • Maintain a database of safe alternate sites • Address the operability and
sites/temporary workspaces to ensure or temporary workspaces that can be interoperability of communication
safety of personnel; temporarily occupied while the original systems, including equipment with
building is being rebuilt or currently voice and/or text capability (i.e.:
• Duplication and storage of
• Provide or extend employee inaccessible; mobile telephones, satellite phones,
back-up of e-copy
assistance benefits and insurance as pagers, non-secure telephones, two-
documents in the primary
part of the moral and welfare of • Forge Memorandum of way radios, internet, and facsimile);
and alternate sites/temporary
personnel; Agreement/Understanding (MOA/U) with
workspaces such as
identified partner stakeholders for pre- • Establish connections and
subscription to cloud storage,
• Establish mechanism, guidelines, or identified alternate sites/temporary arrangement for backup power, IT,
google drive, among others;
policy for compensatory activities or workspaces; and communications and remote
programs (e.g. hazard pay provision, working stations;
• Forge MOA/U with
compensatory time off ) in the event • Identify a continuity facility capable of
commercial records storage
of disasters or emergencies; supporting essential operations, positions, • Maintain a directory for
companies;
and personnel; coordination such as alternate radio
• Comprehensive review of the frequency, satellite phone and
• Review, prioritize, and
organizational structure and capacity • Install and maintain alternate power supply mobile number;
transfer records and
to develop well-defined order of and back-up mechanisms for service utilities
sensitive/classified data
succession and alternate key (e.g. water, gas, etc.) in the primary and • Ensure availability of subscription for
(either hard copy or
function holders; alternate sites/temporary workspaces; ICT equipment such as VSAT/Satellite
electronic media) in identified
Phone;
safe alternate sites/temporary
• Enable/allow e-signature for critical • Identify moving/recovering strategies for
workspaces
decision making in case signatories MEF at the alternate sites/temporary • Provide ICT Protocols, Guidelines
are not available workspaces including the pre-positioning of and Plans such as Network
supplies (where possible), mirroring computer architecture and Emergency
• Integrate existing personnel policies systems and databases at the alternate Communication Plan;
83

• Duplication and storage of
back-up of e-copy
documents in the primary
and alternate sites/temporary
workspaces such as
subscription to cloud storage,
google drive, among others;
• Forge MOA/U with
Provision of Financial Assistance to
commercial records storage
the Victims of Disasters
companies;
• Review, prioritize, and
transfer records and
sensitive/classified data
(either hard copy or
electronic media) in identified
safe alternate sites/temporary
workspaces
such as but not limited to alternative facility, or putting service level agreements in
work schedules to strategies for place with key vendors;
employees.
• Define systems and equipment, map and
•Establish partnerships with identified address the method of
organizations for augmentation and transferring/replicating these systems into the
forge/secure Memorandum of identified alternate sites/temporary
Agreement/Understanding (MOA/U) workspaces.
with said organizations;
• Maintenance of facilities, buildings, and
•Provision of safe transportation equipment shall be considered in this section
services for personnel physically such as infrastructure audit
reporting, if and when needed.
• Provision of insurance coverage of building
and facilities
• Identify safe alternate • Maintain a database of safe alternate sites • Address the operability and
sites/temporary workspaces to ensure or temporary workspaces that can be interoperability of communication
safety of personnel; temporarily occupied while the original systems, including equipment with
building is being rebuilt or currently voice and/or text capability (i.e.:
• Provide or extend employee inaccessible; mobile telephones, satellite phones,
assistance benefits and insurance as pagers, non-secure telephones, two-
part of the moral and welfare of • Forge Memorandum of way radios, internet, and facsimile);
personnel; Agreement/Understanding (MOA/U) with
identified partner stakeholders for pre- • Establish connections and
• Establish mechanism, guidelines, or identified alternate sites/temporary arrangement for backup power, IT,
policy for compensatory activities or workspaces; and communications and remote
programs (e.g. hazard pay provision, working stations;
compensatory time off ) in the event • Identify a continuity facility capable of
of disasters or emergencies; supporting essential operations, positions, • Maintain a directory for
and personnel; coordination such as alternate radio
• Comprehensive review of the frequency, satellite phone and
organizational structure and capacity • Install and maintain alternate power supply mobile number;
to develop well-defined order of and back-up mechanisms for service utilities
succession and alternate key (e.g. water, gas, etc.) in the primary and • Ensure availability of subscription for
function holders; alternate sites/temporary workspaces; ICT equipment such as VSAT/Satellite
Phone;
• Enable/allow e-signature for critical • Identify moving/recovering strategies for
decision making in case signatories MEF at the alternate sites/temporary • Provide ICT Protocols, Guidelines
84
are not available workspaces including the pre-positioning of and Plans such as Network
supplies (where possible), mirroring computer architecture and Emergency
• Integrate existing personnel policies systems and databases at the alternate Communication Plan;
such as but not limited to alternative facility, or putting service level agreements in
work schedules to strategies for place with key vendors;
employees.
• Define systems and equipment, map and
•Establish partnerships with identified address the method of
organizations for augmentation and transferring/replicating these systems into the
forge/secure Memorandum of identified alternate sites/temporary
Agreement/Understanding (MOA/U) workspaces.
with said organizations;
• Maintenance of facilities, buildings, and
•Provision of safe transportation equipment shall be considered in this section
services for personnel physically such as infrastructure audit
reporting, if and when needed.
• Provision of insurance coverage of building
and facilities

