Professional Documents
Culture Documents
Event
Assistant
Key Executives
o Chief Executive Officer- Is the highest-ranking executive in
the company, whose primary responsibilities include making
major corporate decisions, managing the overall operations
and resources of a company, acting as the main point of
communication between all the staff.
ON
SHYDE’s 18TH BIRTHDAY PARTY
SEPTEMBER 25,2019
EAGLE’S HOTEL
6:00 PM TO 12MN
SUPPLIERS
LOCATION
FLOOR PLAN
ACTION PLAN & TIME FRAME
August 1, 2019– Write letter to Client
August 10, 2019– Confirm Event & Sign Contract
August 14, 2019 – Contact Suppliers
August 22, 2019 – Sign contract with Suppliers
August 27, 2019 – Planning & Design of Program & Menu
September 5, 2019 – Approval of Program & Menu
September 10, 2019 – Send out invitations
September 12, 2019 – Confirm number of guests
September 17, 2019 – Confirm to Suppliers number of guests
September 25, 2019 – BIG DAY
PROPOSAL LETTER TO CLIENT
Warm Greetings!
LJ ACE EVENTS COMPANY is the latest event management company that provides full-planning and coordination on services adding value through our partners by delivering
specialized services for the purpose of producing solutions that can meet or even exceed our clients expectations. Hence, we are “One stop shop” for any and every
requirement to our wide spectrum of clients. It is always our motto to satisfy our clients in terms of providing the best services in competitive rates.
In line with this, our company would like to submit our proposal for the upcoming 18th birthday party of your daughter, Shyde Calma on the 25th of September 2019 with the
following objective and theme:
Objectives: To celebrate her milestone and to bond with other people on her birthday
Theme : Shyde 18th Birthday Party
THE MANAGEMENT
EAGLE’S HOTEL
SAN JOSE, ANTIQUE
Dear Sir/Madam:
Warm Greetings!
LJ ACE EVENTS COMPANY is the latest event management company that provides full-planning and coordination on services adding value through our partners by delivering
specialized services for the purpose of producing solutions that can meet or even exceed our clients expectations. Hence, we are “One stop shop” for any and every
requirement to our wide spectrum of clients. It is always our motto to satisfy our clients in terms of providing the best services in competitive rates.
In line with this, our company would like to ask for your services as our official Venue for the upcoming 18 th birthday party of Ms. Shyde Calma on the 25th of September 2019
with the following objective and theme:
Objectives: To celebrate her milestone and to bond with other people on her birthday
Theme : Shyde 18th Birthday Party
SALAD
• Ceasar Salad
MENU
CARVINGS
• Roast Pork Belly
• Chocolate Mousse
MENU
BEVERAGES
• Lemon Cucumber Juice
• Iced Tea
• Soda
• Wine
EVENT CHECKLIST
• Venue ( )
• Flowers( )
• Decorations ( )
• Caterer ( )
• Cake ( )
• Candles ( )
• Souvenirs/Giveaways ( )
• Photographer ( )
• Hair and Make-up Artist( )
BUDGET PLAN
Plan A
For 150 Guests
Venue with set-up: Php9,000.00
Sound System and Projector: Php2,800.00
Catering: Php73,500.00
Photo and Video with SDE and pre-debut shoot: Php60,000.00
Hair and Make-up: Php6,000.00
Invitations: Php10,000.00
Photo Booth: Php7,000.00
Cake: Php6,000.00
Wine and Drinks Bar: Php1,600.00
Souvenirs/giveaways: Php22,500.00
Services Fee: Php2,000.00
This Event Service Agreement is made between LJ ACE EVENTS CO, ____________________ effective as
of this day ___________(Client Name) (Date of signing)
The parties agree that LJ ACE EVENTS CO, will provide event furnishings and decorating services as
described on the attached proposal.
PAYMENT: Payment made will reserve the service/decor. The Services may not be reserved if the client
fails to make the payments. Clients may pay by cash, check, or credit card. If paying credit card, the
client must fill out a Credit Card Authorization form.
DEPOSIT: A deposit of twenty five percent(25%) (non-refundable) of the total proposal is due upon
acceptance of the contract by client. No less than 60 days prior to event the client will make an
additional payment of Fifty percent (50%) bringing the total deposits to Seventy Five percent (75%)
of the total fee. The final payment will be due 30 days prior to the event.
THANK YOU CARD