Events Management NC III

JAN CANDACE P. FLORES

 Introduction
LJ ACE EVENTS CO. Is an event management
company specializing in the logistical organization
and delivery of a large range of inspired and
professionally managed entertainment events such as
family gathering, birthday parties, seminars, etc. Your
satisfaction is guaranteed. For more information just
visit our website www.ljaceeventsco.com or contact
us at 09277747595
 Location
Rizal Street, Poblacion Norte, Tobias Fornier, Antique
 Key Executives
Chief Executive Officer

Accounting Event Procurement

Manager

Event
Assistant
 Key Executives
o Chief Executive Officer- Is the highest-ranking executive in
the company, whose primary responsibilities include making
major corporate decisions, managing the overall operations
and resources of a company, acting as the main point of
communication between all the staff.

o Accounting- Is responsible for recording and reporting the

cash flows, both in and out, of the company.

o Procurement- Contact suppliers in order to schedule or

expedite deliveries and to resolve shortages, missed or late
deliveries, and other problems.
 Key Executives
o Event Manager- The event manager will work closely with
the staff to ensure the events runs smooth as it can. Their role
is to be active and practical and some paperwork is sometimes
required such as planning details/ changes the schedule.

o Event Assistant- Assists the manager with any jobs or errands

that need carrying out. Handling any special requests that may
come up - like arranging specific music, arrangements, having
special features at an event. Among other things.
 Company Mission
LJ ACE EVENTS CO. mission is to design
and carry out personalized, innovative
events that meet our clients needs and
desires. And to bring our clients vision
into realistic, creative, elegant and within
the budget.
 Company Vision
Our vision is to become a recognized
leading events management in Antique.
And make management firm, concept
development and service performance
excellence. And to ensure clients
satisfaction and loyalty.
 Brief History
LJ ACE EVENTS CO. was established in 2017
by professionals with long experience in the
hospitality industry. It started with small
events that eventually grew. Our company is
especially well known in Antique and has
gained recognition with leading industry
organizations. We have produced events in
every major convention destination in Antique.
 Company Services
Birthday Parties
• Events entertainment (such as live band, photo booth, magic show, and theater)
• Events designs and decors
Corporate Events
• Experiences that brighten the day of the clients and build an emotional
connection with the clients
Weddings
• Wedding styling
• Etiquette Consultation
• Flower decorations
Debuts
• Partial Styling- for customization
• Bubble Machine
• Photo Booth
Company Partners
 SWOT Analysis
STRENGTHS
Strong cash flow
Experienced events management team
Strong brand recognition
 High quality, unique products
 SWOT Analysis
WEAKNESSES
 Time constraints
 Weak online presence
 Limited resources
 SWOT Analysis
OPPORTUNITIES
Growing demand in different events
New products and services
Support from the local authorities
 Appreciation from people
 SWOT Analysis
THREATS
Bad weather
 Unexpected number of guests
 Increasing number of competitors
 EVENT PROFILE
SHYDE’s 18TH BIRTHDAY PARTY
 EVENT BRIEF
The purpose of the 18th birthday party is for the
birthday celebrant to celebrate a milestone and to
bond with other people on her birthday.

For: Birthday celebrant, family members and friends

September 25, 2019
Eagle’s Hotel
Php187,400.00 or Php200,400.00
 EVENT OBJECTIVES
• To make people interact with each other in a
magical fun way
• To make people gain more experiences
• To brighten people’s day and build an
emotional connection with each other
 INVITATION

ON
SHYDE’s 18TH BIRTHDAY PARTY
SEPTEMBER 25,2019
EAGLE’S HOTEL
6:00 PM TO 12MN
SUPPLIERS
LOCATION
FLOOR PLAN
ACTION PLAN & TIME FRAME
August 1, 2019– Write letter to Client
August 10, 2019– Confirm Event & Sign Contract
August 14, 2019 – Contact Suppliers
August 22, 2019 – Sign contract with Suppliers
August 27, 2019 – Planning & Design of Program & Menu
September 5, 2019 – Approval of Program & Menu
September 10, 2019 – Send out invitations
September 12, 2019 – Confirm number of guests
September 17, 2019 – Confirm to Suppliers number of guests
September 25, 2019 – BIG DAY
 PROPOSAL LETTER TO CLIENT

Tobias Fornier, Antique

August 1, 2019

MR. & MRS. CALMA

NUEVA STREET
POBLACION PATNONGON, ANTIQUE

Dear Mr. & Mrs. Calma:

Warm Greetings!

