BUSINESS DOCUMENTS

BUSINESS DOCUMENTS

• They are pieces of evidence of payments

made and receipts of cash. Other business
papers are prepared to support transactions
other than cash.
 Cash voucher
• It is a document which evidences payment. It
contains information about the transaction,
the payee, and the approving official. Below is
the simplest form of a voucher.
_______________________________________
LOURDES TRADING
202 Carriedo St. Quaipo, Manila
TIN 7243-7759-9 TEL NO. 68-0245678
_________________________________________________________________________
CASH VOUCHER
Date:_______ No.___________
Place:______
Paid to:_____
______________________________________________________________________

Particulars Amount
______________________________________________________________________
For the payment of rental space Three months staring December 1, 2016
_____________________________________________________________________
Received from__________________ the amount of Pesos
________________in full payment of the amount described above:

Approved By:_____________________ By: _______________________

OFFICIAL RECEIPT
• Is a document which evidences receipt of
cash. It contains information as to payor and
the transaction involved. Cash received from
cash sales are recorded in the cash sales
invoice.
_______________________________________
Santos Realty Inc.
Room 200 Dona Josefa Building
Quiapo, Manila
No: __________
Date: ________
OFFICIAL RECEIPT
RECEIVED FROM ______________________________________________________________
The sum of pesos____________________________________________( P ________)________
In payment for_________________________________________________________________

SANTOS REALTY INC.

__________________________________
CASHIER

_______________________________________
CASH SALES INVOICE
• Is a business document which evidences sale
of service or merchandise for cash only. Sales
on account are recorded in a separate invoice,
Account Sales Invoice.
 Lourdes Trading
202 Carriedo St, Quaipo, Manila
TIN- 7243-775 Tel No. 68-09-78
Date:_____________________

Cash Invoice
Sold to:___________________________
Address:___________________________

Quantity Description Unit Price Amount

Dated: No._________________
Issued at:
Maxim Press-1240 Palma St, Tondo, Manila
Permit No. 33-3A-9
 Account Sales Invoice
• It is a document prepared for sales on account
only. It contains information about the buyer,
the description of the things bought and the
terms and conditions surrounding the
transaction.
 LOURDES TRADING
202 Carriedo St, Quiapo, Manila
TIN –7243-75-9 Tel No. 98-09-078
Charge Invoice No._______
Sold to____________ Date:__________
Address:___________ Terms:_________
Res. Cert NO._______ Issued on_______
C-13_____________ Issued at_______

QUANTITY UNIT ARTICLES UNIT PRICE AMOUNT

Yhe

The undersigned declares to have received from LOURDES TRADING the goods above in good condition
promising to pay full account in their office in Manila within the terms stated herein. We also agree to pay
interest at the rate of 1 % a month on all overdue accounts for attorneys fee, besides all court cost ansd
such action shall be instituted in court.
Received the above articles in good condition
_____________________________________
Customers Signature
 Check
• It is issued when payment is made from cash
deposited in the bank. A checkbook will be
given when a checking account is kept in the
bank.
Account No. Account Name Check No. R/R
5410-0054-41 Lourdes Trading 458251 0114

________________,20_____

PAY TO THE ORDER

OF_____________________________________________________________
PESOS_________________________________________________________________

SECURITY BANK AND TRUST COMPANY

UE Barnch Manila Campus
C.M. Recto Avenue,Manila
 Credit memorandum
• Is a business paper issued by the seller to the
buyer when the buyer returns the thing
bought or asks for an allowance for the defect
of the thing.
 Purchase invoice
• Is a business document which shows the name
of the supplier, the items bought and the
other terms and conditions surrounding the
purchase. An invoice may be 2
• Sales invoice- on the part of the seller
• Purchase Invoice- on the part of the buyer
 Debit memorandum
• A business paper showing your account has
been reduced by items that are charged
against you.
 Deposit slip
• Is a document evidencing the deposit of
money in the bank. everytime a deposit is
made, a deposit is filled up.
 Promissory note
• Is a written promise made by the maker to
pay the payee( creditor ) a sum certain in
money at a fixed or determinable future time.