Pre-Bid Meeting for

MAKATI OFFICE PROJECT

QS Commercial Aspects’ Highlights

CP12 – Supply and Installation of BMU

SEPTEMBER 2019
AGENDA:
1.Introduction of Project Team & Bidder
2.Project Brief and Project Overview
3.Scope of Works
4.Bid Amount
5.Bid Submission Date / Contract Duration
6.Financial Bids Submission Checklist
7.Bid Validity
8.Terms of Payment
9.Bonds and Insurances Required
10. Liquidated Damages
11. Bid Queries and Clarification
12. Orientation on Bills of Quantities
13. Other Matters
INTRODUCTION OF PROJECT TEAM & BIDDER
Project Brief
Makati Office Project (Grade ‘A’) is a 36
-storey commercial building compose of the
following;

1.2 level Basement

2.10 level Podium Parking
3.1 level Communal/Food Court
4.12 level Typical Low Zone
5.2 level Low Rise
6.11 level Typical High Zone

Site Area: 3,500 sq m

GFA :approx.  70,000 sq.m.
Targeted for LEED Platinum
SCOPES OF WORK:

•Mobilization and Demobilization;

•Approval and consent from local building authority and other authorities
having jurisdiction such as permits and clearances, among others;
•Securing and payment of all required bonds, clearances, VAT, E-VAT,
insurances and all pertinent taxes;
•Coordination with the Owner or its Representative, the
Project/Construction Manager, Project Consultants; All necessary
testing as required by Design Consultants and Owner’s Representative.

*** Refer to Instructions to Bidders and Bills of Quantities for the detailed Scope of Works
Bid Amount
•Shall be in lump sum and fixed price mode, with all quantities and unit
rates guaranteed by the bidder
•Inclusive of 12% VAT, preliminaries, overtime, sundries and all other
cost allowances necessary to complete the scope of work

Bid Validity – 120 calendar days from the date of bid submission.
Last Day of Bid Queries: September 30, 2019

Bid Submission
• Date: October 21, 2019
• USB Soft Copy: Technical and Financial Bids
•Two (2) sealed envelopes (Hard Copy):
–Envelope 1 – 2 sets of Financial Bids
–Envelope 2 – 2 sets of Technical Bids
• Envelope 1 & 2 shall be submitted to RLB office, addressed to Richelie Ruby / James
Carlo Macalalad/Irish Montances
Bid Submission Checklist:
•Form of Bid
•Summary of Bid
•Bill of Preliminaries (BOP)
•Bill of Quantities (BOQ)
•Completed BOP and BOQ saved in Excel Format
•Sworn Statement of Bid Compliance
•Certificate of Site Inspection
•Letter of Certification from Owner-approved bonding and/or insurance
company
•Bid Bulletin Tabulation
•All other parts of the Bid Document, Technical and Financial Bids

All Financial and Technical Bid Documents saved in USB as Soft Copy.
Bid Submission:
A copy of Financial Bid Proposal to the following emails below:
VictorChan@bpeasia.com
WilliamLeung@bpeasia.com
MalcolmLai@bpeasia.com
Richelie.ruby@ph.rlb.com
James.macalalad@ph.rlb.com
Irish.Montances@ph.rlb.com
A copy of Technical Bid Proposal to the following emails below:
VictorChan@bpeasia.com
WilliamLeung@bpeasia.com
MalcolmLai@bpeasia.com
allen.yusi.spectacon.pm@gmail.com
markesguerra.spectacon.pm@gmail.com
Richelie.ruby@ph.rlb.com
James.macalalad@ph.rlb.com
Irish.Montances@ph.rlb.com
edceltorres.spectacon.pm@gmail.com
Brouchure, Commitment Letter for Service, Man Power, Construction Methodology, all other
requirements indicated in Bid Documents.
All Financial and Technical Bid Documents saved in USB as Soft Copy along with Hard Copy Documents.
Terms of Payment:
10% Down payment
Balance by progress billing/Cashflow
10% Retention to be withheld every progress billing

Bonds and Insurances required:

Advance Payment Bond- callable upon demand; amount equivalent

to 10% of Contract Price. To be valid up to six (6) months after the
scheduled contract completion date; requirement for the release of
downpayment.

Performance Bond- callable upon demand; amount equivalent to

20% of Contract Price; to be valid up to one (1) year after the scheduled
contract completion date; requirement for the release of downpayment.
Contractor’s All Risk Insurance –by Owner

Accredited Insurance Company : TBA

Liquidated Damages – 1/10 of 1% of the Contract Sum per day of

delay
- Limit shall be 10% of the contract price
Bid Queries and Clarifications
For any queries, bidders can seek clarification in writing thru RLB:
Richelie Ruby / James Carlo Macalalad / Irish Montances
Rider Levett Bucknall Phils.,Inc.
54 Danny Floro St., Bagong Ilog
Pasig City
Tel. no.: +63 2 2340129
Fax no.: +63 2 4773856
Email: richelie.ruby@ph.rlb.com /
james.macalalad@ph.rlb.com /
irish.Montances@ph.rlb.com
Orientation on Bills of Quantities (BOQ):

• BOQ Template - is issued to assist the Bidders in the preparation of

their bids. It is to be used as a guide, with the Bidders to be responsible
in checking the contents and entitled to amend as necessary to reflect
the actual scope of work. (Given by RLB Template-Released as Excel)

• BOQ Format - BOQ’s are formatted and arranged in accordance with

the CSI Masterformat – the master list of numbers and titles for
organizing information about construction requirements, products and
activities into a standard sequence.
BOQ Quantities
• Quantities are measured primarily in accordance with the Hong Kong
Standard Method of Measurement for Building Works, though deviated
where it is obvious, necessary or convenient as applicable to
local/market requirements and conditions.
• Primarily, quantities are counted or measured “net” as per
plans/drawings, excluding wastages and allowances.

BOQ Unit Rates

• Unit rates are broken down as follows:
“Material” - net cost of material required by the item, inclusive
of wastage but exclusive of profit, fixing, value added tax, etc.
“Labor” - direct cost of labor required for the installation of the
item, exclusive of supervision, profit, value added tax, etc.
BOQ Unit Rates (cont’d.)
“Others” - includes the following:
• Supervision and all costs in connection therewith
• Cost of conveying materials (delivery, insurance,
unloading, storage, returning packages and packing,
handling, hoisting, lowering)
• Use of plant, tools and equipment
• Establishment charges, profit and overhead charges
• Anything reasonably inferred from description of
item or indispensably necessary thereto
• All other charges as deemed necessary
CPXX- Design and Installation of
CPXX- Design and Installation of
SAMPLE BOQ FORM
-THANK YOU-