85
86
 IMPACT ANALYSIS

MISSION ESSENTIAL IMPACT TO ORGANIZATION IF NOT RECOVERY TIME

MEF OUTPUT MEF INPUT RESOURCE REQUIREMENT
FUNCTION PERFORMED OBJECTIVE (RTO)
Tier 1: Must be performed within 0 -
Determine whether the MEF
12 hours
requires information (e.g.
Products or services that are *What are the consequences if MEF is not delivered due to Tier 2: Must be performed from 12 -
reports from LGUs, other *No. of people required to perform the MEF
delivered by a particular MEF disruptions? 24 hours
agencies), services or *Facility and equipment needed to perform the MEF
*refer to MEF list based on Functions (e.g. vital reports produced *Impact or consequences can be operational (affecting Tier 3: Must be performed from 24 -
authorization from other *Communications and IT requirements needed to perform the
Categorization and information released processes), reputational (affecting organization's reputation 48 hours
offices (e.g. internal units, MEF
through the operations or public image) or regulatory (non-compliance to regulatory Tier 4: Must be performed from 48 -
other government *Other resources required (Budget, Partners, etc.)
services) requirements) 72 hours
agencies) in performing
Tier 5: Can be performed from 72
MEFs.
hours and beyond
PAGASA Weather
1. Threats/Hazards will not be properly People: All OCD Caraga Personnel, RDRRMC
advisories and
explained and disseminated to Member Agencies, LGUs
other issuances,
communities.
Analysis of Facility / Equipment: Operation Center
PDRA Result 2. Communities will not understand the risks
concerned (Primary and Alternate), Desk, Printer,
(Scientific and as a result of the consequence of the
warning/science Scanner, Vehicle, Generator Set
Conduct of Pre-Disaster community-based), threat/hazard. Tier 1: Must be
agencies, RDRRMC Communication / IT: Computer [indicate
Risk Assessment (PDRA) Minutes of the 3. Decision-makers will have difficulty of performed within 0 - 12
Advisory and specs and Applications needed], Fascimile,
Meeting Meeting, RDRRMC imposing measures and strategies to lessen hours
Memorandum, Internet Connection (min. of 50Mbps),
Advisory and the impacts of threats/hazards to
Notice of the Handheld Radio
Memorandum communities.
Meeting,
4. Possible impacts to populace and basis
Preparedness Others: Quick Response Fund for meals and
of appropriate levels of impacts and
measures of other expenses
actions will not be determined.
RDRRMC Members
1. The NDRRMC will have no idea/picture People: Operation Center Personnel, Support
on the situation at the ground and Staff
decision-makers will not understand the Facility / Equipment: Operation Center
Situational/Progress
current situation in the region. Tier 1: Must be (Primary and Alternate), Desk, Printer,
24/7 Operations Report RDRRMC Situational Reports from LGUs
2. Non-provision of assistance to disaster performed within 0 - 12 Scanner, Generator Set
Development Reports and RDRRMC
affected communities due to unawareness hours Communication / IT: Computer, Laptop (at
Members
of the situation of the ground and absence least core i5), Internet Connection (min.
of proper documentation that will lead to 50Mbps), Handheld Radio, Sattelite Phone,
chaotic situation at the ground Mobile Phones (hotline)

