Microsoft Word Basics

Prepared by: Ma. Elaine M. Regalado

 COURSE OUTLINE:

 Features of Microsoft Word

 The Microsoft Word Environment
 Create A New Document
 Open An Existing Document
 Save A Document
 Working On Multiple Documents
 View A Document
 Close A Document
 Exiting Word
 Features of Microsoft Word

 Create professional – looking documents

 Spend more time writing, less time formatting
 Add preformatted elements with just a few clicks
 Communicate more effectively with high-impact graphics
 Instant apply new look and feel to your documents
 Easily avoid spelling errors
 Share documents confidently
 Reduce file sizes and improved corruption recovery
 Connect your documents to business information
 Manage document properties in the document information panel
Microsoft Word Environment

Quick Access Toolbar

Title Bar

Ribbon
Microsoft Office Button

View Buttons
Status Bar
Microsoft Office Button

 Allows you to create a new document, open an

existing document, save or save as, print, send
(through email or fax), publish or close.
 Title Bar

 Displays the name of the active document.

 At the right end of the title bar are the three familiar buttons:
minimize, restore and close buttons.

Title Bar Minimize

Restore Close
 Ribbon

Tabs on the Ribbon

Dialog Box Launcher Groups on the Home Tab

 The ribbon is the panel at the top portion of the document
 It has seven tabs: Home, Insert, Page Layout, References, Mailings, Review
and View that contains many new and existing features of word.
 Keyboard Shortcut: to minimize or restore the Ribbon, press Ctrl + F1
Quick Access Toolbar

 Quick access toolbar is a

customizable toolbar that
contains commands that you may
want to use.
 Quick Access Toolbar

Right click and this will show

 To add new item to quick access toolbar, just click on any item
then right click then choose add to quick access toolbar
 Status Bar

 Reports information about the presentation and provides

shortcuts for changing the view and the zoom.
 View Buttons

 Allow you to see the active Word window/page in different

views
 Create A New Document
Keyboard Shortcut: Ctrl + N
Open An Existing Document

Keyboard Shortcut: Ctrl + O

Recently Created Document
Save A Document

Keyboard Shortcut: Ctrl + S

 Working on Multiple Documents

 Several documents can be opened simultaneously if you are typing or editing multiple
documents at once.
 The current document has a checkmark beside the file name
 All open documents will be listed in the view tab of the ribbon when you click on switch
windows.
 Select another open document to view it.
 View A Document

 Print Layout: it would appear when printed, includes all tables, text, graphics and images.
 Full Screen Reading: a full view length view of a document, good for viewing two pages
at a time.
 Web Layout: it would appear in a web browser.
 Outline: is an outline form of the document in the form of bullets.
 Draft: does not display pictures and layouts, just text.
Close A Document
Exit A Document
Print A Document

Keyboard Shortcut: Ctrl + P

 REVIEW

 Features of Microsoft Word

 The Microsoft Word Environment
 Create A New Document
 Open An Existing Document
 Save A Document
 Working On Multiple Documents
 View A Document
 Close A Document
 Exiting Word
 Assignment

 Just review this material for your midterm

examination.
 Practice the steps in this ppt
 Check our group tomorrow for another power point
about MS Word.
THANK YOU!