Contingency Plan

Province of Cagayan

TABLE OF CONTENTS

TABLE OF CONTENTS

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 CHAPTER I. BACKGROUND

Introduction

The Philippines situated along the Pacific Ring of Fire and the Typhoon Belt is to prone to
natural hazards such as typhoons, earthquakes, volcanic eruptions and tsunamis. Furthermore,
human-induced hazards such as crimes, terrorism and bombing also threaten the lives of the
communities. Given our disaster risk profile, Republic Act (RA) 10121, otherwise known as the
“Philippine Disaster Risk Reduction and Management Act of 2010”, was enacted on 27 May 2010.
Prior to the enactment of RA 10121, government actions relative to disaster management have been
largely concentrated on the response phase where most of the resources are devoted to the needs of
the affected population in the aftermath of a disaster. Now, the new law paved the way for the
institutionalization of the proactive Disaster Risk Reduction and Management or “DRRM” approach,
which is the “systematic approach of using administrative directives, organizations, and operational
skills and capacities to implement strategies, policies and improved coping capacities in order to
lessen the adverse impacts of hazards and the possibility of disaster.”

As provided for in RA 10121, one of the known DRRM mechanisms that we can use is
Contingency Planning (CP). It is used to establish preparedness measures and arrange response
priorities ahead of time prior to certain disaster. CP works well together with other DRRM tools to
help ensure the achievement of safer, adaptive and disaster-resilient communities towards sustainable
development.

The Contingency Planning comprises decisions made in advance about management of

human and financial resources, coordination and communications procedure, and a range of technical
and logistical responses for possible disaster/emergencies. With the growing significance of contingency
planning, it has become applicable not only in DRRM but also in Crisis Management (CM), which “involves
plans and institutional arrangement to engage and guide the efforts of government, non-government, voluntary
and private agencies in comprehensive and coordinated ways to respond to the entire spectrum of crisis
needs”. In this context, an effort has been made to integrate the contingency planning process for managing
natural and human-induced hazards.

Development of Contingency Planning in the Province

The Province of Cagayan prioritized the development of this Contingency Plan for
earthquakes have the potential to the most severe widespread damage because the entire country lies
atop the major earthquake fault that divides the Indian Tectonic Plate from Eurasian Tectonic Plate.

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 Among the recommendations of the different Technical Working Group (TWG) was the
creation of the Contingency Planning for Earthquake: A Manual for Local Government Units, which
is to gain attention not only in managing displaced population but also in handling emergencies.
Hence, CP was rolled out to the other parts of the province due to its importance, not only as
preparedness plan for , but also as a Disaster Risk Reduction(DRR) Strategy.

However, the circumstances regarding emergencies became even more complex with the
phenomenon of the “new normal”, characterized by the increasing frequency, magnitude and scope
of disasters, as well as the blurring of division between the disasters caused by natural and human-
induced hazards.

Hence, the Provincial Government of Cagayan organized a technical expert to help the
government revisit the CP process. Through the assistance of the technical expert, the Provincial
Disaster Risk Reduction and Management Council (PDRRMC) through the Department of the
Interior and Local Government (DILG), OCD RO2 and other stakeholders worked hand in hand to
enhance the contingency planning manual of the PDRRMC, with the objective of integrating the
response arrangements for natural and human-induced hazards into one reference.

The Contingency Planning Guidebook

The CP Guidebook serves as a handy reference for planners in preparing the contingency plan as a
basis for actions before and during an emergency. It provides guidance on how stakeholders can
develop coping strategies to minimize the adverse consequences of a certain hazard. The contents of
the CP Guidebook are consistent with the existing policies and guidelines of the NDRRMC, and
other relevant institutions. As such, the CP Guidebook contributes to better understanding of the
roles of responsibilities of individuals, offices or agencies involved in DRRM and CM to improve
their capacities to anticipate and respond.

To assess the effectiveness of CP, the TWG mandated to standardize the CP process, updated the CP
Guidebook and simplified the associated forms and tools. The updated CP Guidebook will be
implemented as soon it is finalized by the technical members.

DEFINITION OF TERMS

Affected Population: a group of people who (1) lives in a disaster-affected area and has sustained
direct disaster impacts (e.g. casualties and lost sources of livelihoods); (2) lives within the disaster-
affected area and sustained indirect disaster impacts (e.g. disruption of basic services); or (3) lives
outside the disaster-affected area and sustained secondary disaster impacts (e.g. increase in market
costs).

Capacity: a combination of all strengths and resources available within a community, society or
organization that can reduce the level of risk, or effects of a disaster. Capacity may include
infrastructure and physical means, institutions, societal coping abilities, as well as human knowledge,
skills and collective attributes such as social relationships, leadership and management. Capacity
may also be described as capability.

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Casualty: a person who is injured, killed, or gone missing as a result of an accident, mishap, or
disaster.

