Microtech Institute of

Trade
Events Management NCIII

THEMED Traditional Graduation Ceremony

Submitted by: Submitted to:

Charmaine A. Entereso Dr. Gershom Caburian

 “Giving your happiness is our choice
Event that you never had before"
Events
Charmaine Entereso
Contact Number: 09167222496
Location Address: 092 P.Padilla St Penaranda Nueva Ecija
Email Address: charvs02@gmail.com
 Company Profile

charm’s Events and Services is an event management company

located at Penaranda Nueva Ecija with morethan 6years of expertise
which can provide and give you a satisfaction ,complete events and
management services.Event thatyou never had before
We take the burdens out by trying to choose the best professional
coordinating attendee list, which can develop an event that
clients will remember.
 Mission
 Our mission is to make each event unique and have lasting
memory in the eyes of our clients, guest or customer.
 Vision
 From the very first day until the end, our team strive to plan
the dream event experience that clearly defines our client’s
requirement, exceed their goals and develop good connections to
understand their needs.
Organizational Chart
Charmaine Entereso
General Manager/ lead consultant

Alvin D. Gatchalian
Marketing Director

Joshua M.Padolina
Operational/ Planning Manager

Vaness M. Bote Brandon E. Boniquit

Catering Supervisor Entertainment Supervisor
SANTALISIS –SANTOS
NUPTIAL

Federic
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Rhian’s 7 Birthday
th
Ceasar 50 Birthday
th

Federic
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Shina’s baptism day
 List of previous and regular
Clients
Birthday’S weddings
christening
Alvin’s birthday james and Jane’s Wedding A’s Cristening
Cris jhay’s birthday Zander’s and edierlynWedding Gian’s Cristening
Ej ’s birthday Noel and Daisy’s Wedding Caye’sCristening
paulo’s birthday Joe’s and Xaola’s Wedding Nathan’s Cristening
MARCH 12,2019

Rev.Fr.Joseph Azarcon
School’s Director
DIVINA PASTORA COLLEGE
San Vicente, Gapan, Nueva Ecija
Dear Sir,
Greetings in the name of Almighty God!
Thank you for contacting us about coordinating your upcoming graduation. We are here to help you to
become unforgettable and stress-free events. We would thrilled to be part of your special day.
We have six years of experience in managing an event. Should you decide to contact with us, we will
make sure that you are able to take part in all the fun decisions regarding your students graduation
without having to worry about the often stressful particulars. From the moment you become our client, we
look out for your best interests, from contracting out for better prices to making sure every last detail
comes together when it is supposed to.
We are available to help during that time period. We encourage you to place a deposit soon so that we may
set and plan for the upcoming graduation day.
We’re looking forward to hear your response as soon as possible. It is an honor for us to serve you
during the event. Thank you.

Event Management Company

March 10, 2020
 
Mariel, Tapadera LPT
Penaranda, Nueva Ecija
09555333204

Respected Ma’am,
Ma’am, with due respect I have to state that there is a Commencement Exercises being held at Divina
Pastora College on April 28, 2020 at 8:00 in the morning. We are glad to cordially invite you to the
Commencement Exercises as Guest of Honor. It would also be a great source of inspiration for the
students to hear from a living legend. There are many qualifiers who need to be given certificates and
awards. We would be honored if you consider grating us your presence.
It would be an honor for us if you could attend and bless us with your presence. We are looking forward to
having your company.
Thank You!
 
Charmaine A. Entereso
Event Manager
MR. Pepito Pineda
Manager
Pinedas’s Catering Services
Penaranda,Nueva Ecija
 09555617604 
Dear Mr.Pineda
 
Greetings!
 
We, charm’s Events, choose to have your services for our clients Graduation Day on APRIL28 10, 2020,Friday at 8:00 – 11:00 o’clock in the
morning at Convento del San Agustin, Purok Garcia, Bayanihan, Gapan City, Nueva Ecija. We want our client to experience the best services we
can offer for them. Knowing the quality of your products, we believe that you can collaborate with us in serving our valuable client.
 