LJ ACE EVENTS COMPANY is the latest event management company that provides full-planning and coordination on services adding value through our partners by delivering
specialized services for the purpose of producing solutions that can meet or even exceed our clients expectations. Hence, we are “One stop shop” for any and every
requirement to our wide spectrum of clients. It is always our motto to satisfy our clients in terms of providing the best services in competitive rates.

In line with this, our company would like to submit our proposal for the upcoming 18th birthday party of your daughter, Shyde Calma on the 25th of September 2019 with the
following objective and theme:

Objectives: To celebrate her milestone and to bond with other people on her birthday
Theme : Shyde 18th Birthday Party

We are hoping to be of service to you soon.

Thank you very much and God bless!

Sincerely yours,

JAN CANDACE P. FLORES

Events Coordinator
 PROPOSAL LETTER TO SUPPLIERS
Tobias Fornier, Antique
August 1, 2019

THE MANAGEMENT
EAGLE’S HOTEL
SAN JOSE, ANTIQUE

Dear Sir/Madam:

Warm Greetings!

LJ ACE EVENTS COMPANY is the latest event management company that provides full-planning and coordination on services adding value through our partners by delivering
specialized services for the purpose of producing solutions that can meet or even exceed our clients expectations. Hence, we are “One stop shop” for any and every
requirement to our wide spectrum of clients. It is always our motto to satisfy our clients in terms of providing the best services in competitive rates.

In line with this, our company would like to ask for your services as our official Venue for the upcoming 18 th birthday party of Ms. Shyde Calma on the 25th of September 2019
with the following objective and theme:

Objectives: To celebrate her milestone and to bond with other people on her birthday
Theme : Shyde 18th Birthday Party

We are hoping to be of service to you soon.

Thank you very much and God bless!

Sincerely yours,

JAN CANDACE P. FLORES

Events Coordinator
 EVENT PROGRAM
6:00 PM Prayer
7:00 PM Introduction of the debutante, her escort, and her cotillion court
Toast in honor of the debutante
welcome remarks (by the parents)
8:00 PM Father and Daughter dance
Dinner
9:00 PM Audio-visual presentation of debutante from infancy to present
18 Roses
18 Candles Presentation
Grand cotillion waltz dance
10:00 PM Singing of traditional birthday song
Blowing of the cake candles
Slicing of the cake
18 Treasures Presentation
11:00 PM Speech from the debutante
Time to party
12:00 MN End of the Party
 EVENT NEEDS/REQUIREMENTS
• Contact Venue
• Contact Flower Shop
• Contact Decorator
• Contact Caterer
• Contact Photographer
• Contact Souvenir Maker
• Contact Klerkvic Cakes
• Contact Hair and Make-up Artist
 MENU
DINNER
APPETIZER
• Nachos with Tomato Cilantro Salsa
SOUP
• Potato Leek
(Served with Fresh Baked rolls and Butter)

SALAD
• Ceasar Salad
 MENU
CARVINGS
• Roast Pork Belly

• Garlic Glazed Chicken

• Fish Tempura with Tartar Sauce

PASTA
• Spaghetti
 MENU
VEGETABLES
• Vegetables in Oyster Sauce with Fried Tofu
RICE
• Garlic Parsley Rice
DESSERTS
• Caramel Cake Bars