Civil Society Organizations (CSOs): organized group of individuals, to include non-government

organizations, trade unions, faith-based organizations, indigenous people’s movements and
foundations, working together for a common goal.

Coordination: system for gathering information, making decision, and recording action that must be
clear and known to all.

Command and Control: exercise of authority and direction by the Incident Commander over
resources checked-in to accomplish the objectives.

Cluster: a group of agencies that gather to work together towards common objectives within a
particular sector or area of concern in emergency response. The NDRP enumerates the clusters at the
national level, the lead and member agencies, as well as their duties and responsibilities during
emergencies.

Cluster Approach: a coordination system of the NDRRMC that aims to ensure a more coherent and
effective response by mobilizing groups of agencies, organizations and non-government
organizations to respond in a strategic manner across all key sectors or areas of activity, each sector
having a clearly designated lead, in support of existing government coordination structure and
emergency response mechanisms.

Contingency Plan (CP): a scenario-based plan for a specific and projected natural and/or human-
induced hazard. It aims to address the impacts of the hazard to people, properties, and environment;
and/or to prevent the occurrence of the emerging threats through the arrangement of timely, effective,
appropriate, and well-coordinated responses as well as the efficient management of resources.

Contingency Planning: a management process that analyzes specific potential events or emerging
situations that might threaten society or the environment and establishes arrangements in advance to
enable timely, effective and appropriate responses to such events and situations.

Crisis: also known as emergency; a threatening condition that requires urgent action or response

Crisis Management (CM): involves plans and institutional arrangement to engage and guide the
efforts of government, non-government, voluntary and private agencies in comprehensive and
coordinated ways to respond to the entire spectrum of crisis needs.

Crisis Management Committee (CMC): a governing body that undertakes CM activities and takes
decisive actions to resolve crisis or emergency. Its powers and functions are defined in the NCMCM
2012.

Disaster: a serious disruption of the functioning of a community or a society involving widespread

human, material, economic or environmental losses and impacts, which exceeds the ability of the
affected community or society to cope using its own resources. Disasters are often described as a

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result of the combination of: the exposure to a hazard; the conditions of vulnerability that are present;
and insufficient capacity or measures to reduce or cope with the potential negative consequences,
Disaster impacts may include loss of life, injury, disease and other negative effects on human,
physical, mental and social well-being, together with damage to property, destruction of assets, loss
of services, Social and economic disruption and environmental degradation.

Disaster Impacts: immediate consequences of a disaster requiring extraordinary response

Disaster Risk: the potential disaster losses in lives, health status, livelihood, assets and services,
which could occur to a particular community or a Society over some specified future time period.

Disaster Risk Reduction: the concept and practice of reducing disaster risks through systematic
efforts to analyze and manage the causal factors of disasters, including through reduced exposures to
hazards, lessened vulnerability of people and property, wise management of land and the
environment, and improved preparedness for adverse events.

Disaster Risk Reduction and Management (DRRM): the systematic process of using
administrative directives, organizations, and operational skills and capacities to implement strategies,
policies and improved coping capacities in order to lessen the adverse impacts of hazards and the
possibility of disaster. Prospective disaster risk reduction and management refers to risk reduction
and management activities that address and seek to avoid the development of new or increased
disaster risks, especially if risk reduction policies are not put in place.

Disaster Risk Reduction and Management Council (DRRMC): organized and authorized body of
government agencies, to include the civil society organizations and private sector, mandated to
undertake DRRM activities from the national to local levels. The composition, powers and functions
of the DRRMC are defined in RA 10121.
Early Warning Signs: observable or science-based information that will indicate the unfolding of an
event or incident.

Emergency Indicators: quantifiable thresholds that signal whether a situation is under control and
whether there is a need for urgent remedial action.

Emergency Operations Center (EOC): a designated facility that is staffed and equipped with
resources to undertake multi-stakeholder coordination, manage information, and facilitate resource
mobilization in anticipation of and/or to support incident operations.

Exposure: the degree to which the elements at risk are likely to experience hazard events of different
magnitudes.

Goal: an observable and measurable end result having one or more objectives to be achieved within
a more or less fixed timeframe.

Hazard: a dangerous phenomenon, substance, human activity or condition that may cause loss of
life, injury or other health impacts, property damage, loss of livelihood and services, social and
economic disruption, or environmental damage

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Human-Induced Hazard: a significant incident due to human interventions resulting in acts of
terrorism, destabilization, criminal activities, industrial accidents, disruption of normal day-to-day
activities, and other related emergencies that require prompt intervention to contain the incident,
mitigate the effects, and normalize the situation.

Incident Command System (ICS): a standard, on-scene, all-hazard incident management concept
that can be used by all DRRMCs member agencies and response groups. It allows its users to adopt
an integrated organizational structure to match the complexities and demands of single or multiple
incidents without being hindered by agency or jurisdictional boundaries.

