Microsoft

Access
Create Form & Reports for a
new database
Lecture 5

Dr. Huynh Tan Quoc

Business Computing Skills - BA120IU 1-1

Course contents

1. Create a Datasheet Auto Forms

2. Create a Tabular Auto Forms
3. Create a Split Auto Forms
4. Create a Custom Form using Wizard.
5. Create Auto Report
6. Create a Report Wizard
7. Creating Report form a Query

1-2
Start with a Form
• Although information in a database can be
entered and edited directly in a table, most
people find it simpler to use a form.
• We use forms all the time in everyday life as a
way of recording information so forms are
familiar to us.
• The Form design tools in Access are very
flexible and allow you to customize a form with
many features to make it easy for the user to
. Forms can be created in a few different ways.
enter/edit data
 Creating a Datasheet Auto Form

 Creating a Datasheet Custom Form Using Wizard Reports

1-3
Creating a Datasheet Auto Form

The steps for creating a Auto Form

1-4
Creating a Tabular Auto Form

The steps for creating a Tabular Auto Form

1-5
Creating a Split Form

The steps for creating a Split Form

1-6
Creating a Custom Forms using Wizard

1-7
Creating a Custom Forms using Wizard

1-8
Reports
Your boss likes what you’ve done
with the asset-tracking database, but
she needs to present some
information at a meeting, and she
needs it in a hurry. It’s time to build
reports.

The parts of a report: Page Header, Group Header,
Detail, and Footer.
Reports are the end product of your
database. They combine the raw facts
in your database with enough
information to give those facts
meaning, and they present the results
visually.

1-9
Reports, the easy way
In Access, a report is made up of sections.

1 Header sections can appear at the

top of a report, or in the case of
Page Header sections, at the top of
each page in the report. Report
headers usually contain titles, and
The parts of a report: Page Header, Group Header,
images such as company logos.
Detail, and Footer.
Page headers usually contain
column headings.

1-10
Reports, the easy way
2 If you want to group the data in a
report, you’ll see a Group Header.
The section will list the fields on
which you group your data. For
example, if you need to see who
repairs a given computer, you can
group your data by repair
The parts of a report: Page Header, Group Header,
Detail, and Footer. technician.

3 The Detail section is the body of

your report, the data your users
need to see. All reports must have
a detail section.
1-11
Reports, the easy way
4 Footer sections can appear in
several places. For example, you
can create group footers that
display sums, counts, or averages
for a group of data. You can also
create page footers that appear at
the bottom of each report page
The parts of a report: Page Header, Group Header,
Detail, and Footer. and display elements such as
page numbers.

1-12
Reports, the easy way
The header and footer sections are
optional. For example, if you don’t
want to group your data, you don’t
need group headers or footers.
However, make sure your reports
contain enough information to make
them meaningful and easy to
The parts of a report: Page Header, Group Header,
Detail, and Footer. understand.

1-13
Creating an Auto Report

1-14
Create a report with the Report Wizard

• Choose grouping levels for your report (Gender)

1-15
Create a report with the Report Wizard

This step in the wizard allows you to choose how the records in the report will be sorted.
1-16
Create a report with the Report Wizard
You can use Layout view or Design
Ways to change a report
view to change a report. Layout view
works best when you need to change
the look and feel of a report. For
example, you can rearrange fields,
change their sizes, or apply a pre-
made style.

In contrast, Design view gives you

control over every facet of your
Changing a report in Layout and Design views.
report. For example, you can add text
boxes that display the date and time
that you ran a report.
1-17
Create a report with the Report Wizard

Text Box icon in the Controls group in the Design Tab

The formula in the text box is much like a formula in Excel.

1-18
Creating a Report from a Query

From the Tables/Queries list, select Query:

1-19
Creating a Report from a Query

The parameter criteria prompt will appear

The result of Report Query

1-20
Creating a Report from a Query

Chosse Report Header

Change it to Text Box

The result of Report Query 1-21