87

Conduct of Rapid
RDRRMC RDANA
Damage Assessment and
Needs Analysis (RDANA)
Dissemination of Alert RDRRMC/OCD Alert
Warnings, Weather
Bulletins, and Advisories
Conduct of Post Disaster
Needs Assessment/Post
Conflict Needs Assessment PDNA/PCNA Report
(PDNA/PCNA)
3. No records and reports of untowards
Others: Quick Response Fund for meals and
incidents
other expenses
4. Misinformation to and from the public
1. Disaster affected areas and needs for People: RDANA Team, OCD Caraga
immediate provision of relief and response Personnel
requirement will not be properly and timely
assessed. Facility / Equipment: Vehicle
2. The NDRRMC will have no idea/picture
on the situation at the ground and Communication / IT: Computer, Laptop (at
decision-makers will not understand the least core i5), Internet Connection (min.
RDANA Reports Tier 5: Can be
current situation in the region. 50Mbps), Handheld Radio, Mobile Phones
from LGUs and performed from 72 hours
Report 3. Non-provision of assistance to disaster (hotline)
RDRRMC Members and beyond
affected communities due to unawareness
of the situation of the ground and absence
of proper documentation that will lead to
chaotic situation at the ground Others: Quick Response Fund for meals,
4. No records and reports of untowards accomodation and other expenses
incidents
5. Misinformation to and from the public
PAGASA Weather People: OCD Caraga Personnel
advisories and Facility / Equipment: Operation Center
other issuances, (Primary and Alternate), Desk, Printer,
1. Communities are not properly and timely
Analysis of Tier 1: Must be Scanner, Vehicle, Generator Set
provided with information that are
Warnings and cocerned performed within 0 - 12 Communication / IT: Computer [indicate
necessary for their preparedness and
Advisories warning/science hours specs and Applications needed], Fascimile,
response action
agencies, RDRRMC Internet Connection (min. of 50Mbps),
Advisory and Handheld Radio
Memorandum
Others:
People: PDNA Team, OCD Caraga Personnel
Damages and Losses brought about by
Facility / Equipment: Vehicle
PDNA Reports from disasters and its impacts on the economy Tier 5: Can be
RDRRMC
LGUs and RDRRMC in order to come up with the priority needs performed from 72 hours
Communication / IT: Computer, Laptop (at
Members for reconstruction and recovery will not be and beyond
least core i5), Internet Connection (min.
properly assessed.
50Mbps), Handheld Radio, Mobile Phones
(hotline)
88
 Others: Quick Response Fund for meals,
accomodation and other expenses
People: OCD Caraga Personnel
Police Report,
Death Certificate (if 1) Low satifaction rate of the requesting Facility / Equipment: Vehicle
Provision of Financial Tier 5: Can be Communication / IT: Computer, Laptop (at
Financial Assistance deceased), party
Assistance to the Victims of performed from 72 hours least core i5), Internet Connection (min.
to Requesting party Barangay and 2) Non-adherence to NDRRMC
Disaster and beyond 50Mbps), Mobile Phones
Municipal Memorandum
Certificate Others: Budget and Fund for Food and other
expenses
1) Low satifaction rate of LGUs and other People: OCD Caraga Personnel
Request Letter with
requesting stakeholders
supporting Facility / Equipment:
Processing of NDRRMF 2) LGUs and other requesting stakeholders Tier 5: Can be
Approved NDRRMF documents from
Request by LGUs/NGAs will have no opportunity to access the performed from 72 hours Communication / IT: Computer, Laptop (at
Request LGUs and other
Outside PDNA or RRP NDRRMF and beyond least core i5), Internet Connection (min.
stakeholders,
3) Non-implementation of DRRM Projects 50Mbps), Mobile Phones
NDRRMF
requiring huge amount Others:
Technical People: OCD Caraga Personnel
assistance and Facility / Equipment: Vehicle, Camera
Conduct of Regional
guidance from 1) DRRM Funded projects will not be well- Tier 5: Can be
Project Monitoring and
RPMET Result RDRRMC RPMET, monitored and evaluated performed from 72 hours Communication / IT: Computer, Laptop (at
Evaluation for National
RDRRMC 2) and beyond least core i5), Mobile Phones
DRRM Funded Projects
Memorandum and
Others: Budget and Fund for Food and other
Resolution
expenses
People: OCD Caraga Personnel, PDPS
Annual Plans and 1) Local DRRM Plans will not be reviewed
Review of Local DRRM Facility / Equipment:
Budget, Local and evaluated;
Plans and Issuance of
Review Results, DRRM Plans, Review 2) Inconsistency and non-alignment of Tier 4: Must be Communication / IT: Computer, Laptop (at
Appropriate Review
Certifications, Checklist, Official LDRRMPs with the National and Regional performed from 48 - 72 least core i5), Internet Connection (min.
Certifications (Scheduled
Recommendations Transmittal Letter, DRRMPs; hours 50Mbps), Mobile Phones
Reviews and Walk-in
RDRRMC 3) Utilization of Local DRRM Fund will not be
Clients) Others:
Memoranda judiciously guaranteed

People: OCD Caraga Personnel

89
 Annual Plans and
Budget, RDRRMC Facility / Equipment: Vehicle
Memoranda, GK
Seal Toolkit 1) Non-compliance of Caraga Region in
(checklist and the mandatory assessment of LDRRMCOs, Communication / IT: Computer, Laptop (at
Regional Gawad guidance notes), CSOs, and other participating stakehodlers Tier 5: Can be least core i5), Internet Connection (min.
Assessment of Regional 50Mbps), Mobile Phones
KALASAG Seal Request Letter, using the presribed assessment toolkit; performed from 72 hours
Gawad KALASAG Entries
Official Results Technical 2) DRRM efforts of LGUs and stakeholders and beyond
guidnace and will not be tested, enhanced, and
assistance of strengthened Others: Budget and Fund for Food, Venue,
RDRRMC Regional and other expenses
Selection
Committee (RSC)
N/RDRRM Plan, People: OCD Caraga Personnel, RDRRMC
Regional Members
Contingency Plan, Facility / Equipment: Camera, Microphone,
Annual Plans and Desk, Printer, Scanner, Generator Set
Budget, Relevant 1) No monitoring and evaluation on DRRM
RDRRMC Resolutions Communication / IT: Computer, Laptop (at
Provision of Secretariat updates, regional Efforts and challenges
and Memoranda, Tier 5: Can be least core i5), Internet Connection (min.
Service to Regional DRRM policies and 2) Non-recognition of efforts and
Minutes of the performed from 72 hours 50Mbps), Mobile Phones
Council (RDRRMC) guidelines, challenges of LGUs and RDRRMC Members
Meeting, Technical and beyond
Members Significant 3) Non-issuance of DRRM Related policies
Assistance
milestones, and guidelines
accomplishments Others: Budget and Fund for Food, Venue,
and challenges of and other expenses
RDRRMC thematic
committees
People: OCD Caraga Personnel, Resource
Knowledge on Annual Plans and Person
DRRM, Awareness Budget, RDRRMC
Raising, Memoranda, 1) Communities will not be aware and Facility / Equipment: Camera, Microphone,
Strengthened Invitation Letter to capacitated on DRRM Tier 5: Can be Desk, Printer, Scanner, Generator Set
Provision of Civil Defense
Commitment on LGUs and 2) DRRM will not be mainstreamed and performed from 72 hours Communication / IT: Computer, Laptop (at
and DRRM Training Courses
DRRM, Effective and stakeholders, integrated in the development activities of and beyond least core i5), Internet Connection (min.
Efficient Training Information communities 50Mbps), Mobile Phones
Implementation of Management Others: Budget and Fund for Food, Venue,
DRRM initiatives System (IMS) and other expenses

