Christening for Covid

Babies
Event Proposal
COMPANY PROFILE:

Company name: PRIZZA (Events and Production

Management)

Logo:

Location: Street 6 No. 602 Tikay Malolos, Bulacan

MISSION:
Our mission is to provide highest quality of service possible to our valued clients amidst Covid-19 by
giving outstanding event management and planning services.

VISION:
Our vision is to be one of the most established and most trusted events management company through
providing quality services and remarkable event.

OBJECTIVES:
• To become the premier choice for corporate and social events, for event planning.
• To implement the perfect event experience the clearly communicates our client’s vision and exceed their
expectations.
SERVICES OFFERED:

PERSONAL EVENTS CORPORATE EVENTS SOCIAL EVENTS

• Birthdays • Conferences • Graduation
• Weddings • Seminars/Meetings • School Program
• Anniversaries • Team Buildings • Pageants
• Wedding Proposals • Trade Show/Trade Fair • Fashion Show
• Bridal Shower • Business Dinner • Themed Party
• Engagement Party • Press Conference • Charity Event
• Reunion • Product Launch • Bachelorette Party
• Other family events • Award Ceremonies • Other social events
• Executive Retreat
• Exhibit
• Other company events
JOB DESCRIPTION

COMPANY OWNER/EVENT COORDINATOR

The overall head operator of the whole event. Have the highest level of
authority and responsibility for managing all staff members. Working well
under pressure, ensuring the smooth and efficient running of an event.

MARKETING OFFICER/OPERATION MANAGER

Responsible for the marketing, oversee the marketing department and
provide direction and feedback.

FINANCE DIRECTOR
Monitor the cash flows, accounts and other financial transactions.
TECHNICAL AND MUSICAL DIRECTOR
The technical and sound director is responsible in monitoring the event.
The director also will be take in charge to prepare all the screen and all the power
point presentation in the event.

FOOD AND BEVERAGE COORDINATOR

This committee is responsible for providing an adequate and timely supply of food
and drinks at the headquarters.

FLOOR DIRECTOR
In charge to the overall design and stage layout.
PROPOSAL LETTER

Address

Date

Dear Mrs. Manalo,

PR Events Planning is pleased to forward this proposal letter to you, informing you that you have been chosen for the
baptism event established by our organization. As an event organizing company, we have a plan for the baptism of your daughter
and we will comply on your needs on how you want the baptism of your daughter to be.

Please submit a copy of the Birth Certificate of your daughter and the budget you desire for the baptism of your daughter.

Feel free to contact us at Prizza Event Company via mailer or telephone for further clarifications. We look forward to hearing
from you positively on this proposal.

Sincerely Yours,

Sison, Rizzalyn
PROPOSAL FOR THE BAPTISMAL OF THE DAUGHTER OF MR. CEDRIC AND MS. DIANE
MANALO

PROPOSAL PREPARED BY: Rizzalyn M. Sison

DATE: July 12, 2021

VENUE: St. James Apostle Parish Church

LOCATION: Brgy. Poblacion, Plaridel "Quingua" Bulacan 3004

RECEPTION AREA: Grass Garden Resort and Villas

THEME: Pink and Gold Baptism

NUMBER OF EXPECTED GUEST TO ARRIVE: 30 Guests

TIMINGS:
Church: 11am-12pm
Reception Area: 12:00pm-5:00pm
EVENT BRIEF:

Event Name: Katelyn Christening

Objective: To celebrate the Christening of Katelyn

Target Audience: Closed Family Members

Number of Guests: 30 pax

Time: 11:00am

Location Detail: Grass Garden Resort and Villa Pavilion

Key Messages: Formal Attire (Sunday Dress)

Event Format: Buffet

VENUE & THEME
CALENDAR

JUNE 2021

SUN MON TUE WED THU FRI SAT

1 2 3 4 5 6

7 8 9 10 11 12 13

14 15 16 17 18 19 20
Meeting with the
client
21 22 Food Tasting 23 24 25 26 Check the 27
Venue and
Reception Area
28 29 30
 JULY 2021

SUN MON TUE WED THU FRI SAT

1 2 Reservation for 3 4
the Church and
Reception Area
5 Downpayment 6 7 8 Handicrafts 9 10 11
and Giveaways
to be given
12 BAPTISM 13 14 15 16 17 18
DAY!

19 20 21 22 23 24 25

26 27 28 29 30 31
FLOOR PLAN
PROPOSAL BUDGET
P35,000.00
PARTICULARS AMOUNT
Church Rental and Services P2,000.00
Food and Beverages (Buffet) P10,000.00
Chairs and Tables, Sound and Light Equipments P5,000.00
Cake P2,000.00
Photo and Video Coverage P8,000.00
Giveaways/Face masks & Alcohol P1,000.00
Decorations P3,000.00
Service/Staff’s fee and others P4,000.00

TOTAL: P35.000.00
EVENT SERVICES

• Photo Booth
-We usually offer photo booths on events such as this so that they ca enjoy this memories in
the future. We also have the materials and gadgets to provide this kind of service.

• Video Photographer
-We also offer video photographer to record those precious moments that are happening in
this event. We also provide the cameras and video cams for this service.