Incident Management Team (IMT): a team composed of Command Staff and General Staff who
will take the lead in ICS implementation.
Mitigation: the lessening or limitation of the adverse impacts of hazards and related disasters.

Natural Hazard: natural process or phenomenon that may cause loss of life, injury or other health
impacts, property damage, loss of livelihoods and services, social and economic disruption, or
environmental damage.

Need: a motivating force that compels action for its satisfaction, range from basic survival needs
satisfied by necessities, to cultural, intellectual, and social needs.

New Normal: characterized by the increasing frequency, magnitude and scope of disasters, as well
as the blurring of division between the disasters caused by natural and human-induced hazards.

Objective: implementation step to attain identified goals. It is specific, measurable, has a defined
completion date, and outlines the “who, what, when, where, and how” of reaching the goals.

Pre-Disaster Risk Assessment (PDRA): a process to evaluate a hazard’s level of risk given the
degree of exposure and vulnerability in a specific area. PDRA presents the possible impacts to the
populace and form as a basis to determine the appropriate level of response actions from the national
level government agencies down to the local government units (LGUs). It is hazard-specific, area-
focused, and time-bound method of assessment.

Post-Disaster Needs Assessment (PDNA): a multi-sectoral and multidisciplinary structured

approach for assessing disaster impacts and prioritizing recovery and reconstruction needs. It is
undertaken by the government agencies also in collaboration with international development partners
and the private sector.

Probability: frequency of occurrence or the return period of losses associated with hazardous events.

Rapid Damage Assessment and Needs Analysis (RDANA): a disaster response tool that is used
immediately in the early emergency phase to determine the extent of impacts and assess the priority
needs of the communities.

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 Resources: machineries, manpower, methodology, materials, and monetary assets that can be drawn
on by an organization in order to function effectively.

Risk: the combination of the probability of an event and its negative consequences.

Risk Assessment: a methodology to determine the nature and extent of risk by analyzing potential
hazards and evaluating existing conditions of vulnerability that together could potentially harm
exposed people, property, services, livelihood and the environment on which they depend

Root Causes: the underlying natural or human-induced sources or origins of the hazard

Sector: distinct and large subdivision defined on the basis of some common factor

State of Calamity: a condition involving mass casualty and/or major damages to property,
disruption of means of livelihoods, roads and normal way of life of people in the affected areas as a
result of the occurrence of natural or human-induced hazard.
Threat: an indication of something undesirable coming; a person or thing as a likely cause of harm;
refers to people, phenomena, situations and trends in the environment that can adversely affect the
welfare and well-being of the people.

Triggering Factors: factors that could cause the unfolding of an event.

Vulnerability: the characteristics and circumstances of a community, system or asset that make it
susceptible to the damaging effects of a hazard. Vulnerability may arise from various physical,
social, economic, and environmental factors such as poor design and construction of buildings,
inadequate protection of assets, lack of public information and awareness, limited official recognition
of risks and preparedness measures, and disregard for wise environmental management.

Hazard Identification
The geographical location of the Philippines makes the country uniquely exposed to a
plethora of hazards, including recurrent typhoons, earthquakes and active volcanoes, eruptions of
which are classified as the most deadly and costly globally. The subdivision zone between the two
tectonic plates (Eurasian and Pacific) creating the seismic activity in the region are predicted to have
the capacity to generate major earthquakes in the near future. Other hazards include floods,
landslides, tsunamis and wildfires, all of which are occurring in a frequency which has fundamentally
changed the perception of hazards in the country.

Hazard Probability Impacts Average Rank

P+I/2

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 Rate Remarks Rate Remarks
Typhoon 5 Typhoon & other weather 4 Previous 4.5 2
disturbances frequently pass typhoon
through the area brought heavy
rainfall from
185 kph to 215
kph. The
typhoon
caused major
floods in the
area.
Earthquake 5 Area is proximal to a fault line 5 Last major 5 1
earthquake
resulted to
casualties and
damages to
infrastructure.
Fire 4 Some houses in the area are 3 There are 3.5 3
made of light materials prone available fire
to fire outbreaks engines with
fire fighters
who can
readily
suppress fire
outbreaks.
Landslide 3 Some areas are declared as 3 Structural 3 4
landslide prone. interventions
to prevent
landslides are
in place.
Armed Conflict 3 Based on intelligence reports, 2 Security 2.5 5
there is the presence of armed measures are
rebel groups in the province. in place

In the above probability and impact ratings of the hazards, Earthquake ranks as number 1
identified hazard followed by typhoon after which Fire as the number three and Landslide as the
fourth hazard and lastly, armed conflict.

