Events Management Services NC3

Federic
“Modern Filipiniana-Themed Graduation Day”
events
o
Rosemarie M. Federico
 Federic
Federico
events
o
“Creating unforgettable moments
with you.”
ROSEMARIE M. FEDERICO
Contact Number: 09057521750
Location Address: 199 Abesamis St. Brgy.4, Penaranda, Nueva Ecija
Email Address: AAFedericoEvents@gmail.com
 Company Profile
 Founded in 2015.

Federic
 AAFederico means Acey and Axel Federico, the owner’s children.
events
 AAFederico set out itself to beo a leading and most trusted event
planner in the world of creating unforgettable moments.
 Mission
 To be the clients first choice to plan for their dream events,
Federic
and to create and cultivate a long-term relationships with
them. events
o
 Vision
From the very first day until the end, our team strive to plan
Federic
the dream event experience that clearly defines our client’s
requirement and exceed their goals.
events
o
Organizational ChartROSEMARIE M. FEDERICO
General Manager/ lead consultant

Federic
LORRAINE A. FEDERICO
Marketing Director
events
o
MARK CASEY A. FEDERICO
Operational/ Planning Manager

ANNALIE ABESAMIS RANIEL S. MARINO

Catering Supervisor Entertainment Supervisor
List of Previous
Federic
events Client
o
Naguinlin-Lacuna
Nuptial
Federic
events
o
Samaria’s 7 th

Birthday
Federic
events
o
Robert’s 50 th

Birthday
Federic
events
o
Khailee’s baptism day
Federic
events
o
List of Regular Client
FAMILY GATHERING SCHOOL AFFAIR

 Mrs. Rhia Jane Naguinlin Kapt. Pedro Villanueva’s Graduation Day

 Mrs. Edna S. Madrid

 Mr. Reynaldo Lacuna Jr. Federic

events
o
 Mrs. Glenda Salazar
Letterevents
to client
Federic
o
August 15, 2019

Rev.Fr.Joseph Azarcon
School’s Director
DIVINA PASTORA COLLEGE
San Vicente, Gapan, Nueva Ecija
Dear Sir,
Greetings in the name of Almighty God!
Thank you for contacting us about coordinating your upcoming graduation. We are here to help you to
become unforgettable and stress-free events. We would thrilled to be part of your special day.
We have four years of experience in managing an event. Should you decide to contact with us, we will
make sure that you are able to take part in all the fun decisions regarding your students graduation
without having to worry about the often stressful particulars. From the moment you become our client, we
look out for your best interests, from contracting out for better prices to making sure every last detail
comes together when it is supposed to.
We are available to help during that time period. We encourage you to place a deposit soon so that we may
set and plan for the upcoming graduation day.
We’re looking forward to hear your response as soon as possible. It is an honor for us to serve you
during the event. Thank you.

Rosemarie M. Federico
Event Management Company
Letter to the
events Guest
Federic of
o
Honor
February 28, 2019
 
Caren May S. Salon, LPT
Penaranda, Nueva Ecija
09675615055

Respected Ma’am,
Ma’am, with due respect I have to state that there is a Commencement Exercises being held at Divina
Pastora College on April 10, 2020 at 8:00 in the morning. We are glad to cordially invite you to the
Commencement Exercises as Guest of Honor. It would also be a great source of inspiration for the
students to hear from a living legend. There are many qualifiers who need to be given certificates and
awards. We would be honored if you consider grating us your presence.
It would be an honor for us if you could attend and bless us with your presence. We are looking forward to
having your company.
Thank You!
 
Rosemarie M. Federico
Event Coordinator
Letter toeventsSupplier
Federic
o
MR. PEPITO PINEDA
Manager
Pineda’s Catering Services
Sinasajan, Penaranda, Nueva Ecija
 
 
Dear Mr.Pineda
 
Greetings!
 
We, AA Federico Events, choose to have your services for our clients Graduation Day on April 10, 2020,Friday at 8:00 – 11:00 o’clock in the morning at Convento del
San Agustin, Purok Garcia, Bayanihan, Gapan City, Nueva Ecija. We want our client to experience the best services we can offer for them. Knowing the quality of
your products, we believe that you can collaborate with us in serving our valuable client.
 
To personally discuss the details, you can visit our office at 199 Abesamis St. Brgy. 4, Penaranda, Nueva Ecija. Also, youmay text/call us at 09057521750 or email us
at AAFedericoEvents@gmail.com
 
We are looking forward for your favorable response.
 
