Event

Management
Output

Prepared by:
Sarah Jean G. Tecson
About us..
Is a small business started off in a year 2017,
Creative Corner Event focuses on creating
utmost deliverance of planned events based on
hot trends, brilliant ideas and the inspirations of
the client.
We, Creative Corner Events. Assures that we
provide highly-motivated teams and
coordinated actions to bring every guest in an
amazing and unforgettable EVENT experience.
 Mission
Our mission statement is that every great event starts
with organized details while executing them
brilliantly!
We offers a variety of options to assist in making your
events as perfect as you have imagined it!
Whether it assisting with decor, full events planning or
consulting that you need, we customize our packages
to your needs.
Vision
To ensure client satisfaction and loyalty as we deliver
personal and unique experiences that are beyond
expectation
and create long term loyal relationships by
consistently providing outstanding service that creates
an overall extraordinary event experience.
Cover Letter

March 15,2021
Mr. Aloysius Politan
DPC Principal

Dear Sir Politan,

Creative Corner Events is an event planning and

management producing various event for its various clients. In
view thereof Creative Corner Events submit a proposal to your
institution for your College Graduation (Commencement
Exercises) activity to your graduates. As an event management
service provide, we guarantee you to deliver the following:
* Well planned, organized and hassle free graduation to your
students.
* Capable and well trained event management team.
Attached herewith is the event proposal with estimated cost
which is flexible to suit your wanting budget. To discuss with
you further details of the proposal, may I request for personal
meeting with you in your office on the date and time convenient
for you. I can be reached at telephone number 09359343140.
Hoping for your consideration.

Sincerely yours,
Sarah Jean G. Tecson
Owner/Event Organizer
Event Brief
Contact person Sarah Jean G. Tecson
Coordinator/ Address/ Contact numbers 705 Delos Reyes Street, San Lorenzo,Gapan
City/ 09359343140

Name of Event College Graduation

Date and Time March 15, 2021 9:00-11:00am
Location and Venue Divina Pastora College ,Gapan City
Invitation 180 pcs invitations for the graduates, VIPs,
Faculty and Personnel
Purpose To facilitate the College Graduation of Divina
Pastora College.
Parking Access 50 cars parking capacity
Host Mr.Sonny Torres
Guest Hon. Emerson Pascual
Municipal Mayor of Gapan City
Audio Visual Sound system, LCD Screen, Microphone,
Projector
Set – Up A day before the event
Lights and Sounds – 9:00 am
Installation of flower and Stage decoration –
1:00 pm
During the event
Caterer and Videographer – 7:00 am
Custodial Staff
Directional Signage Entrance and Exit, Fire Exit, Restrooms,
Parking lots
Event Staff Sarah Jean Tecson – over all head of the
event.
Mr. John Leysa - in charge in Medals,
Invitations and Certificate.
Ms. Mel Luna - in charge in the catering
services.
Mr. Kian Santos - in charge in the sounds and
lights.
Mr. Vic Manalo - in charge with the flower
and decorations.
Ms. Perla Uy - in charge in the tables and
chair.
Ms Anna Peralta - in charge with the
videography.
 PROGRAM FLOW

GRADUATION- Divina Pastora College

15 March 2021 (9:00 am – 11:00 am)

Time Activity Key Persons

8:30 am – 9:00 am Processional Mr.Aloysius Politan
9:00 am – 9:02 am Doxology DPC Chorale
9:02 am – 9:04 am Philippine National Anthem Ms. Rhea Cruz

Conductor
9:04 am – 9:06 am DPC Hymn Ms. Rhea Cruz

Conductor
9:06 am -9:08 am Introduction of the Guest Mr. Raul Ledesma
Speaker
9:08 am – 9:38 am Commencement Address Mr.Emerson Pascual

Municipal Mayor of Gapan,

City

9:38 am -10:38 am Presentation of Candidates Engr. Arnold Lorenzo

for Graduation
10:38 am -10:48 am Inspirational Speech Ms. Jessica Cruz
10:48 am - 11:00 am Pledge of Loyalty to the Ms. Joy Santos
Alma Mater

Final Song -Thanks to you

Recessional
List of Suppliers
Medals, Invitations and Certificates

Name of Contact # Address/ Contact Person/ Email

Supplier Faceboo Address
k
Nathys Store (045) 934-1845 Nathy’s Benicio Delos Reyes
online shop

Kularts 09107814117 Juan Luna Kulartsgraphicmedia@gmail.co

St. Brgy. m
Sto. Cristo,
Gapan City
Woodinspiration (045)606-3096 / wisheart@yahoo.com
s Crafts 09178340252
Print Avenue 09952468123 /
Station 09275720298

Caterer

Name of Contact # Address/ Contact

Supplier Facebook Person/ Email
Address
Sol’s Catering 045)491- 0233 Sol’s Catering Amelita Manalo
Services

Kiko’s Catering (045) 493 17722 Kiko’s Catering Oliver Castillo

Services
Renyle Cuisine 09152032659 renylecuisine.com Renyle Rilla

Lights and Sound

Name of Contact # Address/ Contact

Supplier Facebook Person/ Email
Address
Beat bounds Audio ryan.aguilar.127 Ryan Aguilar
System

Noel Santiago Sounds 09478064901 Noel Santiago/Andrea

and Lights

99 Music Room 09176306057

 Florist, Stage and Decoration

Name of Contact # Address/ Contact

Supplier Facebook Person/ Email
Address
Petal Avenue 09953135978 Petalavenue.com Ricci Samia

Mr. Poppers 09178516738 pg/mrpopper888 Jepoy Dizon

Tip - Top Events 09098330906 Tip-Top Jennifer Bandasan

Videography

Name of Contact # Address/ Facebook Contact

Supplier Person/ Email
Address
Piqato Studio 09983046509 piqatostudio@yahoo.com Christian Capian

Pose and Play Studio (045) 628 0166 poseandplaystudio2

Shianne Gomez

Jake Portraits 09778156989 jonathanocampo07@yahoo.co Jonathan Ocampo

Photography m

Inventory Supplier

Name of Company Name of Company and Services

Print Avenue Medals, Invitations and Certificate

Sol’s Caterring Sol’s Caterring

Beat Bounds Audio Sytem Lights and Audio System

Petal Avenue Florist , Stage and Decoration

Jake Portraits Photography Videography

 BUDGET PROPOSAL/BUDGETING

List of Suppliers Inclusions Amount

Print Avenue( 50 pcs of invitations to 20,000.00
graduates
Medals, Invitations and
50 pcs of invitations to
Certificates) VIP, Guest and Faculty
50 pcs certificates for the
graduates
30 pcs of medals for honor
graduates

Sol’s Caterring 150 pax VIP, Guest and 80,000.00

Faculty
Two Buffet Table
50 pcs plates
50 pcs spoon and fork
50 pcs glasses
2 pitcher
MAIN COURSE:
Fish Fillet
Pochero
Barbecue
Spaghetti
Shanghai Rolls
Steamed Rice

Drinks:
Refillable Iced Tea
Pineapple Juice

Beat bounds System( Full sets of sound system, 15,000

lights,4 microphones ( 2
Sounds and Lights)
wired 2 and 2 wireless)

Petal Avenue (Florist, Flowers to the stage and 15,000.00

entrance & exit
Stage and Decoration)
Jake Portraits Photo Coverage 20,000.00
Basic Editing Skills
Photography
(Videographer)
Professional Fee (15%) 22,500.00

Sub-Total 172,500.00

Contingency Fund (10 17,250.00

%)
Total Budget 189,750.00
LEGEND: The tables and chair are provided by the school at the venue.
 Floor Plan

Sound FIRE Fire

CR Sec
Systen CATERER EXIT extinguisher
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Graduates
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FIRE Fire
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LEGEND - x
chairs
*SAFETY PRECAUTIONS

Assure that number of guests and the quick expansion in case of over-crowding.

Check the overall safety and security of the venue.

Events management must always be proactive, getting ready for the emergency and providing
immediate solutions.

*RISK AND CONTIGENCY PLAN

POSSIBLE RISKS AND DISCREPANCIES CORRECTIVE MEASURE

1. Presence of expected students and parents who Coordinate and communicate with the faculty and members
will attend the graduation. of the School about the expected attendees during and after
the graduation

2. Power interruption Have a stand by power generator

3. Sound System/Technical Problem Have a back up sound system set and laptop.

4. Shortage of money/food Have standby extra menus and set a contingency fund
We have Advised the caterer to provide buffer for 20
persons. Expected guest is only 150 pax, the catering
package is for 160 pax.

5. Unexpected accidents Have a standby medics.

6. Congested Parking Coordinate and communicate with the guest vehicle.