BIG DAY EVENTS MANAGEMENT AND

SERVICES INC.

EVENTS MANAGEMENT SERVICES

INDIVIDUAL PORTFOLIO
THEME: “CORPORATE CHRISTMAS PARTY”
Submitted By: Submitted to:
MIKEE R. MARCELO GERSHOM C. CABURIAN
TRAINEE TRAINOR
 “COVER LETTER
(LETTER TO CLIENT)”
Sir Francis Gavino
President of Smart Driving Corporation
Gapan City Nueva Ecija

Dear Sir,
Thank you for contacting us about the possibility of coordinating your upcoming Corporate
Christmas party. We would be thrilled to be a part of your promising moment with your employees.
Should you decide to contract with us, we will make sure that you are able to take part in all the fun
decisions regarding your Corporate Christmas Party. From the moment you become our client, we look
out for your best interest.
We want to make sure your party is everything you imagine and more. Our goal is to create a party
that could only be uniquely yours. Should you have any further concerns please feel free to reach us in
our office at Laryuhan Street Brgy. Kapalangan Gapan City Nueva Ecija or call us 09650633295 or
email us at bigdayeventsmng@gmail.com.
Sincerely,
Mikee R. Marcelo
Genera Manager
“CONTRACT WITH THE
CLIENT”
CONTRACT WITH THE CLIENT
This agreement, made this November 25 , 2021 and between Moments: The Events Place hereafter referred to us: The
Corporate Christmas Party and the client, Big Day Events Management and Services Inc. .
WITNESSETH: In consideration of the mutual covenants and agreement herein contained, The Corporate Christmas
Party.

Planner and the founder of the Christmas Party hereby agree to the following terms and conditions.

THE PARTY PLANNER’S RESPONSIBILITIES:

1.The Party Planner shall provide services for the Corporate Christmas on the 20th day of DECEMBER, 2021 at the
approximate time of: 5:00PM at the Moments: The Events Place located at BRGY. PUTTING TUBIG Gapan City, Nueva
Ecija.
2.The Party Planner will provide the following services under the terms of this Agreement:

E-mail confirmation reserving the date, time, location of the Corporate Christmas Party.
Review of all vendors contracts and confirmation of vendor services 1-2 weeks.
Assistance in the development of a Christmas party itinerary.
Directing services on the Christmas party for a maximum of four to five hours.
Provision of complete emergency kit.
Personal management of the Christmas party program.
“COMPANY INFORMATION/PROFILE”
 OUR COMPANY

BIG DAY EVENTS MANAGEMENT

AND SERVICES INC.
Your vision. Our innovation: Event solutions.
 VISIT US:
Laryuhan Street, Brgy. Kapalangan
Gapan City, Nueva Ecija
CONTACT US:
09650633295
CONTACT US:
Email: bigdayeventsmng@gmail.com

BIG DAY EVENTS MANAGEMENT AND

SERVICES INC.
COMPANY PROFILE

Since it’s inception in 2015, Big Day Events Management and Services Inc. forte lies in delivering cutting-
edge, professional, event management services. Big Day Events Management and Services Inc. is a full
service event management company which successfully delivers creative concepts, with high level
engagement, production, and entertainment.Big Day Events Management and Services Inc. has a wealth of
experience organizing corporate & consumer events on behalf of its clients as well as flagship events of its
own which are the highlight of the Cairene social calendar. We organize events as varied as high profile
parties with 1000+ attendees, to press conferences, charity fundraisers, and trade show exhibits. Above all,
we pride ourselves on commitment to professionalism, and delivering events with high production values,
and creativity

MISSION:
Our company’s mission is to give the most unforgettable and treasured events of our clients’ lives, that will
ensure the best and the most engaging of all events.

VISION:
We envision relating our clients’ experiences through beautiful events which will make their dreams come
true.
 SERVICES OFFERED:
Big Day Events Management and Services Inc. offers full coordination and planning for special occasions like
weddings, birthdays, christenings, anniversaries, corporate events and all kinds of events.
- Events catering (weddings, dinners, lunches, parties, conference, seminar planning, exhibitions, projects
launching and advertising.
- Industrial catering (hospitals, universities, schools, companies, Banks)
- Events organization including all supplies
- Agreements with entertainment companies, wedding venues, birthday places.
- Table and Buffet Floral arrangements
- Events decoration (Seating, Flowers, Lighting, Sound System, hosting..)
- Catering consultancy
- Funerals/Memorials
- Grand Openings
- Prom
-Beauty Pageant
 LIST OF PREVIOUS & REGULAR
CLIENTS
“Birthday Party”
DEBUT KIDDIE BIRTHDAY
-MARY MAY’s 18th Birthday • ZEKE’S 1ST
- MARGARETT ’s 18th “COCOMELON” Birthday
Birthday • JOHAN’S 3RD “BABY
- JAMES 21st Birthday BOSS” Birthday
• JILLIAN’s 7th “HELLO
KITTY” Birthday
 Wedding And Other Events
WEDDING CHRISTMAS PARTY
-MARY JOYCE and AJ Nuptials
-JERAMY and RAFAEL -GM BANK
Nuptials -A1 DRIVING SCHOOL
-MARICRIS and JC Nuptials - WHEELTEK
“ORGANIZATIONAL CHART”