90
 People: OCD Caraga Personnel, Resource
Knowledge on Annual Plans and
Person
DRRM, Awareness Budget, RDRRMC
Raising, Memoranda, 1) Communities will not be aware and Facility / Equipment: Camera, Microphone,
Provision of Technical Strengthened Invitation Letter to capacitated on DRRM Tier 5: Can be Desk, Printer, Scanner, Generator Set
Assistance to Discuss Commitment on LGUs and 2) DRRM will not be mainstreamed and performed from 72 hours Communication / IT: Computer, Laptop (at
Subjects on DRRM DRRM, Effective and stakeholders, integrated in the development activities of and beyond least core i5), Internet Connection (min.
Efficient Training Information communities 50Mbps), Mobile Phones
Implementation of Management Others: Budget and Fund for Food, Venue,
DRRM initiatives System (IMS) and other expenses

People: OCD Caraga Personnel

Provision of Food/Non- Food and Non-Food Facility / Equipment: Vehicle
Request Letter, 1) Low satifaction rate of LGUs and other Tier 5: Can be
Food Items and other items with proper
Inventory of Food requesting stakeholders performed from 72 hours Communication / IT: Computer, Laptop (at
Logistical Needs to acknowledgement
and non-food items 2) and beyond least core i5), Mobile Phones
stakeholders receipt

Others: Fund for rentals and fuel

Processing of Application
for Day-Offs or
Compensatory Time-Offs
(CTO)
Processing of Application
for Leave of Absence (for
Application for
Applications within RDs
Leave of Absence
Authority)
1) Personnel will not be given a chance to People: Human Resource Personnel
enjoy CTOs and Official Leaves for
accrued number of hours earned as a Facility / Equipment:
result of duty rendered to Operations
Request Letter, Center beyong regular working hours,
Tier 3: Must be
Approved Completely Filled and/or thos rendered on Saturdays, Communication / IT: Computer, Laptop (at
performed from 24 - 48
Applications out Forms and Sundays and Holidays; off without the least core i5), Mobile Phones
hours
other attachments benifit of overtime pay
2) Non-adherence to policy and uniform
procedures on the availment of
Others:
compensatory time-off in lieu to overtime
pay
People: Human Resource Personnel
1) Non-adherence to standard procedures
Request Letter, Facility / Equipment:
Approved in availing leave previleges for absences of Tier 3: Must be
Completely Filled
OCD Caraga Personnel performed from 24 - 48
out Forms and
2) Procedures to avail leave priveleges will hours Communication / IT: Computer, Laptop (at
other attachments least core i5), Mobile Phones
not be properly undertaken
Others:

91
 People: Procurement Personnel, Finance Unit,
Approving authority, End-user
Purchase Request,
Approved 1) Non-adherence to RA 9184 or the Facility / Equipment:
Purchase Order,
Procurement Government Procurement Reform Act Tier 3: Must be
Processing of Procurement Abstract of Communication / IT: Computer, Laptop (at
Documents, 2) Issuance of Audit Observation performed from 24 - 48
Activities Canvass, Training least core i5), Internet Connection (min.
Voucher and Memorandum from COA hours
Design/Activity 50Mbps), Mobile Phones
Cheque 3) Non-approval of procurement activities
Proposal
Others:

People: Procurement Personnel, Finance Unit,

1) Non-adherence to COA Rules and Approving authority, End-user
Approved Request Request form for
regulations on the grant, utilization and
for Cash Advance, Cash Advance, Tier 3: Must be Facility / Equipment:
Processing of Request for liquidation of cash advances
Liquidation Report, Authority for Cash performed from 24 - 48 Communication / IT: Computer, Laptop (at
Cash Advance 2) Issuance of Audit Observation
Voucher and Advance, activity hours least core i5), Internet Connection (min.
Memorandum from COA
Cheque proposal 50Mbps), Mobile Phones
3) Non-implementation of activities
Others:
1) Possible non-implementation of any People: Accountable officers (RD and SDO)
transaction
Facility / Equipment: Vehicle
Bond confirmation 2) Non-adherence to COA Rules and Tier 5: Can be
Processing of Fidelity Bond Communication / IT: Computer, Laptop (at
from bureau of Fidelity bond form regulations on the timely processing of performed from 72 hours
of Accountable Officer/s least core i5), Internet Connection (min.
treasury fidelity bond application/renewal of and beyond
accountable officers to process payments 50Mbps), Mobile Phones
and perform accountabilities Others:
People: Financial Management Staff
BIR Tax Returns
Alphalist of Payees, Non-compliance to RR 11-2018 in efficiently Facility / Equipment: Vehicle
(1600/0619E), EFPS Tier 3: Must be
Summary of Taxes establishing and implementing the Communication / IT: Computer, Laptop (at
Filing and Payments to BIR Online Payment performed from 24 - 48
withheld, Voucher payment of government taxes and other
Receipt, BIR hours least core i5), Internet Connection (min.
and Cheque tax remittances
Confirmation 50Mbps), Mobile Phones
Others:
1) Personnel will not be given the chance People: SAO, requesting party
to be provided with the supplies Tier 1: Must be Facility / Equipment:
Requisition and Issuance of Issued requested Requisition and
2) Improper implementation for requisition performed within 0 - 12 Communication / IT: Computer, Laptop (at
Supplies supplies Issuance Slip
and issuance of supplies hours least core i5), Internet Connection (min.
3) Non-adherence to COA Rules and 50Mbps)