• Chocolate Mousse
 MENU
BEVERAGES
• Lemon Cucumber Juice

• Iced Tea

• Soda

• Wine
 EVENT CHECKLIST
• Venue ( )
• Flowers( )
• Decorations ( )
• Caterer ( )
• Cake ( )
• Candles ( )
• Souvenirs/Giveaways ( )
• Photographer ( )
• Hair and Make-up Artist( )
 BUDGET PLAN
Plan A
For 150 Guests
Venue with set-up: Php9,000.00
Sound System and Projector: Php2,800.00
Catering: Php73,500.00
Photo and Video with SDE and pre-debut shoot: Php60,000.00
Hair and Make-up: Php6,000.00
Invitations: Php10,000.00
Photo Booth: Php7,000.00
Cake: Php6,000.00
Wine and Drinks Bar: Php1,600.00
Souvenirs/giveaways: Php22,500.00
Services Fee: Php2,000.00

Total Cost = Php200,400.00

 BUDGET PLAN
Plan A
For 150 Guests
Venue with set-up: Php2,250.00 x 4 = Php9,000
Sound System and Projector: Php700.00 x 4 = Php2,800.00
Catering: Php73,500.00 x 1 = Php73,500.00
Photo and Video with SDE and pre-debut shoot: Php60,000 x 1 = P60,000
Hair and Make-up: Php1,000.00 x 6 = Php6,000.00
Invitations: Php100.00 x 100 = Php10,000.00
Photo Booth: Php7,000.00 x 1 = Php7,000.00
Cake: P6,000.00 x 1 = Php6,000.00
Wine and Drinks Bar: Php400.00 x 4 = Php1,600.00
Souvenirs/giveaways: Php150.00 x 150 = Php22,500.00
Services Fee: Php2,000.00 x 1 = Php2,000.00

Total Cost = Php200,400.00

 BUDGET PLAN
Plan B
For 150 Guests
Venue with set-up: Php9,000.00
Sound System and Projector: Php2,800.00
Catering: Php73,500.00
Photo and Video with SDE and pre-debut shoot: Php60,000.00
Invitations: Php10,000.00
Cake: Php6,000.00
Wine and Drinks Bar: Php1,600.00
Souvenirs/giveaways: Php22,500.00
Services Fee: Php2,000.00

Total Cost = Php187,400.00

 BUDGET PLAN
Plan B
For 150 Guests
Venue with set-up: Php2,250.00 x 4 = Php9,000
Sound System and Projector: Php700.00 x 4 = Php2,800.00
Catering: Php73,500.00 x 1 = Php73,500.00
Photo and Video with SDE and pre-debut shoot: Php60,000 x 1 = P60,000
Invitations: Php100.00 x 100 = Php10,000.00
Cake: P6,000.00 x 1 = Php6,000.00
Wine and Drinks Bar: Php400.00 x 4 = Php1,600.00
Souvenirs/giveaways: Php150.00 x 150 = Php22,500.00
Services Fee: Php2,000.00 x 1 = Php2,000.00

Total Cost = Php187,400.00

 EVENT SERVICES AGREEMENT
Tobias Fornier, Antique___________________________________________________________

EVENT SERVICES AGREEMENT

This Event Service Agreement is made between LJ ACE EVENTS CO, ____________________ effective as
of this day ___________(Client Name) (Date of signing)

The parties agree that LJ ACE EVENTS CO, will provide event furnishings and decorating services as
described on the attached proposal.

PAYMENT: Payment made will reserve the service/decor. The Services may not be reserved if the client
fails to make the payments. Clients may pay by cash, check, or credit card. If paying credit card, the
client must fill out a Credit Card Authorization form.

DEPOSIT: A deposit of twenty five percent(25%) (non-refundable) of the total proposal is due upon
acceptance of the contract by client. No less than 60 days prior to event the client will make an
additional payment of Fifty percent (50%) bringing the total deposits to Seventy Five percent (75%)
of the total fee. The final payment will be due 30 days prior to the event.
THANK YOU CARD