HAZARD TO PLAN FOR: EARTHQUAKE

Based on the assessment of the hazards, Cagayan requires having a contingency plan for
earthquake that shall help ensure preparedness for effective response in the entire province.
The Anatomy of Earthquake is shown below:
Root Causes Early Warning Signs Triggering Factors Existing Mitigating
Measures
On 27 Jul 2022 at 8:43 AM,  Erratic animal  Poorly built houses  Installation of
a 7.0 magnitude earthquake behaviors such as and infrastructures early warning

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jolted the municipality of scared or  Poor workmanship system
Tayum (Abra) (17.64°N, confused pets or  Lack of  Physical
120.63°E - 003 km N 45° birdcalls not engineering construction
W) with a tectonic origin usually heard services projects such as
and a depth of focus of 017 during the night. replacing a highly
km.  Sudden water vulnerable facility
The earthquake was also level changes in with a new facility
felt in the neighbouring wells or artesian or retrofitting an
municipalities in the bores. existing facility
province of Cagayan  •Evacuation
 PAGASA
(Gonzaga, Claveria, planning to
Weather Updates
Calayan, Sta. Ana, Sta. minimize
Praxedes,  Tri-Media, (TV,
Radio and casualties in future
Peñablanca ,etc). u disaster events.
Internet).
 Notice possible
foreshocks
(smaller
earthquakes that
lead up to the
"main"
earthquake).

SCENARIO
Earthquake intensity is a measure of the effects of an earthquake at a particular place. It is
determined from observations of the earthquake’s effects on people, structures and the earth’s
surface. Among the many existing scales, the Modified Mercalli Intensity Scale of 12 degrees,
symbolized as MM, is frequently used.
The following table describes the different scenarios that may occur in the event that
earthquake may experience in Cagayan.

Situations Bad Worse Worst

A powerful Trigger Threshold: Trigger Threshold: Trigger Threshold:
magnitude 7.0 When Intensity Level When Intensity Level When Intensity
earthquake with 2 is observed minor 3 is moderately Level 4 is
Intensity IV has impact. observed moderately strong
struck the Northern
Philippine Island of
Luzon, killing
people, damaged to
infrastructures and
lifelines. The

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Philippine Institute
of Seismology and
Volcanology
(PHIVOLCS)
reported.

Casualty Bad Worse Worst

Death 5 25 50
Injury 10 40 100
Missing 5 10 30
Displaced Population
Affected No. of individuals No. of individuals Inside No. of individuals
Population affected Evac. Outside Evac.
Brgy. Dalupiri 621 400 201

Effects Bad Worse Worst

Communication Communication are Communication lines Communications are

still operational are disrupted in some totally cut
areas
Power/Electricity No power Power is interrupted Total power
interruption in some areas shutdown
Housing Around 200 houses Around 250 houses Around 5,000 houses
are partially damaged are totally damaged totally damaged and
and 1000 are partially 3000 are partially
damaged damaged
Response All local responders While the responders Even the local
Capabilities are able to address are mobilized, there responders are unable
the situation is a need for to address the
augmentation. situation because they
are part of the victims
as well.

CHAPTER II. GOAL AND OBJECTIVES

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 Goal
The goal of the contingency plan is to provide effective, efficient, timely and well-coordinated
response and recovery mechanisms in the event of the occurrence of earthquake in the province.
To establish preparedness measures and arrange response priorities ahead of time prior to certain
disaster most importantly securing lives, properties and their environment, promoting resiliency,
recovering for the damages brought by the earthquake and providing for the immediate needs of
the affected communities.

General Objectives
The general objectives of the contingency plan is to institutionalize as effective and efficient
system of earthquake disaster preparedness and response of different local agency units and
personnel by defining the roles and providing sets of guidelines on actions that will be carried
out prior to and immediately after the occurrence of a very strong ground shaking.

CHAPTER III. COORDINATION,

COMMAND AND CONTROL
A. COORDINATION

It is important for the LGU/ agency/ office/ organization to have an organized response system in
order to accomplish the goal and objectives of the CP. Such requires technical information about the
different response arrangements used in DRRM and CM, particularly the Response Clusters,
Emergency Operations Center (EOC) and Incident Command System (ICS).
Cluster Lead Office Offices Involved

EMERGENCY Cagayan Provincial  OCD RO2

TELECOMMUNICATIONS (ETC) Information Office (CPIO)  17th IB – Phil. Army
 MBLT – 10
 Phil. Coast Guard
 PNP-Cagayan
 PNP-Maritime (RMU2)
 BFP-Cagayan
 PEO
 DILG-Cagayan
 TFLC
CAMP COORDINATION AND  DILG-Cagayan
CAMP MANAGEMENT (CCCM)/ Provincial Social Welfare  17th IB – Phil. Army
INTERNALLY DISPLACED Development Office  BFP – Cagayan
PROTECTION (IDP); and FOOD (PSWDO)  Phil. Coast Guard
AND NON-FOOD ITEMS  MBLT-10
 PNP-Cagayan