RachelMIKEE
Ann Santiago
MARCELO

Owner

Kelly Andrine
VERONICA MANUEL Rogie Angela
FLORIZZA TOLO
Operation Admin and Finance

Kim Domingo
MARLYN VILLAREAL
Kaye Domingo
TRISIA WALICAN Venue and Program
Sales & Marketing Coordinator
 INVENTORY OF SUPPLIERS
HIGHEND SERVICES
CASA Granja Events Venue VENUE
SOL’S CATERING & SERVICES CATERING
Noel photo and vide9 coverage Video & Photographer
SGL Lights and Sounds Lights & Sounds
M8 PRINTING Invitations
Mom’s Cakeshop Cake Supplier
Puregold&Savemore Prize, raffle and Give away
Kelvin's Balloon arrangement and Party Needs
party needs

Germin Rancho Lopez Host

 LIST OF ALTERNATIVE SUPPLIERS
BUDGET FRIENDLY SERVICES
LA VICTORIA HOTEL AND RESORT VENUE

ANABELLA’S CATERING & CATERING

SERVICES
Hidalgo portraits photo studio Video & Photographer
D-rams Lights and Sounds services Lights & Sounds
Logic PRINTING Invitations
Maria J's Custom made cakes and Cake Supplier
Pastries
Primark&Savemore Prize, raffle and Give away
L&E Clowns and Party Needs Party Needs
Leomel C. Carlos Host
“LETTER TO SUPPLIERS”
November 25, 2020
La Victoria Hotel and Resort
Brgy.Puting Tubig Gapan City,Nueva Ecija

Dear Maam/Sir:

Good Day!

The reason why I’m writing this letter to you is that your venue is the perfect place to conduct an intimate formal event. Would you consider making our
event more unforgettable by the help of your place by giving Big Day Events Management and Services Inc, a wonderful venue. I hope you can help us to
accomplish our goal and purpose of the event.

Our event will take place on December 20, 2021 and our theme is “Winter Wonderland” Corporate Christmas Party of Smart Driving Corporation Head Office
VIP’s and Staff. We are looking forward if you will accept our intention that we want your company to be part of our event.

In appreciation of your anticipated help, we would like to offer the most productive deal with you for both parties.

Please coordinate with us regarding your decision, you may give us a call through this number #09650633295 drop a message through this email address
bigdayeventsmng@gmail.com

Thank you in advance for your consideration.

Mikee Marcelo
Owner
BIG DAY EVENTS MANAGEMENT AND SERVICES INC.
“CONTRACT WITH THE
SUPPLIERS”
THIS AGREEMENT will serve as the contract for the services that will provide by the supplier for the upcoming event, this
contract is made as of the 18th day of DECEMBER , 2021 between 5:00PM, located at Brgy. Puting Tubig Gapan City
Nueva Ecija, and ____________________(Supplier Company), located at ____________________ will be there to serve this
event and will not take any cancellation of the contract “two weeks” before the event, the supplier and the LM EVENTS
PLANNING & SERVICES will be binded by this contract as both parties.

WHEREAS, the Company is organizing a “Corporate Christmas Party” Event to be held on or about the 20th day of
DECEMBER 2021, in BRGY. PUTTING TUBIG GAPAN CITY, Nueva Ecija.

TERMS AND CONDITION:

 In this contract, BIG DAY EVENTS MANAGEMENT AND SERVICES INC, and their affiliates will not held responsible
for any liability, lost or stolen or damaged merchandise and equipment.
 The supplier is bound to serve the event when the contract is already agreed.
 Both parties must be informed in any emergency situation/problems two weeks before the event.

NOW THEREFORE: in consideration of the mutual covenants and agreements contained hereon, the adequacy of which is hereby
acknowledged, the __________________(Supplier Company) and BIG DAY EVENTS MANAGEMENT AND SERVICES INC.
agree as follows.
 
Signature of Supplier: Signature of the Event Planning
Agency:
_______________________________ ________________________________
Signature Over Printed Name Sinature Over Printed Name
“EVENT BRIEF”
 BIG DAY EVENTS MANAGEMENT AND SERVICES INC.