Thank you,
 
 
Sincerely yours,
 
 
 
ROSEMARIE M. FEDERICO
Owner
AAFederico Events
Inventory of Suppliers
SUPPLIERS HIGH END BUDGET FRIENDLY
jGrace Catering Services
Pineda’s Catering Services
CATERER Sinasajan, Penaranda Nueva Ecija
Poblacion III, Penaranda Nueva Ecija
09278426583

PHOTOBOOTH/PHOTO & Zalez Film Production Hologuay Studio Photography

Federic
Poblacion 3, Penaranda Nueva Ecija Sto.Tomas, Penaranda, Nueva Ecija
VIDEO COVERAGE 09166388613 donghaluguay@yahoo.com

Human Audio Works Rhythm Audio Solution

LIGHTS AND SOUND
events
Penaranda,Nueva Ecija Penaranda, Nueva Ecija

CAKE PROVIDER
Edna’s Cakeland
o
Kapt. Pepe, Cabanatuan Nueva Ecija
Amilou’s Cake and Pastry House
Penaranda, Nueva Ecija
09557057590

L and E Party Needs Macoy’s Ballons and Party Needs

PARTY NEEDS Gapan City, NuevaEcija Penaranda, Nueva Ecija

Laura’Floral Design Casa Flora

FLORIST Gapan City, Nueva Ecija Gapan City, Nueva Ecija

Minda’s Gown Olan’s Gown Rental

SUIT AND GOWNS Gapan City, NuevaEcija Penaranda, Nueva Ecija

Casa Granja Events Venue Inc. Kristine Rica Resort

VENUE Sto. Cristo, Gapan City, Nueva Ecija Penaranda, Nueva Ecija
Sample Backdrop

Federic
events
o
Federic
events
o
Sample Entrance
Decor
Federic
events
o
Sample Tarpaulin

Federic
events
o
 Sample
Program/Invitations
Federic
events
o
Sample Diploma

Federic
events
o
Federic
events
o
Federic
events
o
Event Brief
Federic
events
o
 AAFederico Events
CONTACT COORDINATOR 199 Abesamis St. Bgy.4, Penaranda Nueva Ecija
09057521750
Name of event Graduation Ceremony for College Students

Objective To make an unforegettable and meaningful graduation.

Theme Traditional Graduation Ceremony with Modern Filipiniana Attire

Client Rev. Fr. Joseph Azarcon

Day/Date / Time Friday / April 10, 2020 / 8:00 AM

Federic
Budget Allocation P133,500.00

Projected Number of Grandaunts 60 pax

Projected Number of Attendees 150 pax

events
Projected Graduation Fee per person P2,225.00

Speaker’s Honoraria
P2,000.00
o
Guests/Participants Graduating Students, Parents, Faculty and Staff, Guest of Honors

Venue and location Purok Garcia, Bayanihan, Gapan City

Parking Access Parking Area ( with signage)

Projector (for SDE, Videoclip)

Set-up Assigned seating

(please refer to table seating arrangement of participants& guests)
 Contract Signing to Client December 10, 2019
Planning and preparations January 3 – February 3, 2020
Selection of Suppliers January 4, 2020
First meeting with Suppliers January 10, 2020
Contract signing to Suppliers January 11, 2020
Second Meeting with Suppliers January 30, 2020

Federic
1 Meeting with Working Committees
st
February 1, 2020

Final meeting with the Client February 2, 2020

1st Practice/Rehearsal of Participants March 27, 2020

events
o
2nd Practice/Rehearsal of Participants

Final Meeting with Working Committees

April 3, 2020

April 5, 2020

Final Practice/Rehearsal of Participants April 9, 2020

Ingress April 10, 2020 (6:00AM)

Egress April 10, 2020 (12:00PM)
Post Meeting with the Client April 15, 2020
Post Meeting with Working Committees April 16, 2020
Detailedevents
Program
Federic
o
TIME FLOW ALLOTED TIME IN CHARGE REQUIREMENTS
8:00-8:15 Assembly 15 mins. Event Coordinator Secure/settle the venue
•Program
•Graduates
•Participants
•Program Host
•Videographer
•Photographer
•Sound System
•Projector
•Usherettes

Federic
•Technical Staff
8:15-8:45 Processional of 30 mins. Sound System Play the processional music
the Graduates, Videogpher
Faculty and Staff Photographer
and Guest of events
8:45-8:50

8:50-9:00
Honor
Prayer

National Anthem
5 mins.

10 mins.
o
Selected student
Sound System
Selected Honor Student
Microphone

Mission, Vision, Sound System

Philosophy of St.
Andrew
9:00-9:05 Welcome 5 mins. School Assistant Directress Microphone
Remarks Sound Sytem Photographer
Photographer
TIME FLOW ALLOTED TIME IN CHARGE REQUIREMENTS
9:05-9:15 Presentation of 10 mins. School Assistant Directress Microphone
Graduates Photographer
Sound System
9:15-9:20 Confirmation of 5 mins. School Director Microphone
Graduates Sound System
Videogpher
Photographer
9:20-10:10 Awarding of 50 mins. Students Microphone
Certificates Sound System Certificates

