Introduction of

Monitoring and Evaluation

Basics

Facilitator: Mohamed Ahmed Abdulla

Date: 6th September, 2020
Venue: Mopic JSS Office, Kismayo, Somalia
Introduction and Ground Rules
• Introductions
• Ground Rules
• Ice Breaker Exercises
Session Objectives:

1.The relationship and the differences of M&E

2. What is it?
3.Why we do it?
4.Who does it?
5.When do we do it?
6.How do we do it?
Key Terms/Glossary Review
Monitoring Evaluation System

Data Data Analysis Targets

Indicators Objectives Outcome

Impact Baseline Goal

Refresher M&E: Think-about the Images
below!
Exercise: What is M&E?
What is Monitoring?
• Involves the collection of routine data that measure progress,
• is an ongoing, continuous process;
• requires the collection of data at multiple points throughout the program
cycle, including at the beginning to provide a baseline;
• can be used to determine if activities need adjustment during the
intervention to improve desired outcomes.
• Ensures that project is on track
• Measures progress towards objectives
• Identifies problems
Evaluation
Evaluation measures how well the program activities have met
expected objectives and/or the extent to which changes in outcomes
can be attributed to the program or intervention.
It assesses whether a project is achieving its intended objectives
It is conducted periodically internally and externally,
It focuses on outcomes and impacts
What is M&E?
• M&E is the process by which data are collected and analyzed
in order to provide information to policy makers and others
for use in program planning and project management.
Quiz Exercise
Break into Two groups
What is difference b/w Monitoring and Evaluation?
List and compare it the differences
Present each group
Maximum: 20 Minutes
Main Differences btw the “M” & E”
Monitoring Evaluation
Main Agent Managers and Program Staff Evaluators working with program
stakeholders including program staff.

Main Interests Support management decision making, Learning (for improvements) and for
Internal and external accountability strategic decision-making.

Timing Ongoing Periodic and less regular.

Scope Implementation, outputs, short-term Achievement of objectives, outcomes
outcomes, use of funds/resources, and impacts, resources, quality and
indicators and targets value, sustainability
Resources Management budget Dedicated resources
Measures Indicators and targets (largely one method Criteria and Standards (Methods is a
multi-approach)
Conclusions Program progress and performance issues Lessons learned, what worked or not and
why, recommendations for
improvements
Purpose of the M&E
Improve strategy and program implementation
Data on program progress and implementation
Improve program management and decision making

Inform future planning and programming

Inform stakeholders
Accountability (donors, beneficiaries)
Advocacy
Uses of M&E - Governments
• As a Powerful Public Management Tool – (decision making.)
• Advocacy Tool to Garner Support from the Public, Donors and
Politicians for Government Programs and Policies.
• Accountability: M&E Information can be used to serve the
oversight function of the legislature.
• Promote Transparency: M&E findings maybe published and
made available to the public.
Why is M&E important?
• Tracking resources

• Feedback on progress

• Improving project effectiveness

• Informing decisions

• Promoting accountability

• Demonstrating impact

• Identifying lessons learned

Group Discussion
Break into groups
Discuss why M&E important in your Ministry
Presentation for each group
20 Minutes
Why do we Monitor?
 What gets monitored is more likely to get done.
 If you don’t monitor performance, you can’t tell success from
failure.
 If you can’t see success, you can’t reward it.
 If you can’t recognize failure, you can’t correct it.
 If you can’t demonstrate results, you can’t sustain support for
your actions.
Why do we Evaluate?
• Understand why and the extent to which intended and
unintended results are achieved, and their impact on
stakeholders.
• Important source of evidence on the achievement of results and
institutional performance, thus is one basis for corporate
accountability.
• Important contributor to building knowledge and organizational
learning.
What’s the difference?
They are different, but interrelated functions, as they both contribute
knowledge as a basis for accountability and enhanced performance.
Monitoring is an internal, repetitive, operations and management function.
Evaluation is often external, periodic/ snapshot, in greater depth and asking
different questions.
Monitoring asks the question “Are we doing things right”?
Evaluation asks “Are we doing the right things?” and “Are there better ways
of achieving the results?”
Monitoring and Evaluation
The MOH wants to know if the Family Planning Program being
carried out in Lower Jubba Kismayo is increasing contraceptive
prevalence rate in Lower Jubba Kismayo. Is it monitoring or
evaluation?

The Jubbaland State wants to know how IDP have been reached by
the shelter program. Is it monitoring or evaluation?
Other similar Functions that are not M&E

Inspection: a general examination that seeks to identify vulnerable areas and

malfunctions and to propose corrective action.
Investigation: a specific examination of a claim of wrongdoing and provision of
evidence for eventual prosecution or disciplinary measures.
Research: a systematic examination designed to develop or contribute to
knowledge.
Audit: an assessment of the adequacy of management controls to ensure the
economical and efficient use of resources; the safeguarding of assets; the
reliability of financial and other information; the compliance with
regulations, rules and established policies; the effectiveness of risk
management; and the adequacy of organizational structures, systems and
processes.
Different Oversight Functions
Program cycle MGT
Inception: wrong doing
Audit: Compliance
Monitoring: Continues assessment
Evaluation: Performance
Research: Modeling
Key Features /Result Chain
inputs – the resources invested in a program, for example, technical
assistance, supplies, or training;
processes – the activities carried out to achieve the program’s objectives;
outputs – the immediate results achieved at the program level through the
execution of activities;
outcomes – the set of short-term or intermediate results at the population
level achieved by the program through the execution of activities; and
impact – fundamental intended or unintended changes in the conditions of
the target group, population, system or organization.
Monitoring Questions

• What is being done?

• By whom?
• Target population?
• When?
• How much?
• How often?
• Additional outputs?
• Resources used? (Staff, funds, materials, etc.)
Evaluation Questions
• Is the content of the intervention or the activity being
delivered as planned?
• Does the content of the intervention or the activity reflect
the requisite standards?
• Have the interventions achieved the expected results?
Evaluation Criteria
• Relevance

• Effectiveness

• Efficiency

• Impact

• Sustainability
Group exercise
• Group One
• Come up any program for Result Chain( Input, process, output,
outcome and impact)
• Group Two
• List evaluation criteria
• Group presentation
• 30 Minutes
 END
Day 1

• Thanks for your time and patients