92

Inspection, Acceptance,
and Issuance of
Equipment/Supplies/Goods
and Corresponding
Accountability Documents
Processing of Liquidation
Documents and Issuance
of Check as Payment for
Supplies
Disposal of Unserviceable
Equipment/Vehicle
Repair and Maintenance
of Equipment (Office/ICT),
Vehicles and Facilities
Reproduction and
Distribution of IEC Materials
to Stakeholders
Regulation on Requisition and Issuance of
Others: Supplies
Supplies
1) Improper implementation for inspection, People: SAO, requesting party
Inspection and acceptance, and issuance of
Facility / Equipment:
Signed Technical Acceptance Equipment/Supplies/Goods and Tier 1: Must be
Inspection and Report, Delivery Corresponding Accountability Documents performed within 0 - 12 Communication / IT:
Acceptance Report Receipt, Purchase 2) No proper turn-over of hours
Order Equipment/Supplies/Goods to Others: Equipment/Supplies/Goods
accountable officer
1) Non-adherence to COA Rules and People: Financial Management Staff
regulations on the Liquidation Documents Facility / Equipment: Vehicle
Activity proposal, Tier 3: Must be
and Issuance of Check Communication / IT: Computer, Laptop (at
Voucher and Check procurement performed from 24 - 48
2) Issuance of Audit Observation least core i5), Internet Connection (min.
documents hours
Memorandum from COA 50Mbps), Mobile Phones
3) Non-implementation of activities Others:
People: SAO
Signed Inventory 1) Non-adherence to COA Rules and
Facility / Equipment:
and inspection Inventory of Regulations on Disposal of Unserviceable Tier 2: Must be
Communication / IT: Computer, Laptop (at
report of unserviceable Equipment/Vehicle performed from 12 - 24
least core i5), Internet Connection (min.
Unserviceable equipment 2) No proper records of disposed hours
Equipment equipment/vehicle 50Mbps), Mobile Phones
Others:
People: SAO
1) Non-adherence to COA Rules and
Job Order, Regulations on Repair and Maintenance of Facility / Equipment:
Tier 2: Must be Communication / IT: Computer, Laptop (at
Inspection and Request for Repair, Equipment (Office/ICT), Vehicles and
performed from 12 - 24 least core i5), Internet Connection (min.
Acceptance Report, Purchase Request Facilities
hours 50Mbps), Mobile Phones
Disposal Form 2) Short lifespan of office equipments and
vehicles Others: Funds and Budget for Repair and
Maintenance
People: Information Officer, Support Staff
Communities are not properly and timely Facility / Equipment:
IEC Materials Tier 5: Must be Communication / IT: Computer, Laptop (at
Relevant provided with information that are
(posters, manual, performed from 72 hours least core i5), Internet Connection (min.
Information necessary for their awareness on DRRM
brochure, flyers) and beyond 50Mbps), Mobile Phones
related information
Others: Budget and Funds for IEC Materials
production
93

Records Management
(Incoming and Outgoing
Correspondences)
Inventory of Property Plant Signed Report on
and Equipment (PPE) of Physical Property
Serviceable and
Unserviceable Equipment
Conduct of Regional
HRMPSB - Human Resource
Merit, Promotion and
Service Criteria
Selection Board
Assessment, Interview and
Deliberation of Applicants
for vacant positions.
People: Records management officer,
support staff
Incoming and Tier 1: Must be Facility / Equipment:
1) Poor records tracking and management
Routing Slips Outgoing performed from 0 to 12 Communication / IT: Computer, Laptop (at
2) Can lead to miscommunication
correspondences hours least core i5), Internet Connection (min.
50Mbps), Mobile Phones
Others: Records Management System
People: SAO, support staff
1) Non-adherence to COA rules and Facility / Equipment:
Tier 5: Must be
Inventory and PPE regulations on Inventory of Physical Communication / IT: Computer, Laptop (at
performed from 72 hours
Plant and Form Property Plant and Equipment least core i5), Internet Connection (min.
and beyond
Equipment 2) Poor inventory on PPE 50Mbps), Mobile Phones
Others:
Human Resource Personnel, HR Staff, Board of
Submission of Selection
Qualifications
1) Non-adherence to CSC 2017 Omnibus Facility / Equipment: Bulletin Boards
requirements,
Rules on Appointment and other human Tier 5: Must be Communication / IT: Computer, Laptop (at
posting of vacancy
resource actions performed from 72 hours least core i5), Internet Connection (min.
Result on social media,
2) Poor Personnel Fill-up rate and beyond 50Mbps), Mobile Phones, Social Media
Conduct of
3) Funds will be reverted Platforms
Examination and
Others: Budget and Funds for food and
Interview
venue
94
95
 EXERCISE AND TESTING PLAN

EXERCISE METHOD PARTICIPANTS EXERCISE OBJECTIVES SCHEDULE

Identify target population
Indicate specific type of exercise method to conduct
category of audience for each
(e.g. Workshop to develop Continuity Strategies)
exercise method.
Indicate target date to conduct
Specify exercise objective or goal for conducting the exercise. Note: Objectives must be S.M.A.R.T.
the exercise.