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  MSWDOs
SEARCH, RESCUE AND Provincial Disaster  17th IB – Phil. Army
RETRIEVAL (SRR) Risk Reduction  MBLT - 10
Management  Phil. Coast Guard
(PDRRMO)  PNP-Cagayan
 PNP-Maritime (RMU2)
 BFP-Cagayan
 PEO
 DILG-Cagayan
 TFLC
HEALTH (WASH) Provincial Health  PSWDO
Office (PHO)  CVMC
 MTWD
 Phil. Red Cross
 GSO
LOGISTICS General Services  PDRRMO
Office (GSO)  PSWDO
 Provincial Treasurer’s Office
 Provincial Budget Office
 PEO
 CAGELCO 1
 CAGELCO 2
EDUCATION Department of  Provincial Tourism Office
Education (DepEd)  PNP – Cagayan
 OPA
 PSWDO
 BFP – Cagayan
 CPIO
MANAGEMENT OF THE Department of  PDRRMO
DEAD AND THE MISSING Interior and Local  PHO
(MDM) Government (DILG)  OCD-RO2
- Cagayan  PSWDO
 Phil. Red Cross
 PNP Cagayan
LAW AND ORDER (LAO) Philippine National  17th IB – Phil. Army
Police (PNP)  BFP – Cagayan
Cagayan  Phil. Coast Guard
 SP-DRRM Committee
 MBLT-10
 PNP-Maritime (RMU2)
 DILG-Cagayan
 Provincial Legal Office
PHILIPPINE INTERNATIONAL Provincial  PSWDO
HUMANITARIAN ASSISTANCE Treasurer’s Office  Provincial Budget Office
(PIHAC) (PTO)  Provincial Accountant Office
 GSO
DEBRIS CLEARING AND CIVIL Provincial  17th IB – Phil. Army
WORKS CLUSTER Engineering’s Office  PNP-Maritime (RMU2)
(PEO)  PNP Cagayan
 Phil. Coast Guard

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  PDRRMO
 BFP –Cagayan
 Telcos
 Cagelco 1 & 2
 MTWD

COMMAND AND CONTROL

1. Features of Emergency Operations Center (EOC)

Cagayan is the repository of information and main hub for coordination of the PDRRMC. It serves as
the main communication link for all corresponding units, receives emergency and non- emergency
calls, monitors the security and surveillance cameras province wide, dispatches calls to concerned
corresponding unit, receives data and reports from responding units.

Location : Bagay Road, San Gabriel Village, Tuguegarao City

Contact Number : (078) 844-0304
Hotlines : 0975-434-8083
: 0966-642-2340
Email Address : cagayanpccdrrmc@yahoo.com
Manning and Structure :The EOC shall be operated by the following personnel
according to the organization structure

The EOC serves as the central facility for coordination should the worst-case disaster or crisis affect
the LGU/ agency/ office/ organization. It will serve as the contact point for all Response Clusters and
external stakeholders that will provide assistance and augmentation of resources during the
emergency.

Emergency Manager

Operations Planning Logistics Finance/Admin

Coordinator Coordinator Coordinator Coordinator

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Activation:
The EOC shall be activated upon the issuance of alert level from the Provincial DRRMO and based
on the findings of Pre-Disaster Risk Assessment (PDRA)
For reference, here are the roles and responsibilities for each position within the EOC.

POSITION ROLES AND RESPONSIBILITIES

EOC Manager:
Operations Coordinator:
Planning Coordinator:
Logistics Coordinator:
Administration Coordinator:
Takes guidance from Responsible Official Provides overall
leadership in the EOC Assigns responsibility to the EOC staff.
Coordinates requirements for emergency response.
Collects, analyzes and displays information Develops, maintains
and disseminates situation reports Prepares action plan Tracks
resources.
Maintains EOC facilities and equipment Provides transportation,
food, and medical services for all duty personnel Finance
Manages all financial and administrative concerns of the EOC

2. Features of Incident Command System (ICS)

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 ICS is an on-scene response mechanism that is being implemented for tactical response. Once all
teams have been mobilized on the ground during the worst-case scenario, they will all operate under
this system. The team of experts to lead the implementation of ICS is referred to as Incident
Management Team (IMT).
The Provincial Incident Management Team will carry out the tactical Operations of clusters are as
follows:

Incident Commander
Liason Officer

Safety Officer

Public Information

Finance/
Operations Planning Logistics
Administration
Section Chief Section Chief Section Chief
Section Chief

Single command shall be used in managing the hazard. All the operational teams identified in
the clusters shall work under the supervision of the Operations Section Chief.

For reference, here are the general roles and responsibilities of the IMT.

