Reporting Data with Access

Definition
 An effective way to present data in a
printed format the way we want to see.
 Body :
 Header
 Header of Report : describing the content of report
 Page Header : information about the page
 Detail/Content
 Footer

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Type
 Single Columns
 Group/Total
 Label
 Summary
 Tabular

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 Single-Columns Report
 Fields are displayed
vertically to be rows
in one column.
 Suits to display
detailed data
 Can be created with
auto-report or report
wizard.

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Group/Totals Report
 Records are collected by one to four
fields.
 A subtotal value for every category in
group footer/header.
 A total value for the whole records in
report footer/header.

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[Mailing] Label Report
 Similar to Letter Label.

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 Summary Report
 Summary of the
whole report.
 Summary of
groups.

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Tabular Report
 View data in the table view
 Data is shown per record
 Common used to view data for
comparison

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Creating a New Report
 AutoReports (basic report)
 The Report Wizard
 The Label Wizard
 Design View Window

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Creating a New Report
Label report

design view
autoreport
wizard

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AutoReports
 AutoReport with the Normal Styles
 Columnar AutoReports
 Tabular AutoReports

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AutoReport with the Normal Style

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The Report Wizard
 Access internal function to make objects
easier and faster
 Data Object must exist.
 Fields can be chosen and grouped.
 Report can be made from single table
or multi tables.

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Design View
 To create Report
 To modify Report
 To make Report from multi tables, we
must create the query for those tables
first.

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Thank You 

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