• To present the approved PSCP of OCD Caraga for everyone's July 2022 (after the
information of activities indicated in the plan and for appropriate approval and full
actions; dissemination of PSCP)
Presentation of the Approved OCD
All Personnel • To communicate the roles of each personnel relative to the
Caraga's PSCP (orientation)
established PSCP; and
• Convey to the staff the established chain of command in times of PDPS as the
emergency. implementing section
• To exercise and test the PSCP and DCG of OCD Caraga; Quarterly
• To know and act on areas of improvement;
• To familiarize the roles and responsibilties of every personnel during CBTS as the
Drills and Simulation Exercise All Personnel
the disaster or threat occurrence; and implementing section
• To capacitate OCD Caraga personnel on the proper conduct of drills
and simulation exercise
August 2022
• To assess the effectiveness of the established OCD Caraga Call Tree
Communication Drill: Implementation Protocol in the implementation of the PSCP;
All Personnel
of the OCD Caraga's Call Tree • To determine alternative Hierarchy of Communications; and
OS as the implementing
• To evaluate viability of identified Flow of Communication.
section
• To assess the completeness of the established [Agency] Guidelines on September 2022
Alternate Site Activation for continuity of operation of the OpCen;
Functional Exercise on Transfer to
All Personnel • To verify and test the operability and functionality of the identified
Identified Alternate Site
alternate sites (whether hot or cold); and OS and CBTS as the
• To update the Resource Requirements for Alternate Site Transfer implementing sections

96
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101
102
103
104
105
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107
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N

114
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LIST OF PERSONNEL TRAINED BY OCD:

OCD ID ACTIVITY
LAST FIRST MIDDLE POSITION/ OCD TRAINING COURSE(S) COMPLETED INCLUSIVE
SN NUMBE VENUE SPONSORED
NAME NAME INITIAL DESIGNATION (Year 2020 Trainings) DATE(S)
R BY
19- Mazo Liza R. Regional
1
198126 Director
2 16- Catedral Lorene S CDO V 1) Listening to the Unheard Voices of VTC/ Webinar August 28, NDRRMC/OC
000894 Chief, DRRM Persons with Disabilities during the 2020 D-CBTS
Division COVID-19 Pandemic

2) Strengthening Earthquake
September NDRRMC/OC
Preparedness during the COVID- VTC/ Webinar
8, 2020 D-CBTS
19 Pandemic

3) Online Launching Ceremony of

September NDRRMC/OC
the Public Service Continuity VTC/ Webinar
30, 2020 D & PDRF
Planning Guidebook

4) CAPID Conference on
“Continuing the Synergies for October 7,
VTC GIZ
Empowering Communities in 2020
Dealing with Conflict-Induced
Displacement”
5) Disaster Risk Reduction and
VTC/ Webinar October 22, NDRRMC/OC
Management Mechanisms Amidst
2020 D-CBTS
COVID-19 Pandemic
6) Risk Communication: VTC/ Webinar October 29, NDRRMC/OC
Communicating Resilience 2020 D-CBTS
7) Project Management and Grand Palace February OCD-
Monitoring Training Hotel, Butuan 13-14, 2020 CARAGA
City Region

3 18- Posas Amado M Civil Defense

186891 Officer IV/
1. Risk Communication: Communicating October 29, OCD-CBTS
Via Zoom
Resilience 2020 Central
Head
Administrative
117
 OCD ID ACTIVITY
LAST FIRST MIDDLE POSITION/ OCD TRAINING COURSE(S) COMPLETED INCLUSIVE
SN NUMBE VENUE SPONSORED
NAME NAME INITIAL DESIGNATION (Year 2020 Trainings) DATE(S)
R BY
&Financial
Management
Section
(AFMS);

Bids and
Awards
Committee
(BAC)
Chairman
2. Retooling Training for Cordillera DRRM
Pool of Instructors in Alternative October 1-
Via Zoom OCD-CAR
Teaching Methods & Strategies for 2, 2020
Training in the New Normal
September OCD-CBTS
3. Earthquake Preparedness Webinar Via Zoom
8, 2020 Central
OCD-
4. Project Management and Monitoring Grand Palace
February CARAGA
Training Hotel, Butuan
13-14, 2020 Region
City
4 19- Lim Diana A
Civil Defense
193266
Officer III / OCD-
January 5-8, CENTRAL
1. Program Implementation Review Albay, Bicol
Head 2020 CBTS
Operations
Section (OS);
OCD-
2. Fourth Quarter Nationwide Simultaneous November CENTRAL
Via Zoom
Earthquake Drill - Online Ceremonial 12, 2020 CBTS
Pressing of the Button
3. Risk Communication: Communicating October 29, OCD-CBTS
Via Zoom
Resilience 2020 Central
OCD-
November
Via Zoom CENTRAL
10, 2020
4. Webinar on Tsunami Preparedness CBTS

118
 OCD ID ACTIVITY
LAST FIRST MIDDLE POSITION/ OCD TRAINING COURSE(S) COMPLETED INCLUSIVE
SN NUMBE VENUE SPONSORED
NAME NAME INITIAL DESIGNATION (Year 2020 Trainings) DATE(S)
R BY