POSITION ROLES AND RESPONSIBILITIES

Command Staff General Staff

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 Incident Commander:
Public Information Officer:
Safety Officer:
Liaison Officer:
Operations Section Chief
Planning Section Chief:
Logistics Section Chief:
Finance and Administration Section Chief:
Overall manages the incident Command Staff
Interacts with the media and public
Assesses all operational safety concerns
Point of contact for other agencies General Staff
Implements tactical activities
Collects information and prepares reports
Provides facilities and services support
Monitors and approves expenditures

3. Interoperability

PDRRMC Chairperson

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EOC
Communica-
tion and
Engineering
Warning Relief and SRR
Evacuation Medical Security Transportation &
(PDRRMO & Registration (PDRRMO/
(DepEd) (PHO) (PNP) (GSO) Restoration
PIO) (PSWDO) QRT)
(PEO)

The Chairperson of the PDRRMC of Cagayan shall supervise the coordination activities and
strategic decisions of the clusters. These decisions shall then be communicated to the IC through the
EOC. The IC, on the other hand, shall report the tactical activities to the EOC going to the clusters.

CHAPTER IV. ACTIVATION, DEACTIVATION

AND NON-ACTIVATION
ACTIVATION
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Here are some examples of triggers that are commonly used for PRRMCs.

Pre-Disaster Risk Assessment (PDRA): In the presence of early warning signs related to an
impending hazard, PDRA shall be conducted. PDRA presents the possible impacts of the hazard to
the populace to determine the appropriate level of response actions. The assessment provides basis
for the activation of the CP.

Rapid Damage Assessment and Needs Analysis (RDANA): A CP may be activated as

recommended by RDANA teams working on the ground. This is applicable especially in the absence
of early warning signs as well as communication from the ground. The actual findings of the
RDANA teams can be used as justification for activating the contingency plan.

Intelligence Reports: Based on the intelligence reports gathered, a CP may be activated to help
suppress the threat of a predicted human-induced crisis and prepare to assist the communities that
might possibly be affected

It is indicated how the response operations based on the CP will be deactivated. Deactivation triggers
must clearly be depicted. As a general rule, the recommendation to terminate the operation should
emanate from the Incident Commander (IC) operating on the ground. This also signifies the trigger
for the deactivation of the response based on CP.

NON-ACTIVATION

There may be no need to activate the CP if the predicted hazard or event did not take place or the
situation is no longer threatening.

Depending on the nature of the hazard, the CP may be maintained as a “continuing plan” or a plan
that can still be utilized for future use in case the same hazard will occur. Otherwise, it will be
incorporated to the overall plan of the LGU/ agency/ office/ organization to improve their
preparedness and response capacities.

The procedures for activating and deactivating the contingency plan shall adhere to the flowchart
below:
Sample CP Activation Flow Chart for Planned Event

START

DRRMC activates contingency

plan

EOC on red alert status

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 RO convenes the clusters at EOC

RO mobilizes and deploys IMT

Clusters and IMT operate based

on CP

Planned
event

Yes

IMT recommends deactivation of

CP

RO directs deactivation of CP

IMT, responders and clusters

demobilize

OpCen on white alert status

END

Sample CP Activation Flow Chart for Typhoon

   on red alert status

EOC
Start 2

RO convenes the cluster at PAGASA forecasts EOC on blue alert status

the EOC typhoon
Responders conduct normal 3
operations using ICS
RO mobilizes and deploys DRRMC conducts
IMT deploys PDRA
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Clusters and IMT operate

based on contingency plan
 Clusters provide continuous
support to responders

Activate Situation
Yes No No 3
contingency normalized
Plan
Yes
Situation No 1 ICYes
recommends
improved demobilization

RO approves
recommendation for
IMT recommends
Yes demobilization
deactivation
Yes of
contingency plan Responders and clusters
demobilization

RO directs deactivation of
2 OpCen on white alert status End
contingency plan

The contingency plan shall be activated based on the findings of Pre-Disaster Risk
Assessment (PDRA) by the PDRRMC, leading to the activation of the EOC. The Governor shall then
convene all the clusters to assess the situation. Afterwards, Governor shall officially activate ICS and
delegate authority to the IC coming from the PDRRMO. The IC shall then proceed to organize the
IMT and implement tactical activities based on the strategic decisions of the clusters.
The contingency plan shall be deactivated once the situation has improved and when
heightened alert is no longer required. The recommendation for deactivation shall emanate from the
IC going to Governor via the EOC. Once deactivated, operation will still remain until such time that
the EOC will be back to “white alert” status. At this point, the operation is already terminated.
In case that the flood will not take place in the months of June to December, the contingency
plan will not be activated. In the case, the plan will be maintained as a perpetual plan for future use in
the event of upcoming floods.

Purpose:
The working group shall be the focal body in-charge of the refinement, finalization, testing,
evaluation, packaging, updating and improvement of the contingency plan under the supervision of
the Provincial DRRM officer. The group shall work closely with the planners of the Province for the
attainment of the CP objectives.

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 Functions:
1. Facilitate the refinement and finalization of the contingency plan to include testing,
evaluation, packaging, updating, and improvement;
2. Develop work plan for the competition and updating of the contingency plan;
3. Organize consultation meetings with the planners and relevant subject matter experts
regarding the development of the contingency plan; and
4. Facilitate the presentation and endorsement of the contingency plan to Chairperson,
PDRRMC and Sangguniang Panlalawigan for comments and approval.