CONTACT COORDINATOR
LARYUHAN ST. BRGY. KAPALANGAN GAPAN CITY NUEVA ECIJA
#09650633295
bigdayeventsmng@gmail.com
EVENT TITLE Corporate Christmas Party
THEME Winter Wonderland
DESCRIPTION In this Winter Christmas party, the attendess shall wear formal attire with
BLUE and WHITE accent.
EVENT PURPOSE To celebrate the upcoming Christmas season, and Give everybody a break
away from the office and enjoy themselves with cozy venue,good food and
drinks and entertainment. This will also be the event to reconnect with
executives and staff through games,performance and exchange gifts.
Client Mr. Francis Gavino
Guests/Participants Executive and employees of Smart Driving Corporation

Budget Allocation P250,000.00

No. of guests
PROPOSED Venue and location
Directional Signage
Day/Date / Time
75 pax
La Victoria Hotel and Resort Gapan City, Nueva Ecija
Parking space,Sanitation area, Powder Room, Photobooth, Guestbook,
Participants, VIP
Monday / December 20, 2021 / 5:00 PM
“PROPOSED PROGRAM”
 TIME ACTIVITIES IN-CHARGE
5:00-5:10 Assembly time Ushers/Event Staff
5:10-5:15 Opening Prayer Employee
5:15-5:45 Welcome Remarks Host
Message Manager of Rural Bank Client/Owner
of San Leonardo
5:45-6:00 First set of raffle prizes Host
6:00 - onwards Picture taking ( Photo Booth)
6:00-7:00 Dinner time Caterer and Server
7:00-7:40 Presentation of performance by Audio and Sound, and Event Staff
Unit/Dept
7:40-8:00 Games(Stop Dance,hephep Host and Guest
horay,Family feud)
8:00-8:15 Awarding of Best in Winter Host and Event Staff
Woderland Attire
8:15-8:20 Exchange gift Host and Manager
8:20-8:30 Closing Remarks Host,Event Staff and Guest
“PROPOSED BUDGET”
 SUPPLIER SERVICES QUANTITY PRICE TOTAL
VENUE Space for reception

Parking lot

Projector & Screen

LA VICTORIA HOTEL AND
Stage Package 15,000 15,000
RESORTS
Cocktail Tables and Covers

V ideoke machine

Trained Attendants
CATERING Food:

 4 main courses
1 vegetable, 3 meats, 1 soup,
1 dessert
 Drinks : Iced tea and water
 Inclusions:
75 350 pax 26,250
Sol’s Catering Fine linens, glasses, wares
Tables setting & seats
Trained waiters / stewards
Full venue Set up

DESSERT, SUSHI & DRINKS  Truffels

BUFFET  Cupcakes
 SUPPLIER SERVICES Particulars Amount TOTAL
PHOTO & VIDEO  1 Photographer
Noel photo and vide9 coverage  Raw & edited pictures
Package 12,000 12,000
 Photo Booth
 Tapaulin
LIGHTS & SOUNDS
SGL Lights and Sounds Setting up of Lights and Sounds Package 5,000 5,000

Host
GERMIN RANCHO LOPEZ 4 hours Event Hosting Package 2,000 2,000
Others
Prizes for Games: 1. Stop Dance: 3 Winners
3 500 1,500
2. Family Feud: 2 Cash Price
1 2,000 2,000
teams Cash Price
3 500 1,500
3. Hephep Hooray Cash Price
75 500 37,500
Give Away Noche Buena Package
3 2000 6,000
Awards for Best in Certificate and Sodexo Gift Check
1 29,900 29,900
“WINTERWONDERLAND” Attire 60’’ Sharp Smart TV  4K  LED 
Raffle
TOTAL 155,750
CONTINGENCY FUND (15%) 23,362.50
SUB TOTAL 179,112.5
Professional Fee (20%) 35,822.50
GRAND TOTAL Php 214,935
PACKAGE OPTION
 EVENT TIMELINE/ACTION PLAN
 November 05, 2020 Letter to the Client
 November 25, 2020 First Meeting with the Client
 November 28, 2020 Meeting to the Suppliers
 December 5, 2020 Ocular Visit to the Venue and
Closing/Signing of contract with client
 December 7,2020. Meeting with the working
committees Signing of Contract
 December 19, 2020 Preparation
 December 20, 2020 (morning) Ingess
 December 20, 2020 Event Day
 December 21, 2019 Closing meeting with the client
 POSSIBLE RISK & DISCREPANCIES
• CROWD CONTROL – check the number of attendees, checking of
temperature and sanitary precaution before entering the main reception.
They will also monitor the social distancing and necessary health protocols
• FOOD POISONING/CONTAMINATION – the caterer will be strictly monitored
from preparation and proper handling.
• PARKING SPACE – sufficient parking space is available. There will be
assigned person to assist.
• SECURITY – area has a personnel and emergency equipment to maintain
peace and order.
• UNAUTHORIZED MOVING OF FURNITURE OR ANYTHING IN THE VENUE –
My team will be liable to the things they moved or destroy.
• ABSENCE OF CONTRACTOR– Final Confirmation before the event.
• ABSENCE OF THE MASTER OF THE CEREMONY – Make sure to have at
least two contact emcees.
“DETAILED FLOOR PLAN WITH SAFETY
FEATURES”
 SECURITY
SECURITY
SECURITY
SECURITY

LIFE GUARD

FIRST AID KIT

SECURITY
“EVENT CONCEPT”
THEME: WINTER WONDERLAND CHRISTMAS PARTY
MOTIF: SKY BLUE, ROYAL BLUE AND
WHITE
END OF PRESENTATION
THANK YOU !!!!