To personally discuss the details, you can visit our office at 092 P.Padilla St. PenarandaNueva Ecija. Also, you may text/call us at 09167222496or
email us at almainecharvs02@gmail.com 
We are looking forward for your favorable response.
 
Thank you,
 
 

Sincerely yours,
 
Charmaine A.Entereso
Charm’s Events
 Inventory of Suppliers
SUPPLIERS HIGH END BUDGET FRIENDLY
Padilla Catering Service,
Pineda’s Catering Services
CATERER Sinasajan, Penaranda Nueva Ecija
San Totomas, Penaranda Nueva Ecija
09278426583

Zalez Film Production Hologuay Studio Photography

PHOTOBOOTH/PHOTO & Poblacion 3, Penaranda Nueva Ecija Sto.Tomas, Penaranda, Nueva Ecija
09166388613 donghaluguay@yahoo.com

LIGHTS AND SOUND

Federic
Human Audio Works
Penaranda,Nueva Ecija
Gain Control Light and Sound Penaranda,
Nueva Ecija

events Amilou’s Cake and Pastry House

o
Edna’s Cakeland
CAKE PROVIDER Kapt. Pepe, Cabanatuan Nueva Ecija
Penaranda, Nueva Ecija
09557057590

L and E Party Needs Macoy’s Ballons and Party Needs

PARTY NEEDS Gapan City, NuevaEcija Penaranda, Nueva Ecija

Laura’Floral Design Ariel’s Floral

FLORIST Gapan City, Nueva Ecija Brgy 4 Matalanka St. Penaranda Nueva Ecija

Minda’s Gown Olan’s Gown Rental

SUIT AND GOWNS Gapan City, NuevaEcija Penaranda, Nueva Ecija

Casa Granja Events Venue Inc. Razon’s Farmand Resort

VENUE Sto. Cristo, Gapan City, Nueva Ecija Penaranda, Nueva Ecija
Sample Backdrop

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Federic
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Sample Entrance Decor
Sample Tarpaulin
Sample Program/Invitations

Federic
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Sample Diploma
 Charm’s Events
CONTACT COORDINATOR 092. P.Padilla St. Brgy. San Totomas Penaranda Nueva Ecija 09978827976

Name of event Graduation Ceremony for College Students

Objective To make a memorable and historical events

Theme Traditional Graduation Ceremony

Client Rev. Fr. Joseph Azarcon /School’s Director

Day/Date / Time Thursday December 3, 2020 / 8;00 AM

Federic
Budget Allocation P170,000.00

Projected Number of Grandaunts 60 pax

Projected Number of Attendees 150 pax

events
Projected Graduation Fee per person P2,225.00

Speaker’s Honoraria
P2,000.00
o
Guests/Participants Graduating Students, Parents, Faculty and Staff, Guest of Honors

Venue and location Purok Garcia, Bayanihan, Gapan City

Parking Access Parking Area ( with signage)

Projector (for SDE, Videoclip)

Set-up Assigned seating

(please refer to table seating arrangement of participants& guests)
 Events Timeline
Contract Signing to Client December 10, 2019
Planning and preparations January 3 – February 3, 2020
Selection of Suppliers January 4, 2020
First meeting with Suppliers January 10, 2020
Contract signing to Suppliers January 11, 2020
Second Meeting with Suppliers January 30, 2020
1st Meeting with Working Committees February 1, 2020
Final meeting with the Client February 2, 2020
1st Practice/Rehearsal of Students March 27, 2020

2nd Practice/Rehearsal of Students April 3, 2020

Final Meeting with Working Committees April 5, 2020
Final Practice/Rehearsal of Students April 9, 2020
Ingress April 10, 2020 (6:00AM)

Egress April 10, 2020 (12:00PM)

Post Meeting with the Client April 15, 2020
Post Meeting with Working Committees April 16, 2020
TIME FLOW ALLOTED TIME IN CHARGE REQUIREMENTS

