MICROTECH INSTITUTE OF TRADE, INC.

EVENTS MANAGEMENT NC III

CHARITY EVENT AND GIFT GIVING

SUBMITTED BY:
MARIEL JOYCE S. REYES
SUBMITTED TO:
MR. GERSHOM CABURIAN
TRAINER
Location: Tinio St. San Vicente, Gapan
City, Nueva Ecija
Contact Number: 09679674909
Email Address:
mariel.joyce09@gmail.com
COMPANY PROFILE

Joy’s Events Planning Services is an event planning company that plans and
organize occasions such as children’s birthday party, debut, baptismal,
anniversaries, reunion and weddings. The company started August 18, 2017 and
can be located at Tinio St. Brgy. San Vicente, Gapan City, Nueva Ecija.
 MISSION
Joy’s Events Planning Services mission is to make every event
meaningful, unforgettable and fun.

VISION
Joy’s Events Planning Services vision is to be the leading events
company that creates memorable occasion a once in a lifetime experience.
ORGANIZATIONAL STRUCTURE

Mariel Joyce S. Reyes

Business Owner/Events Manager

Angelie May Karen Grace Marivic

Magno Viloria Valmonte
Events Team and Administrative and
Marketing Officer
Technical Staff Supervisor Accounting Personnel

Raymond
Roxas
Security and
Maintenance Officer
 INVENTORY OF SUPPLIERS
ALTERNATIVE
SERVICES EVENTS SUPPLIERS
SUPPLIERS
Casa Granja Bahay Kawayan
VENUE Sto. Cristo Norte, Gapan City,
San Isidro, Nueva Ecija
Nueva Ecija

Sol’s Catering Precilla’s Catering Services

CATERING SERVICES Bayanihan, Gapan City, Nueva
Niyugan, Jaen, Nueva Ecija
Ecija
Photoserve Juan Rolando Dizon
PHOTOGRAPHY AND
San Vicente, Gapan City, Nueva Photography
VIDEOGRAPHY
Ecija Guimba, Nueva Ecija
JEJE’s Imbitasyon atbp.
INVITATIONS AND DNIC
San Vicente, Gapan City, Nueva
SOUVENIRS Poblacion, San Isidro, Nueva Ecija
Ecija

CAKE SUPPLIER
Piece of Cake Edna’s Cakeland
Cabanatuan City, Nueva Ecija Cabanatuan City, Nueva Ecija

Casa Flora Flower Shop Spring Flower Shop

FLORISTS San Vicente, Gapan City, Nueva
Cabanatuan City, Nueva Ecija
Ecija
L&E Clowns and Party
ENTERTAINER CLOWNS AND Needs
 LETTER TO CLIENT
January 21, 2021
 
Mr. Jochegen D. Caraos
Founder
Joy & Devotion in Caring Charity (JDC)

Dear Mr. Caraos,

 
Good day!
 
We, Joy’s Events Planning Services, are taking this opportunity to introduce our company to provide you service for
your charity event and gift giving. Our company is one of the best in town and has been organizing occasions and
events for more than three years.
 
Let us be part to this special day and help you make it memorable for the indigent families at Brgy. Poblacion, San
Isidro, Nueva Ecija despite the threat of COVID-19. We will do our best to provide you excellent service and
accomplish your goal for the event.
 
We are looking forward for your positive response and open for any specific requests you want for the event.
 
Truly yours, 
Mariel Joyce S. Reyes
Manager, Joy’s Events Planning Services
LETTER TO LGU’S
January 26,2021

Hon. Vilma Lopez

Mayor of San Isidro, Nueva Ecija

Greetings!

This is to bring you notice that we will be organizing a “Charity and Gift Giving” event for the
indigent families of Brgy. Poblacion, San Isidro, Nueva Ecija. The event will be held on January 31,
2021.

With this, we are requesting your good office to be one of our corporate sponsors for us to be able to
use the Gymnasium at San Isidro Central School as our venue.

Thank you in advance for your cooperation.

Sincerely Yours,
Mariel Joyce S. Reyes
Manager, Joy’s Events Planning Services
CONTRACT WITH CLIENT
This agreement is entered into this ____ day of __________, 2020 by and between Joy’s
Event Planning Services and ______________, whose respective addresses are set forth in
this page of Agreement.

TERMS AND CONDITION:

• Joy’s Event Planning Services is responsible in providing the services needed.
• ___________ will provide volunteers to assist with planning preparation and execution of
events undertaken by Joy’s Event Planning Services as well as assist with other needs arise.
• Joy’s Event Planning Services shall have a 10% contingency fund if it is not use for any
additional/emergency expenses needed.
• The client is responsible in paying the suppliers and services in full.