ANNEX 1. Working Group

An important part of the CP is the identification of the Working Group who will be the overall
responsible for the completion of the plan. This group will initiate the conduct of follow-through
activities such as testing, evaluation, packaging, updating and improvement.

COMPOSITION:
Role Names Office Contact Nos. Email Address
Overall Coordinator Ruelie B. Rapsing Acting 0927-9926-871
PDRRMO
Secretariat Ms. Daisy Baguisi PDRRMO 0917-599-0298 cagayanpccdrrmc@yahoo.co
Ms. Jemma Aileen 0917-7996-739 m
Cabauatan 0975-3243-829 cagpdrrmo2021@gmail.com

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 Ms. Benita Sigua 0926-4634-272
Ms. Brenda Simon 0967-3078-413
Ms. Delma Antonio
Technical Staffs Ms. Daisy Baguisi PDRRMO 0917-599-0298 cagayanpccdrrmc@yahoo.co
Ms. Jemma Aileen 0917-799-6739 m
Cabauatan 0975-3243-829 cagpdrrmo2021@gmail.com
Ms. Benita Sigua
Cluster Lead: Mr. Rogelio Sending PIO 0916-771-8621 2025cagayanpio@gmail.
Emergency Jr. com
Telecommunications
Communication
Cluster Lead: Ms. Helen Donato PSWDO 0917-559-8840 cagayan01pswdo@gmail.com
Camp Coordination
and Camp
Management (CCCM)/
Internally Displaced
Protection (IDP), Food
and Non-Food Items
Cluster Lead: Ruelie B. Rapsing Acting 0927-9926-871 cagayanpccdrrmc@yahoo.co
Search, Rescue and PDRRMO m
Retrieval
Cluster Lead: Dr. Carlos Cortina III PHO 0917-587-8708 phocagayan@yahoo.com
Health(WASH)
Cluster Lead: Atty. Ian Luis Aguila GSO 0917-7744-030 gso.cagayan@gmail.com
Logistics
Cluster Lead: Dr. Orlando E. DepEd region2@deped.gov.ph
Education Manuel Cagayan
Cluster Lead: Dir. Elma F. Urbina DILG (078) 304-1374 dilgcagayannorth@yahoo.co
Management of the Cagayan m
Dead and the Missing
(MDM)
Cluster Lead: Pcol Renell Sabaldica PNP Cagayan pro2@pnp.gov.ph
Law and Order (LAO)
Cluster Lead: Ms. Mila Mallonga Prov’l 0917-519-8914 ptolicenseandfees@gmail.co
Philippine Treasurers m
International Office
Humanitarian
Assistance (PIHAC)

Members Duties and Responsibilities:

1. Overall Coordinator: in-charge of the CP process; monitors the progress of CP; initiates the
conduct of meetings to review, evaluate and update the contingency plan, as necessary;
disseminates updates on the contingency plan to agencies/ offices concerned; leads the
conduct of simulation exercises to test the coherence and integrity of the plan.
2. Secretariat: documents proceedings of the meetings, workshops and simulation exercises;
take charges of the reproduction and distribution of the contingency plan and other materials
to the concerned meeting attendees and workshop participants.

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3. Technical Staffs: write the contents of the actual contingency plan; assimilates comments,
inputs and recommendations gathered during meetings, workshops, and simulation exercises
to improve the contingency plan; consolidates the outputs from the clusters and integrates
them into the overall contingency plan.
4. Cluster Leads: facilities the completion of the sub-plan for the respective cluster, including
the accomplishment of the CP forms; ensures the availability of data for the specific cluster;
coordinates with other clusters to ensure that the preparation of sub-plan is on track, that the
different clusters plan are consistent with each other, and that all clusters are familiarized with
their tasks likely to be performed in case of an emergency.

Other Annexes

Aside from the Working Group, there are many important annexes that form part of the
contingency plan. Here are some examples:
Maps (hazard, risk, administrative, etc.)
Relevant disaster reports
Agreed standards in humanitarian assistance and disaster response to be observed for
operations
Directory of agencies and participants during the contingency plan formulation
List of relevant policies and guidelines

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 ANNEX 2. Gap Identification
Clusters Offices involved

P P P B A P P D P P C P G P P P L R Red O P P D Brgy. D P Volunteer M P P C P P P All Lead

D I N F F C L e O A A u S A B T G E Cross P E H I Officials P V Groups/ T T S V E A P Schools Offices
R O P P P G O p P G G g O O O O U S A O O L W O CSOs W O W M N O D in
R E E A E a C G H D D C R O Cagayan
M d / S L d U O O
C T A C E
F O L 29
L a
C I w
& i
II n

