CINDY F.

GABREDO
INSTITUTIONAL ASSESMENT
1

GRADUATION
(EVENT)
 COMPANY PROFILE
 We are the remarkable and widely recognized Events Management Company which
provides outstanding, unique and exceptional quality of service among every client.
OUR MISION
 We make and deliver any event, the most special, memorable and unforgettable event ever with
the most amazing event planning services.
 We create values and make difference.
 We inspire everyone with our hard work

OUR VISSION
We ensure clients satisfaction and loyalty to every event that must be special and
memorable.
 OBJECTIVE
 To be well known in the field of event management.
 To serve a perfect event for every client.

CORPORATE PROFILE
 R&C Events Management Services Incorporated is an all-out servicing
company which started last February 06, 2015. Our Company is located at San
Nicolas Gapan City. We started this kind of business when we are the one who
manage our own event that is anniversary by then we decided that we can start
this kind of job, I Cindy Gabredo, and my boyfriend Rommel Padiernos Jr own
this company that is why our company name is R&C Event Management.
ORGANIZATIONAL STRUCTURE

CINDY F. GABREDO
EVENT MANAGER

EURHAIN G.
FHEM&RONNIE
MATIAS
EVENT
EVENT
COORDINATOR
STAFF/SECRETARY
 SERVICE OFFERED
 Birthday
 Wedding
 Baptismal
 Live Entertainment (Concert)
 Pageants
 Anniversaries
 Festivals
 School events
 LETTER TO CLIENT
February 10, 2021
Mr. Gershom C. Caburian
Dear Sir Caburian,
Thank you for choosing R&C Event Planner to be the Event Organizer for your upcoming Event in School which is Graduation. I
and my affiliates will provide you a special and memorable event that all of your graduating students will treasure.
As an Event Organizer we will provide you the following:
Chairs, Stage with the decoration, sound system full set and the printed invitations and the medals and printed awards that will be
needing in your event.
Attached herewith is the event proposal with estimated cost which is flexible to suit your budget. To discus you a more details
about the program may I request a meeting with you on the time that you are available and convenient with you. I can be reached
in my cellphone number 09166663117 or in my email address cindygabredo06@gmai.com
Thank you the consideration.
Sincerely yours,
Cindy F. Gabredo.
Event Manager
 INVENTORY OF SUPPLIER
COMPANY NAME SERVICES
Print Avenue Station Medals, Certificate, Invitations
Petal Avenue Stage decoration
Aguilar Audio Circuit Lights and Sounds Lights and Sounds
Pose and Play Studio Photo and Videos
Oliver's Kitchen Catering Services ( chairs and Tables)

LIST OF ALTERNATIVE SUPPLIER

COMPAMY NAME SEVICES

CMB Delos Reyes Enterprise Corporation Medals, Certificate, Invitations

Mr. Poppers Stage Decoration

99 Music Rooms Lights and Sounds

Jake Portraits Photography Photos and Videos

Mel's Catering Catering Services (chairs and tables)

 EVENT BRIEF
EVENT COORDINATOR Cindy F. Gabredo.
09166663117
cindygabredo06@gmai.com

Name of Event High School Graduation

Date March 12, 2021
Location and Venue Gapan National High School
No of Guest 150 High School Graduating Student
15 Teachers
1 Principal
1 Guest Speaker

Parking Space Open Ground of School 50 cars capacity

Purpose To Facilitate the High School Graduation of Gapan National
High School
Host 2 Teacher that assigned by School
Guest 1 Student that has been part of the school.
Audio Visual Sound System, Projector, Microphone
 Set-up A Day Before the Event
(March 11, 2021)
Setting the Lights and Sounds

Theme: Developing Global Graduates for Economic

Sustainability.

Graduating students shall strictly follow the dress

code. They shall wear the prescribed attire.
 
Women - Ecru-colored ankle length dress matched
with ecru/cream shoes with no more than 2 inches heels.

Men - Ecru-colored barong and black pants matched with

formal black shoes.
 DETAILED PROGRAM
Time Activity Key Persons

8:30 am – 9:00 am Processional Mr.Sonny Torres

9:00 am – 9:02 am Doxology TAU Chorale

9:02 am – 9:04 am Philippine National Anthem Ms. Rhea Cruz

Conductor

9:04 am – 9:06 am GNHS Hymn Ms. Rhea Cruz

Conductor

9:06 am -9:08 am Introduction of the Guest Speaker Mr. Raul Ledesma

9:08 am – 9:38 am Commencement Address Mr. Emeng Pascual

Gapan City Mayor

9:38 am -10:38 am Presentation of Candidates for Graduation Engr. Arnold Lorenzo

10:38 am -10:48 am Inspirational Speech Ms. Jessica Cruz

10:48 am - 11:00 am Pledge of Loyalty to the Alma Mater Ms. Joy Santos
 DETAILED BUDGET
List of Suppliers Inclusions Amount

Medals, Invitations and Certificates 150 pcs of invitations to graduates 60,000

50 pcs of invitations to VIP, Guest and Faculty
150 pcs certificates for the graduates
30 pcs of medals for honor graduates

Caterer 20pax VIP, Guest and Faculty 20,000

Two Buffet Table
20pcs plates
20 pcs spoon and fork
20 pcs glasses
2 pitcher
Sounds and Lights Full sets of sound system, lights,4 microphones ( 2 wired 2 15,000
and 2 wireless)

Florist, Stage and Decoration Flowers to the stage and entrance & exit 15,550

Videographer Photo Coverage 20,000

Basic Editing Skills  
Professional Fee (15%)   30,000

Sub-Total   180,550
Contingency Fund (10 %)   20,000
 RISK MANAGEMENT and DISCREPANCIES and
PROPOSE SOLUTIONS

Safety and security – in charge of the security peace

and order in the vicinity
- medical kit/medics.
Legal Risk – for the permits/licensing
Technical Risk - checking of sound system by
monitoring if it is functioning well.
Contingency Fund - financial risk