____________________
____________________________
Manager/Event Planner Client’s Signature Over Printed Name
EVENT BRIEF
Joy’s Events Planning Services
CONTACT COORDINATOR Tinio Street San Vicente, Gapan City, Nueva Ecija
090679674909
NAME OF EVENT Charity Event and Gift Giving

Not only to put a confident smile on their faces, but also to aid on
OBJECTIVE
their dental needs

VENUE San Isidro Central School Gymnasium

Jochegen D. Caraos
CLIENT Founder
Joy & Devotion in Caring Charity (JDC)
DATE OF EVENT January 31, 2021 Sunday 8:00 AM to 4:00 PM

BUDGET ALLOCATION P62,000.00

NO. OF BENEFICIARIES 70 pax

NO. OF PARTICIPANTS 85 pax (Beneficiaries including speakers and representatives)

Indigent people of Brgy. Poblacion, San Isidro, Nueva Ecija/Dentists

GUESTS/PARTICIPANTS
and LGU’s
 PROGRAM FLOW
TIME DESCRIPTION PERSON-IN-CHARGE

7:00 – 7:30 Arrival of guests and participants Event Coordinator

7:30 – 8:00 Registration Usherettes

Welcoming of guests and participants.
8:00 – 8:05 Simple reminder about safety precautions on Program Host
COVID-19
8:05 – 8:07 Opening prayer Program Host

Representative of Joy & Devotion in Caring

8:07 – 8:17 Opening remarks
Charity
Dental awareness talk and short video Guest speaker from Philippine Dental
8:17 – 9:47
presentation Association

9:47 – 10:00 Snack time Usherettes

Dental Mission: Cleaning and uprooted

10:00 – 3:00 Dentists
teeth

3:00 – 3:30 Snack time Usherettes

Usherettes and Representatives of Joy &

3:30 – 3:50 Gift giving
Devotion in Caring Charity

3:50 – 3:57 Giving of plaque of appreciation Program Host

3:57 – 4:00 Acknowledgement and closing remarks Program Host

 LIST OF SPONSORS
 Joy & Devotion in Caring Charity (JDC)
Dental and Hygiene Kit
 LGU San Isidro Nueva Ecija
Venue and Sound System
 Volunteer Dentists
 PROPOSED BUDGET
SUPPLIER QUANTITY PRICE TOTAL
San Isidro Central (Sponsored by the
Venue P 0.00 P 0.00
School Gymnasium Mayor)

(Sponsored by the
Sound System 0.00 0.00
Mayor)
1 Photographer/
Videographer
Nilo’s Photo Center Raw and edited Package 10,000.00 10,000.00
pictures
Video clips
Snacks
Precilla’s Catering
(Morning and 85 pax 150.00 12,750.00
Services
Afternoon)
CG Maniquiz
Plaque of Appreciation 5 pcs. 1,350.00 6,750.00
Advertising
SmileMakers Dental Kit 70 pcs. 115.00 8,050.00

Hygiene Kit 70 pcs. 120.00 8,400.00

Travelling Expenses 1,000.00

Total Expenses 46,950.00

Professional Fee (20%) 9,390.00

Sub Total 56,340.00

Contingency Fund (10%) 5,634.00

Grand Total P 61,974.00

 EVENT TIMELINE
DATE ACTIVITIES
January 21, 2021 Send letter to the client
January 22, 2021 Meeting and contract signing with the client
January 23, 2021 Ocular visit to the venue
January 24, 2021 Planning and preparation of the event
January 25, 2021 Meeting with sponsor
January 26, 2021 Meeting with barangay officials
January 27, 2021 Meeting with working committee
January 28, 2021 Preparing gifts
January 29, 2021 Remind the client about the volunteers
January 30, 2021 Ingress
Remind the participants of the event
January 31, 2021 EVENT DAY
January 31, 2021 (4pm) Egress
February 1, 2020 Closing meeting with the client
EVENT CONCEPT
FLOOR PLAN
 POSSIBLE RISK AND
DISCREPANCIES
RISK PROPOSED SOLUTION
Absence of Participants Remind the participants a day before the
event.
Power Interuption Standby generator.

Weather Condition Check the weather forecast.

Accident or Injury Standby medical team.

Unruly Benefeciaries Brgy. Police Officer roaming the area for

peace and order.
THANK YOU 