Emergency X X X X X X X X X X X X PIO
Telecommuni-
cations

Camp X X X X X X X X X X X X X X X X PSWDO
Coordination
and Camp
Management
(CCCM)/
Internally
Displaced
Protection
(IDP), Food
and Non-Food
Items

Search, X X X X X X X X X X X PDRRMO
Rescue and
Retrieval
Health X X X X X X PHO
(WASH)
Logistics X X X X X X X X X X X X GSO
Education X X X X X X DepEd
Management X X X X X X X X X DILG-Cag
of the Dead
and the
Missing
(MDM)
Law & Order X X X X X X PNP
International X X X X X X PTO
Humanitarian
Relations
(IHR)

Debris X X X X X X X PEO
clearing and
civil works
cluster

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 ANNEX 3. Provincial Directory
Offices Contact Numbers Email Address
Provincial Disaster Risk Reduction Management 0975-434-8083 cagayanpccdrrmc@yahoo.com
Office 0966-642-2340
Provincial Planning and Development Office 0917-526-5890 ppdo_cagayan@yahoo.com
Provincial Social Welfare and Development 0917-559-8840/304-0080 cagayanpswdo@yahoo.com
Office
Provincial Information Office 0916-771-8621 rogeliosending@yahoo.com
Cagayan Police Provincial Office 0917-523-3562/844-1469 ppsc_cagayan@yahoo.com
Bureau of Fire Protection-Cagayan 0936-166-2760/844-7352 opfmcagayanvalley@yahoo.com
AFP (17TH IB Phil. Army) 0916-092-6417 windtalkersdoordie@yahoo.com
Coast Guard 0927-322-3997 cgbnelzn@coastguard.gov.ph
Provincial Legal Office 0916-513-1143 plocagayan@yahoo.com
Department of Education-Cagayan 0917-1578-457/844-7767 cagayan.depedro2@gmail.com
POPE/TFLC 0927-992-6871 peopleempowerment@gmail.com
PAGASA 0906-2270-979 nlpagasarsd@gmail.com
CAGELCO I 0917-578-2448/844-1595 cagelco1@yahoo.com
CAGELCO II 0926-874-3746/888-2940 cagelo2.org.ph
Pugad Lawin 0905-724-7701 r_callangan@yahoo.com
Provincial General Services Office 0916-541-3344 gso.cagayan@gmail.com
Provincial Accounting Office 304-4844/1140 pgoaccounting@yahoo.com
Provincial Budget Office 0920-961-5071/304-1569 budgetcagayan@gmail.com
Provincial Treasurer’s Office 0917-819-5691/ 304-1969 ptolicenseandfees@gmail.com
Rescue 29 0917-625-0184
Red Cross-Cagayan 0917-899-3049 cagayan@redcross.org.ph
Office of the Provincial Agriculturist 0927-327-3538 opacagayan@gmail.com
Provincial Engineering Office 0917-518-5668/304-1720 ibuildpeocagayan@gmail.com
Provincial Health Office 0917-587-8708 phocagayan@yahoo.com
Department of Interior and Local Government- 0936-570-8785/304-1374 dilgcagayannorth@yahoo.com
Cagayan lgcdd.region02gmail.com
Department of Public Works and Highways 0917-5657-737 dpwh_ctdeo@yahoo.com
Department of Veterinary Office 0917-625-1968 provetcagayan@yahoo.com
Metropolitan Tuguegarao Water District 0917-8544-830/844-7309 mtwd_1978@yahoo.com
Provincial Tourism Office 0906-892-2965 cagayantourismoffice@gmail.com
Cagayan Valley Medical Center 302-0000 cvmcr2@yahoo.com

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Provincial Environment and Natural Resources 0935-912-6456 pnreo@rocketmail.com
Office
Provincial Administrator’s Office 0995-790-4712 isdamanrhedskie@gmail.com
Kabalikat Civicom 0975-502-1719

ANNEX 4. MAP OF THE

PROVINCE OF CAGAYAN

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REFERENCES:

Publications Contingency Planning Guide (2012).

International Federation of Red Cross and Red Crescent Societies.
Geneva, Switzerland Contingency Planning for Emergencies: Manual for Local Government Units
(2007).
National Disaster Coordinating Council and United Nations High Commission for Refugees and
National Disaster Coordinating Council Effectiveness of Contingency Planning during Typhoon
Lawin (Haima) in selected LGUs in Region I and CAR. National Crisis Management Core Manual.
(2012).
National Security Council National Disaster Response Plan. (2017).
National Disaster Risk Reduction and Management Council National Disaster Risk Reduction and
Management Plan 2011 – 2028. (2012).
National Disaster Risk Reduction and Management Council Handbook of Emergencies (2007).
United Nations High Commissioner for Refugees.

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 Conforme:

Acting PDRRMO

APPROVED:

MANUEL N. MAMBA, MD
Governor & PDRRMC Chair

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