OCD-
October 22, CENTRAL
Via Zoom
5. DRRM Mechanisms Amidst COVID-19 2020 CBTS
Pandemic
OCD-
September CENTRAL
Via Zoom
6. Public Service Continuity Planning 30, 2020 CBTS
(PSCP) GUIDEBOOK LAUNCHING
OCD-
September CENTRAL
Via Zoom
7. Third Quarter NSED 2020 - Online 10, 2020 CBTS
Ceremonial Pressing of the Button
OCD-
September
Via Zoom CENTRAL
8, 2020
8. Earthquake Preparedness Webinar CBTS
OCD-
September
9. Orientation on Public Service Continuity Via Zoom CENTRAL
3, 2020
Plan (PSCP) CBTS
10. DRRM Webinar Series: Listening to the
OCD-
Unheard Voices of Persons with August 28,
Via Zoom CENTRAL
Disabilities (PWDs) during the COVID-19 2020
CBTS
Pandemic
OCD-
July 29,
11. Virtual Town Hall: Disaster Risk Via Zoom CENTRAL
2020
Governance in the New Normal CBTS
OCD-
June 16,
12. Filipino Society and Culture Amidst the Via Zoom CENTRAL
2020
Covid-19 Pandemic CBTS
OCD-
13. Project Management and Monitoring Grand Palace
February CARAGA
Training Hotel, Butuan
13-14, 2020 Region
City
14. Program Implementation Review Albay, Bicol January 5-8, OCD-
2020 CENTRAL
CBTS

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 OCD ID ACTIVITY
LAST FIRST MIDDLE POSITION/ OCD TRAINING COURSE(S) COMPLETED INCLUSIVE
SN NUMBE VENUE SPONSORED
NAME NAME INITIAL DESIGNATION (Year 2020 Trainings) DATE(S)
R BY
6 18- Tadle Marie B Civil Defense 1. Project Management and Monitoring Grand Palace February OCD-
187854 Lynn Officer II/ Training Hotel, Butuan 13-14, 2020 CARAGA
SDO/AFMS City Region
6 17- Durango Kim C Civil Defense
178157 Officer III/
OCD-
Head, 2. Project Management and Monitoring Grand Palace
February CARAGA
Rehabilitation Training Hotel, Butuan
13-14, 2020 Region
and Recovery City
Management
Section
7 16- Sanchez April Y Civil Defense
000895 Rose Officer III/ OCD-
3. Project Management and Monitoring Grand Palace
Anne Head, Policy February CARAGA
Training Hotel, Butuan
Development 13-14, 2020 Region
City
and Planning
Section
8 17- Joloyoho Aizy Lyn P Administrative
185200 y Officer IV/
Administrative OCD-CBTS
Nov. 10,
Officer IV, 1. Webinar on Tsunami Preparedness Central
2020
Head Office
Procurement
Unit
OCD-
2. Project Management and Monitoring Grand Palace
February CARAGA
Training Hotel, Butuan
13-14, 2020 Region
City
9 17- Madaya Dave C
Grand Palace OCD-
178097 g CP II/OS 1. Project Management and Monitoring February
Hotel, Butuan CARAGA
Training 13-14, 2020
City Region
10 19- Villanuev Grace D 1. Project Management and Monitoring Grand Palace OCD-
Planning February
219794 a Training Hotel, Butuan CARAGA
Officer I/ AFMS 13-14, 2020
City Region

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 OCD ID ACTIVITY
LAST FIRST MIDDLE POSITION/ OCD TRAINING COURSE(S) COMPLETED INCLUSIVE
SN NUMBE VENUE SPONSORED
NAME NAME INITIAL DESIGNATION (Year 2020 Trainings) DATE(S)
R BY
11 16- Calang Marc Gil P Civil Defense
000761 P. Officer II/
EM Royalle
1. Human Resource Conference and Hotel and OCD Central
Head, Feb. 24-28,
Cascading of GAD Plan and Budget CY Beach Resort, Office
Capacity 2020
2020 San Juan, La HRMDD
Building and
Union
Training
Section
OCD-
Project Management and Monitoring Grand Palace
February CARAGA
Training Hotel, Butuan
13-14, 2020 Region
City
OCD-CBTS
September
2. Earthquake Preparedness Webinar VTC via Zoom Central
8, 2020
Office
OCD-CBTS
November
3. Webinar on Tsunami Preparedness VTC via Zoom Central
10, 2020
Office
OCD-CBTS
4. Third Quarter NSED 2020: Online November
VTC via Zoom Central
Ceremonial Pressing of the Button 27, 2020
Office
12 18- Gustilo Jayvee G Computer Circulo Verde,
187284 Maintenance No. 70 Calle
1. Public Service Continuity Planning February 10
Technologist I, Industria, OCD CBTS
(PSCP) Training to 15, 2020
Records Bagumbayan,
Officer Quezon City
OCD-
2. Project Management and Monitoring Grand Palace
February CARAGA
Training Hotel, Butuan
13-14, 2020 Region
City
13 17- Joloyoho Ryan E Civil Defense OCD-
1. Project Management and Monitoring Grand Palace
178098 y Officer I, February CARAGA
Training Hotel, Butuan
Operations 13-14, 2020 Region
City
Section