• Tarpaulin
-We also offer tarpaulins for the event. The printing process is done also in our company.
FOOD GUIDE

Appetizers Desserts
• Vegetable Salad • Leche Flan
• Mushroom Soup • Buko Pandan
• Ice cream
Main Dish
• Kare-kare Drink and Beverages
• Caldereta • Pomelo Juice
• Menudo • Softdrinks (Coke, Sprite and Royal
• Buttered Shrimp • Water
PROGRAM FLOW
Time Program
Arrival of the Attendees (Observe Social
11:00am-11:15am
Distancing)
11:15am-12:00pm Actual Ceremony
12:00pm-1:30pm Arrival of the Guests at the Reception Area
1:30pm Program Starts
1:30pm-1:40pm Opening Prayer
1:40pm-2:00pm Opening Remarks
2:00pm-2:20pm Intermission Number
Introduction of the Bay to the Christian World
2:20pm-3:00pm
(Short VTR, Greetings, Receiving of Gifts)
Eating Time
3:00pm-4:00pm
(Appetizers, Main Dish, Desserts)
5:00pm Closing Prayer
LEGAL/COMPLIANCE

EVENTS HANDLING AGREEMENT

Agreement made this __th day of ____ 2020, between the PARENTS OF THE CELEBERANT whose
names appear below and PRIZZA, a legitimate and established events management company based in
Plaridel, Bulacan
FATHER OFFICIAL EVENT DATE
MOTHER CONFIRMED & FINAL GUEST COUNT
RECEPTION AT  
ADDRESS  
ATTACHED PACKAGE FOR SPECIFIC &
PACKAGE AVAILED
UPGRADES TO FOLLOW
1. Forfeiture Clause: (Php 10,000) Reservation fee, deposit and all pre-event payments are Non-
Refundable, non-transferable, and non-consumble to any other services other than the service
availed during the time of the booking (no matter when a couple cancels). Remaining balance
which is ______________% 1-2 weeks prior to event date.
2. Cancellation of client from his booked date for any reason whatsoever, shall forfeit the
reservation fee and all pre-payments made.
3. WHILE cancellation is not allowed, rebooking can done: A written request for a change of
date stating reason is required 30 days prior to the event. Change of date is valid only for 1 year.
4.
4. Strictly No Final Payment-No Event.
ONLY PHP 2,000 LEFT AS BALANCE AFTER THE EVENT.
• Limitation of Liability: In the unlikely event of mechanical failure or other circumstances that are
beyond PRIZZA control:
• Although all care will be taken with the acquisition of the photo and/or video footage and catering—in
the events of fire, earthquake, storm, power failure, mechanical error(cameras etc.), robbery,
national disaster/calamity and other acts of God, PRIZZA would not be held liable for any
breach of contract or damages arising from such events.
• In the event of power failure, although PRIZZA will do all it can troubleshoot the power interruption
problem, the venue/client (and not PRIZZA) will be responsible for providing generator. Tent is c/o
client or venue
• The maximum refund for video is ₱1,500.00
• The maximum refund for photo is ₱1,500.00
PHOTOGRAPHY AND VIDEOGRAPHY POLICY:
PRIZZA will no longer release another set of cds of photos after the raw video & photos have been
received by the client. Hence, the client is advised to back up their own files.
• The photos and/or video may be used for advertising, display or any purpose thought proper by
PRIZZA.
• No chosen pictures for birthday collaterals to be printed prior to event.
• Client will be given 1 month to submit chosen pictures. If client fails to submit within this period,
the layout artist will choose the pictures for album layout.
• Only 1 revision is allowed. Any additional revision, client will be charged 1,500 (per album
revision).
• Photography & Video Production and Delivery Period: 6 months to 1 year this may vary depending
on the production load and length of time of client approval. The production period will start 6 months
after they coordinated with the Production Coordinator and submitted their 200 chosen pictures for the
album. The photo & video processing is a two-way street between client & the Production
Coordinator. Hence, the production period is open-date and will vary from client to client and case-to-
case basis.
ON THE DAY COORDINATION (With Month of Coordination Turnover)
• Reminders starts 1 Month before Event Date
• Suppliers c/O CLIENT we can refer though
• Contacts & contract turnovered to PRIZZA
• Handles all details on the last-minute check list, on the day of the birthday celebration to make sure
the event goes exactly as planned.
• Based from experience gained in this industry, PRIZZA does not guarantee 100% perfect event
as there are many factors affecting the success of any event, what the event management team
can do is to minimize the errors.
CATERING

• It shall be understood that everything is in order in so far as these matters are concerned if the caterer does
not receive any written complaint from the customer within 24 hours from the end of the function.
• The client shall not be allowed to add any type of food not prepared by PRIZZA for food safety reasons. If the
client wishes to bring in food not prepared by PRIZZA is automatically relieved from all liabilities due to food
poisoning and spoilage. Food exposed in room temperature for more than 3 hours might get spoiled. Any
delay on the stated serving time or bring home left-over food, PRIZZA shall be relieved from all liabilities if
food poisoning or any problem should arise.
• If extra guests attend, charges will have to be borne by the client to be paid at PRIZZA shop.
The parents of the celebrant further understand that last minute changes can impact the
quality of the event and that PRIZZA is not responsible for these compromises in quality.
The parents further agree that PRIZZA is not responsible for any services, subcontractors
or events not specifically provided by PRIZZA and covered by this contract. This
Agreement will continue until terminated by either party by written notice. The terms of
this agreement are Agreed and Accepted by
 
Cedric Manalo Rizzalyn Sison
Diane Manalo

Parents DATE

DATE
THANK YOU!