8:00-8:15 Assembly 15 mins. Event Coordinator Secure/settle the venue

•Program
•Graduates
•Participants
•Program Host
•Videographer
•Photographer
•Sound System
•Projector
•Usherettes
•Technical Staff

8:15-8:45 Processional of the

Graduates, Faculty
30 mins.
Federic
Sound System
Videogpher
Play the processional music

and Staff and Guest

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Photographer

o
of Honor

8:45-8:50 Prayer 5 mins. Selected student Microphone

Sound System
8:50-9:00 National Anthem 10 mins. Selected Honor Student
Mission, Vision, Sound System
Philosophy of St.
Andrew
9:00-9:05 Welcome Remarks 5 mins. School Assistant Directress Microphone
Sound Sytem Photographer
Photographer
TIME FLOW ALLOTED TIME IN CHARGE REQUIREMENTS

9:05-9:15 Presentation of 10 mins. School Assistant Directress Microphone

Graduates Photographer
Sound System

9:15-9:20 Confirmation of 5 mins. School Director Microphone

Graduates Sound System
Videogpher
Photographer

9:20-10:10 Awarding of 50 mins. Students Microphone

Certificates Sound System Certificates
Distribution of Photographer

Federic
Diplomas
Special Awards

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10:10-10:30 Introduction to the 20 mins. Guest Speaker Microphone

o
Speaker and his Sound System
speech

10:30-10:40 Student's Address 10 mins. Selected honor student Microphone

Sound Sytem Photographer
Photographer

10:40-10:45 Closing Remarks 5 mins. President of Student Council Microphone

Photographer

10:45-11:00 Recessional 15 mins. Graduates Sound System

Faculty and Staff Photographer
Guests
 Materials/Items Allotted Budget (P170 00.000)

Catering Services (Food & Beverages, Stage Designs and P43,000.00

Decorations) (P280 x 150 pax)
Students & Parents, Faculty and Staff, VIP
Menu: Rice, veggies, fish fillet, pork dish, salad, and iced tea
Chairs and tables P7,000.00

Invitations (Program Layout) P5,200.00

(P40 x 80 pax)
Florist P20,000.00

Sound system and lights P11,000.00

Certificates and Diploma (Special Papers & Printing)

Federic P6,000.00
P4.00 x 70 pax (special paper for certificates)

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P35.00 x 60 pax (diploma)

o
P7.00 x 70 pax (printing)
Videographer/photographer P18,000.00

Medals and Ribbon P2,150.00

(P30 x 60 pax)
Speakers Honoraria (P45 x 30 pax)
P2000.00
SUBTOTAL P 113,350.00

CF15 % 25,550

TOTAL P138,900
PF 20% P34 000
GRAND TOTAL P165 250
 PARTICULARS/
VENDOR SERVICES AMOUNT TOTAL
INCLUSIONS

Purok Garcia, Bayanihan, VENUE 10,000.00

Gapan City
   

Space for reception  

4 Other rooms as Dressing
 
Rooms/Waiting area

Parking lot & space freight  

   

Generator  
   
Projector & Screen  
   
Pineda’s Catering Services Catering Services (Food & 120,000.00
Penaranda Nueva Ecija Beverages, Stage Designs 150pax X 800
100,000
and Decorations

 
   
 PARTICULARS/
VENDOR SERVICES AMOUNT TOTAL
INCLUSIONS
Zalez Film Production Videographer/
Poblacion 3, Penaranda photographer P18,000.00
Nueva Ecija    
09166388613
VIDEO/PHOTOGRAPHER  
 
1 Photographer

1 Videographer

Full edited video  

   
Raw & edited pictures
     
SDE
     
* Pre-nup photo shoot

* Files & footage on

flash drive

 
   
  

Human Audio Lights for reception    

P30,000.00 
Works Spotlight  
   
Penaranda,Nueva
Ecija Sound system    
 
Sound generator &  
electrician    

Wireless microphone    
 

       