Federic
Distribution of Photographer
Diplomas
Special Awards
10:10-10:30 Introduction to 20 mins. Guest Speaker Microphone
the Speaker and
events
Sound System

10:30-10:40
his speech
Student's
Address
10 mins.
o
Selected honor student
Sound Sytem
Photographer
Microphone
Photographer

10:40-10:45 Closing Remarks 5 mins. President of Student Council Microphone

Photographer
10:45-11:00 Recessional 15 mins. Graduates Sound System
Faculty and Staff Photographer
Guests
Detailed Budget
Federic
events
o
Proposal
 Materials/Items Allotted Budget (P133,500.00)

Catering Services (Food & Beverages, Stage Designs and P42,000.00

Decorations) (P280 x 150 pax)
Students & Parents, Faculty and Staff, VIP
Menu: Rice, veggies, fish fillet, pork dish, salad, and iced tea
Chairs and tables P4,000.00

Invitations (Program Layout) P3,200.00

(P40 x 80 pax)
Florist P15,000.00

Sound system and lights P20,000.00

Certificates and Diploma (Special Papers & Printing)

Federic P2,870
P4.00 x 70 pax (special paper for certificates)
P35.00 x 60 pax (diploma)

events P7.00 x 70 pax (printing)

o
Videographer/photographer P15,000.00

Medals and Ribbon P3,150.00

(P30 x 60 pax)
Speakers Honoraria (P45 x 30 pax)
P2000.00
SUBTOTAL P96,720.00

CF15 % 14,508.00

TOTAL P111,228
PF 20% P22,245.6
GRAND TOTAL P133,473.6
 ACEY PACKAGE AXEL PACKAGE
P133,500.00 P100,000.00

-Food & Beverages -Food & Beverages

(Students, Parents, Faculty & Staff and VIP) (Students, Parents, Faculty & Staff and VIP)
Rice, veggies, fish fillet, pork dish, salad and iced tea Rice, veggies, chicken dish, leche flan and bottled water
-Chairs and tables
-Invitations
-Fresh flowers (3 variety) Federic
-Chairs and tables
-Invitations
-Fresh flower (1 variety)
-videographer & photographer
events
-videographer & photographer
-Certificate and diploma
-medals & ribbons
- speaker’s honoraria
( free diploma holder)
o
-certificate and diploma
-medals & ribbons
Risk and Action Plan
Shortage of food and beverages- the management/caterer should
provide a backup to supply the food.

Federic
Power interruption- generator.
Lack of Budget- Contingency Fund
events
o
Traffic- Provide an alternative route(included in Invitation)
Parking area- provide an alternative parking area
FlooreventsPlan
Federic
o
Comfort Room
Sampleevents
Contract
Federic
o
This Event Contract states the terms and conditions that govern the contractual agreement between AAFederico Events management having its principal place of
business at 199 Abesamis St. Brgy.4, Penaranda , Nueva Ecija, and Rev.Fr.Joseph Azarcon, school director of Divina Pastora College who agrees to be bound by
this Contract.

WHEREAS, the client is organizing the Commencement Exercises of Divina Pastora College SY 19-20 , on April 10, 2020; and

WHEREAS, the Company agrees to manage the Event according to the terms and conditions herein.

NOW, THEREFORE, in consideration of the mutual covenants and promises made by the parties within this Contract, the Company and the Client covenant and agree
as follows:

1. COMPANY’S DUTIES. The Company shall handle the management and planning duties for the Event in the manner described on Schedule A attached hereto.
2. PAYMENT. The total cost to be paid to the Company by the Client for the services hereunder shall be 133,500.00. The dates on which payments are due are listed on
the payment schedule attached hereto as Schedule B.
3. CANCELLATIONS. In the event circumstances change and the Client must cancel the Event, the Company will make its best efforts to modify its planning to
reflect the Client’s needs. However, the Client agrees and acknowledges that a change in short notice may cause severe complications for the Company and thus the
Client shall forfeit its deposit of 20% in the event the Client must cancel the Event within 30 days of the stated date of the Event.
4. PROMOTION. The Client hereby authorizes the Company to utilize the Client’s logo and associated trademarks as well as any media, photos, or footage from the
Event, in promoting the Company’s services.
5. NO MODIFICATION UNLESS IN WRITING. No modification of this Contract shall be valid unless in writing and agreed upon by both Parties.
6. APPLICABLE LAW. This Contract and the interpretation of its terms shall be governed by and construed in accordance with the laws of the State of Philippines and
subject to the exclusive jurisdiction.
IN WITNESS WHEREOF, each of the Parties has executed this Contract, both Parties by its duly authorized officer, as of the day and year set forth below.

ROSEMARIE M. FEDERICO JOSEPH AZARCON

General Manager of AA Federico Events Divina Pastora Colleges School Director/Client

DATE: DATE:
SIGNATURE: SIGNATURE:
Thank You!
Federic
events
o