121
 OCD ID ACTIVITY
LAST FIRST MIDDLE POSITION/ OCD TRAINING COURSE(S) COMPLETED INCLUSIVE
SN NUMBE VENUE SPONSORED
NAME NAME INITIAL DESIGNATION (Year 2020 Trainings) DATE(S)
R BY
14 19- Maniago Georiss P Civil Defense
206740 Mae Officer I, CBTS
Circulo Verde ,
February
Human 1. Public Service Continuity Plan Training Bagumbayan, OCD - CBTS
10-15,2020
Resource Quezon City
Officer
OCD-
2. Project Management and Monitoring Grand Palace
February CARAGA
Training Hotel, Butuan
13-14, 2020 Region
City
15 16- Uayan John A OCD-
1. Project Management and Monitoring Grand Palace
000821 Lenn February CARAGA
CEO II/OS Training Hotel, Butuan
13-14, 2020 Region
City
16 20- Clarete, Carl P Administrative
240618 Jr. Officer I / 1. Local Disaster Risk Reduction & Almont Inland Office of the
02/26-
Planning Management Planning Training Course Resort, Butuan Civil Defense
28/2020
Staff/PDPS for Caraga Region City - Caraga
OCD-
Grand Palace
2. Project Management and Monitoring February CARAGA
Hotel, Butuan
Training 13-14, 2020 Region
City
Office of the
Grand Palace, 02/18-
3. Contingency Planning Training Civil Defense
Butuan City 21/2020
- Caraga
Office of the
4. Community-Based Disaster Risk Grand Palace,
02/4-6/2020 Civil Defense
Reduction Management Training Butuan City
- Caraga
Villa Maria Office of the
12/9-
5. Training for Instructors Luisa Hotel, Civil Defense
13/2019
Tandag City - Caraga
Balanghai
Hotel and Office of the
6. All Hazards Incident Management 11/26-
Convention Civil Defense
Team 30/2019
Center, Butuan - Caraga
City

122
 OCD ID ACTIVITY
LAST FIRST MIDDLE POSITION/ OCD TRAINING COURSE(S) COMPLETED INCLUSIVE
SN NUMBE VENUE SPONSORED
NAME NAME INITIAL DESIGNATION (Year 2020 Trainings) DATE(S)
R BY
Big Daddy’s
Office of the
7. Incident Command System – Positions Hotel and
11/4-8/2019 Civil Defense
Course Convention,
- Caraga
Butuan City
Mount
Office of the
8. Integrated Planning on Incident Bagarabon 10/27-
Civil Defense
Command System Hotel, Surigao 31/2019
- Caraga
City
Office of the
Pinnacle Hotel, 10/14-
9. Basic Incident Command System Civil Defense
Davao City 16/2019
- Caraga
17 Sheena Technical 03/05/21 to
Abiera O Basic Incident Command System Course Virtual / Zoom OCD RO 13
Lou Support Staff 08/05/21
Community-Based Disaster Risk Reduction 10/05/21 to
Virtual / Zoom OCD RO 13
and Management 13/05/21
Rapid Damage Assessment and Needs 09/08/21 to
Virtual / Zoom OCD RO 13
Analysis 13/08/21
Basic Disaster Risk Reduction and 13/02/22 to
Virtual / Zoom OCD CO
Management Course 19/02/22
Local Disaster Risk Reduction and 18/04/22 to
Virtual / Zoom OCD CO
Management Plan 22/04/22
25/04/22 to
Contingency Planning Virtual / Zoom OCD RO 13
30/04/22
18 Office of Civil
Jenn Administrative Basic Incident Command System Course Video April 03-08,
Borday G. Defense-
Eric Officer I (BICS) Teleconference 2022
Caraga
Webinar on Tracing the Footprints of the Office of Civil
Constitutional Provisions on Equal Video April 12, Defense-
Protection Clause and Women in RA 9710 Teleconference 2022 Central
or the Magna Carta of Women Office
Office of Civil
Orientation on Men Opposing Violence Video April 29, Defense-
Against Women Everywhere (MOVE) Teleconference 2022 Central
Office

123
 OCD ID ACTIVITY
LAST FIRST MIDDLE POSITION/ OCD TRAINING COURSE(S) COMPLETED INCLUSIVE
SN NUMBE VENUE SPONSORED
NAME NAME INITIAL DESIGNATION (Year 2020 Trainings) DATE(S)
R BY
19 Via Online
Basic Incidents Command System Course April 3-
Carpizo Rosalie L. Admin Officer I Flatform OCD OCD Caraga
(BICS) 8,2022
Caraga
Webinar on Tracing the Footprints of the
Via Online
Constitutional Provisions on Equal April OCD Central
Flatform OCD
Protection Clause and Women in RA9710 12,2022 Office
Central Office
or the Magna Carta of Women
Via Online
Orientation on Men Opposing Violence April OCD Central
Flatform OCD
Against Women Everywhere (MOVE) 29,2022 Office
Central Office
Via Online
21- Fren Basic Disaster Risk Reduction and 13/02/22 to OCD Central
20 Malinao D. Technical Staff Flatform OCD
270572 Elias Management Course 19/02/22 Office
Central Office
Via Online
Basic Incidents Command System Course April 3-
Flatform OCD OCD Caraga
(BICS) 8,2022
Caraga
Via Online
Local Disaster Risk Reduction and 18/04/22 to OCD Central
Flatform OCD
Management Plan 22/04/22 Office
Central Office
Via Online
25/04/22 to
Contingency Planning Flatform OCD OCD Caraga
30/04/22
Caraga

124
BUILDING EVACUATION PLAN

125
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