L and E Party INVITATIONS

Needs
P5,200.00
Gapan City, (P40 x 80 pax  
NuevaEcija

    P7,000.00
   
Chairs and tables  
 

 
   
 
   

   
   
 VENDOR SERVICES PARTICULARS AMOUNT TOTAL
 
     
Laura’Floral Design VENUE / STAGE DECORATION      
Gapan City, Nueva Ecija
Florist   20,000.00  
       
Fresh Flowers 30bundles X  
7,200.00  
P240
Artificial Flowers 10packs X P450 4,500.00  
Accessories   5,000.00  
       
L and E Party Needs OTHER ITEMS    
Gapan City, NuevaEcija
Special Paper 30packs X P30 900.00
Sign Pen 4pcs. X P25 100.00
P 113,350.00
TOTAL EXPENSES

P 25,550.00
CF 15%

PF 20% P 34,OOO.OO
GRAND TOTAL P 165,250.OO
 Alvin package Nomer PACKAGE
P135,000.00 P100,000.00

-Food & Beverages -Food & Beverages

(Students, Parents, Faculty & Staff and VIP) (Students, Parents, Faculty & Staff and VIP)
Rice, veggies, fish fillet, pork dish, salad and iced Rice, veggies, chicken dish, leche flan and bottled water
tea -Chairs and tables
-Chairs and tables -Invitations
-Invitations -Fresh flower (1 variety)
-Fresh flowers (3 variety) -videographer & photographer
-videographer & photographer -certificate and diploma
-Certificate and diploma -medals & ribbons
-medals & ribbons
- speaker’s honoraria
( free diploma holder)
Federic
events
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 Risk and Action Plan
Shortage of food and beverages- the management/catprovide a
backup to supply the food.
Power interruption- generator.
Lack of Budget- Contingency Fund
Traffic- Provide an alternative route(included in Invitation)
Parking area- provide an alternative parking area
This Event Contract states the terms and conditions that govern the contractual agreement between CM’s Events management having its principal place of business at
031 Boundary Drive San Nicolas Gapan City Nueva Ecija, and Rev.Fr. Joseph Azarcon, School director of Divina Pastora College who agrees to be bound by this
Contract.

WHEREAS, the client is organizing the Commencement Exercises of Divina Pastora College SY 19-20 , on April 10, 2020; and

WHEREAS, the Company agrees to manage the Event according to the terms and conditions herein.

NOW, THEREFORE, in consideration of the mutual covenants and promises made by the parties within this Contract, the Company and the Client covenant and agree
as follows:

1. COMPANY’S DUTIES. The Company shall handle the management and planning duties for the Event in the manner described on Schedule A attached hereto.
2. PAYMENT. The total cost to be paid to the Company by the Client for the services hereunder shall be 132,103.00. The dates on which payments are due are listed on
the payment schedule attached hereto as Schedule B.
3. CANCELLATIONS. In the event circumstances change and the Client must cancel the Event, the Company will make its best efforts to modify its planning to
reflect the Client’s needs. However, the Client agrees and acknowledges that a change in short notice may cause severe complications for the Company and thus the
Client shall forfeit its deposit of 20% in the event the Client must cancel the Event within 30 days of the stated date of the Event.
4. PROMOTION. The Client hereby authorizes the Company to utilize the Client’s logo and associated trademarks as well as any media, photos, or footage from the
Event, in promoting the Company’s services.
5. NO MODIFICATION UNLESS IN WRITING. No modification of this Contract shall be valid unless in writing and agreed upon by both Parties.
6. APPLICABLE LAW. This Contract and the interpretation of its terms shall be governed by and construed in accordance with the laws of the State of Philippines and
subject to the exclusive jurisdiction.
IN WITNESS WHEREOF, each of the Parties has executed this Contract, both Parties by its duly authorized officer, as of the day and year set forth below.

Charmaine A.Entereso JOSEPH AZARCON

General Manager of CM’’s Events Divina Pastora Colleges School Director/Client

DATE: DATE:
SIGNATURE: SIGNATURE: