EVENTS

MANAGEMENT
NC III
Events Inc.
COMPANY PROFILE
 HISTORY
ECM Events Inc. is an event planning company that is
located at Las Pinas, Penaranda, Nueva Ecija. It was
established by Ms. Marah L. Marcelo on July 01, 2015. It is a
small events management company that works out to achieve
the most wonderful events that will satisfy all the client that
will inquire in the company. ECM Events Inc. is composed of
professional planners and coordinator that deliver the best
services.
 ABOUT THE COMPANY

NAME: ECM Events Inc.

LOCATION: Las Pinas, Penaranda, Nueva Ecija
CONTACT DETAILS: 0936-524-6320 or 044-9325781
EMAIL: www.emceventsInc@gmail.com
Fb Account: ecmeventsInc@yahoo.com
 VISION
• Make the company as the ultimate provider of
events lacking.
• Be the best event planning company in all places.
• Make our company a great example in a successful
event planning industry.
 MISSION
• Provide our client with the most amazing event planning service.
• Give the most memorable and enjoyable events experience for the client.
• Meet up the expectation of the clients.
• Ensures the success of every event planned.
• Deliver service on prompt time.
• Give a reasonable price in every event.
SERVICES OFFERED
 EVENT PLANNING
From start to finish, from selecting of venues,
services, theme and décor, we took care of every
single detail to make your event a stress free, a
memorable and enjoyable experience for you and
your guest. Take your worries away as we
professionally arrange your event together with
your successfully dreamed event.
 EVENT DESIGN AND DÉCOR
The right venue goes a long with the tone of the event,
but it’s the décor that gives a chill and design to it. We
make a friendly budget décor that will turn a pale design
into a satisfying expectation for an event theme. We
create an ambiance that easily catch-up the attention of
the guest during their arrival up to the end of event.
 EVENTS ENTERTAINMENT
IDEAS
ECM Events Inc. had a lot of unique
ideas that will surely deliver
entertainments that will make your
guest remember your event for a long
time.
 ORGANIZATIONAL
STRUCTURE
EVENTS MANAGER
Marah L. Marcelo

MARKETING SPECIALIST EVENT PLANNER

Janet Sanchez Joy marie Padilla

EVENT COORDINATOR
Claire Tinawin

AUDIO VISUAL TECHNICIAN

Alex Mendez

CREWS/STAFF
LIST OF PREVIOUS CLIENTS
 WEDDING CEREMONY
• Marco and Angeline Marchesa Nuptial
• Kevin and Jane Aguilar Nuptial
• Justine and Bea Abesamis Nuptial
• Louie and Vennice Dela Cruz Nuptial
 BIRTHDAY CELEBRATION
• Jinshey 1st Birthday Party (mini mouse theme and motif)
• Michelle 7th Birthday Party (frozen theme)
• Theo 7th Birthday Party (pirates of the Caribbean theme)
• Alicia 18th Birthday Party (masquerade theme)
• Jin 21st Birthday Party (disco theme)
 BAPTISMAL
•Jay’s Christening
•Yana’s Christening
•Froilan’s Christening
 SCHOOL EVENTS

•Mallorca National High School 1992

batch reunion
•San Lorenzo School Graduation ball
2016
 FIELD TRIP

•St. Andrew Tarlac Field Trip

•Cleverlane Montessori Academy
Manila Field Trip
 FAMILY GATHERINGS

•Maniquiz family Reunion

•Padilla family grand Reunion
LIST OF SUPPLIERS
SUPPLIER
CATERING SERVICE
CAKES AND PASTRIES
PARTY NEEDS
VIDEOGRAPHY AND PHOTOGRAPHY
INVITATIONS AND TARPAULIN
MASCOTS/CLOWNS/ MAGICIANS
VENUE
LIGHTS AND SOUND
BUS TRANSFORTATION
CONTACT INFORMATION
 Pineda Catering Service
Sinasajan, Penaranda, Nueva Ecija
0936-428-7372
 Melody’s Catering Service
Las Pinas, Penaranda, Nueva Ecija
0917- 423- 1971
 Huatchat Tea House and Seafood Restaurant Catering
Mc. Arthur Highway Tarlac, Tarlac
0917-514-3650
 Amilou’s Bakeshop
Penaranda, Nueva Ecija
 Red Ribon Cakes
Gapan City
• Jelexie Bakeshop
Zaragosa, Nueva Ecija
 Mccoy Party Needs
Penaranda, Nueva Ecija
0935-524-3620
 Allan’s Party Needs
Brgy. Las Pinas, Penaranda, Nueva Ecija
0905-246-5234
 Aeons
Gapan City
 Aeons
Gapan City
  D’clown Management Party Zone,
Aurora Rd. Cabanatuan City
  Razon’s farm & Resort
Brgy. Las Pinas, Penaranda, Nueva Ecija
 Palayan Convention Center
Palayan Nueva Ecija
 Gen. Tinio Gymnasium
Gen. Tinio, Nueva Ecija
 Human Audioworks
  Penaranda, Nueva Ecija
 JENNY TAVELS AND TOUR
Zulueta St. Brgy. Melo 3100 Cabanatuan, Nueva Ecija
044-806-2542
 LETTER TO THE CLIENT
30 September 2019
Mr. Cecillo M. Tulaban
Principal
Penaranda National High School
Pob. I, Penaranda, Nueva Ecija 

Sir;
 
Good day Sir Cecillo,
 
ECM Event inc. is very honoured to be chosen as your event coordinator for your School’s Educational Field Trip. Our company is already 4 years in
the service and we can assure that we will give you the best Educational Field Trip that you are dreaming for.
 
For more information, you can email us at www.emceventsinc@gmail.com or contact us at 0936-524-6320. 
Thank you very much! 

Sincerely yours,
 

Marah L. Marcelo
Event Manager
 EVENT BRIEF
EVENT TITLE: Field Trip
EVENT THEME: Educational Field Trip
PURPOSE: To reinforce the experiential learning. Enhancing classroom
learning by making real world connection.
DATE & TIME: December 06, 2019- December 07, 2019
3:00am – 12:00am
BUDGET ALLOCATION: 1,800/pax
VENUE: Philippine National Museum, Rizal Park, Intramuros, Cultural
Center of the Philippines, Art in Island in Manila and SM North
COMPANY: Ecm Events Inc.
NUMBER OF STUDENTS: 300 (Grade 7 to 10)
 OFF-CAMPUS ACTIVITY PROPOSAL
Name of School: Penaranda National High School
Division: Nueva Ecija
Title of Activity: Educational Field Trip
Purpose of the Activity: To enhance Students learning thru real life
experience
Destination/Venue: Philippine National Museum, Rizal Park, Intramuros,
Cultural Center of the Philippines, Art in Island in Manila and SM North
Departure Date & Time: December 06, 2019- 3:00am
Return Date & Time: December 07, 2019- 12:00am
Number of Learners: 300 (Grade 7 to 10)
 CHECKLIST FOR EDUCATIONAL
FIELD TRIP
• Agreement
• Manifest
• Written Consent
• List of Safety & Security Measure
• Breakdown of Expenses
• Certified true copy of accreditation certificate by the Dep’t Of Tourism
• Certified true copy of (LTFRB)
• Copy of Registration Vehicle and Prof. Driver’s license
• Information and cost of Travel Insurance
• Letter to the (LGU)
ITINERARY OF TRAVEL
PLACE TO VISIT TIME ADDRESS

ASSEMBLY 3:00 am PENARANDA NATIONAL HS

DEPARTURE 4:00 am

BUS STOP (Breakfast) 6:00 – 7:00 am SLEX

Rizal Park 8:00 – 9: 00 am Roxas Blvd, Malate, Manila

Philippine National Museum 9:00 – 11: 00 am Taft Ave. Ermita, Manila

Jollibee Commissary(lunch) 11:00 am – 12:00 pm Taft Ave. Manila

Intramuros 12:00 pm – 1:30 pm Intramuros Manila, 1002 metro Manila

Cultural Centre of the Philippines 2:00 – 3:00 pm CCP Complex, Roxas Boulevard, Pasay

Afternoon Snack (at the bus) 3:00 – 3:30 pm

Art in Island 4:00 – 6: 00 pm 175, 15th Ave. Cubao, Quezon City, Philippines

SM North 6:00 – 8:00 pm Quezon City, Metro Manila

Home Sweet Home 8:00 – 12: 00 am PENARANDA NATIONAL HS
 BUDGET ESTIMATED
• PHP 1,780/pax- EDUCATIONAL FIELD TRIP
• Philippine National Museum Entrance fee (50/pax) x 300 = 15,000
• Cultural Centre of the Philippines (PHP 20/pax) x 300 = 6,000
• Art in Island (PHP 400/pax) x 300 = 120,000
• Free lunch for Teacher’s and Driver
• Jollibee Commissary : (PHP 200/pax) x 300= 33,000 (1pc chicken, rice w/ fries and drinks)
• Transportation / 6bus / driver / 1 Tour Guide per Bus/ 1 First aid Box per Bus (PHP
30,000/bus)x 6 = 180,000
• Parking / toll fee (PHP 20/pax) x 300 = 6,000
• Teacher’s Allowance: (2000/pax) x 12= 24,000
• Tarpaulin/ bus and other Supplies Expenses: (500/bus) x 6 = 3,000
• Contingency Fund: (Standby Registered Nurse,)(194/pax) x 300 = 58,050
• Professional Fee: (297/pax) x 300 = 89,010
• Grand Total: 534,060
INCLUSION UNIT COST TOTAL COST

Philippine National Museum (50/pax) x 300 15,000

Cultural Centre of the Philippines (20/pax) x 300 6,000

Art in Island (400/pax) x 300 120,000

Luneta Park

Intramuros

Jollibee Commissary (110/ pax) x 300 33,000

( 1 pc. Chicken, Rice w/ Fries& Drink)

Transportation (30,000/bus) x 6 180,000

( 1 Driver, 1 Tour Guide, and 1 First Aid Box/ Bus)

Parking / toll fee (20/pax) x 300 6,000

Teacher’s Allowance (2000/pax) x 12 24,000

Tarpaulin/ bus and other Supplies Expenses) (500/bus) x 6 3,000

Contingency Fund 15% (194/pax) x 300 58,050

(Standby Registered Nurse)

Professional Fee 20% (297/pax) x 300 89,010

Grand Total (1,780/pax) x 300 534,060

 BUS CONTRACT AGREEMENT

• This Contract of Agreement made and entered into this 29th of September 2019 in Penaranda,
Nueva Ecija.
• Ecm Events Inc.- is a duly licensed travel and tours agency accredited by the Dep. Of
Tourism (Accreditation no. TOP-RO3-00004429-2018) located at Las Pinas, Penaraanda
Nueva Ecija
• Jenny Travels and Tour
 CONTRACT AGREEMENT
This Event Contract states the terms and conditions that govern the contractual agreement between  Ecm Events Inc.  having its principal place of
business at Brgy. Las Pinas, Penaranda, Nueva Ecija and phil-estate company agrees to be bound by this Contract.
WHEREAS, the Client is conducting a Educational Field Trip with School address at Pob. I, Penarada, Nueva Ecija on September 15, 2019; and
WHEREAS, Ecm Events Inc. agrees to manage the Event according to the terms and conditions herein.
• Provision of company nurse that will accompany the employees during travelling (payment will be deducted from the contingency fund)
• Provision of bus transportation with complete package.
• Remains of contingency fund will be given to the event coordinator.
NOW, THEREFORE, in consideration of the mutual covenants and promises made by the parties within this Contract, the Company and the Client
covenant and agree as follows:
1. COMPANY’S DUTIES. The Company shall handle the management and planning duties for the Event in the manner mentioned above.
2. PAYMENT. The total cost to be paid to the Company by the Client for the services hereunder shall be_______. 50% of the total payment shall be
given upon signing this contract and the remaining 50% will be given on the day of the event.
3. CANCELLATIONS. In the event circumstances change and the client must cancel the event, the company will make its best efforts to modify its
planning to reflect the client’s needs. However, the client agrees and acknowledges that a change in short notice may cause severe complications for the
company and thus the client shall forfeit its deposit of 20% in the event the client must cancel the event within 30 days of the stated date of the event.
4. PROMOTION. The client hereby authorizes the company to utilize the client’s logo and associated trademarks as well as any media, photos, or
footage from the event, in promoting the company’s services.
5. NO MODIFICATION UNLESS IN WRITING. No modification of this contract shall be valid unless in writing and agreed upon by both Parties.
6. APPLICABLE LAW. This contract and the interpretation of its terms shall be governed by and construed in accordance with the laws of the state
of Philippines and subject to the exclusive jurisdiction.
IN WITNESS WHEREOF, each of the parties has executed this contract, both parties by its duly authorized officer, as of the day and year set forth
below.

Marah L. Marcelo Date:

Event Manager Signature:
Mr. Cecillo M. Tulaban Date:
The Principal Signature:
 LIST OF SAFETY AND SECURITY
MEASURE DURING THE EDUCATIONAL
FIELD TRIP
• Every participants has PHP 25,000 covered insurance with Php 10,000 medical
reimbursement from Fortune Life.
• Air-conditioned buses from bus company or other bus company.
• Services of a reliable pro-active tourist guides per bus.
• Both agency and the company bus make sure that all drivers follow their safety
precautions.
• Services of a registered nurse with first-aid kit
• All tour guides have their bus number for calling the passengers
• Tour guides make sure that all passengers are sitting comfortably
CCP (CULTURAL CENTER OF
THE PHILIPPINES
PHILIPPINE NATIONAL
MUSEUM
ART IN ISLAND
INTRAMUROS
THANK YOU 