Fiesta Communities, Brgy.

Matatalaib, Tarlac City

Contact Info: 09488320910
Facebook Account: Salmo Events & SalmoEvents@gmail.com
60 th BIRTHDAY
Submitted by:
ROEL R. MENESES

Submitted to:
MS. DENIA UBANA
TESDA EMS TRAINER
 Vision
Every event is personal to us.
Your dream parties are also our dream.
And to see your happy faces is our main goal.

Mission
What sets us apart from others is we make layouts
specifically for your event. We conceptualize it based
on your wishes and are given beforehand for you to
be able to visualize your desired theme.

Objectives
We create and discover various party supplies and
decorations for parents and clients on a tight budget
that would actually be more fun planning an event
where money is no object. Setting limits allows your
creativity to emerge, forces you to prioritize, and it
allows you to focus on making your guests’ comfort
your first priority.
Nov. 20, 2019

MR. ARNEL G. SANGALANG

Dear Sir,

Greetings!
We are sending a letter of proposal for your 60th Birthday
Celebration with all our willingness to provide you a memorable
and unforgettable Birthday Celebration. We prepared a complete
package that would suit your wants and needs. Furthermore, we
would propose all the necessary decorations, venue, foods, host
and other materials to complete the celebration. This letter is not
an official agreement, all of the terms and conditions of the
proposed transaction would be stated in the contract Agreement.
If we are selected as your event coordinator, we anticipate that
from the selection date to the closing will take no more than 30
days.

Sincerely,

Roel R. Meneses
Salmo Event Coordinator
 Services offered

Gender Reveal
Christening
Birthdays
Debut
Wedding
Conference
Seminar and Workshop
JS Prom
Acquaintance
Reunion
And different kinds of party
 LIST OF SUPPLIERS
CATERER:
TG&R TESSIES GRILLS & ROASTERS
Mac Arthur Hi-way Brgy. San Roque Tarlac City
Contact No. (045) 491-65-58

Bella Plaza
47 David Ave, San Sebastian, Tarlac City
Contact No. : (045) 606 7759

Kim’s Garden Place

Gov. A. Lugay Avenue, Manggados, Tarlac City

RUSTICA RESTAURANT
Provincial Road, Concepcion, Tarlac
+63 (45) 491 7843
 PHOTOGRAPHY & VIDEOGRAPHY

POSE AND PLAY STUDIO

Zamora St, Tarlac City, Tarlac
Contact No. : 0906 393 3103

WHAY LINGAT STUDIO

Tarlac City, Tarlac
Contact No. : 0917 305 6029

NATZ DAH PHOTOGRAPHY

San Sebastian Village Tarlac City
Contact No : 0935-560-6599/ Tel. No. : 628-
34-53
 EMCEE

NATHAN GOTIDOC
Tarlac City, Tarlac

LYNN C. MACALINO
Concepcion, Tarlac

ALMA BAGORIO
Tibag Tarlac City
0915-779-8810
 CAKES

ICINGS DELIGHT CAKES

Capas, Tarlac
Contact No. : 0922 823 8969

MACAPINLAC CAKE HOUSE

F. Tanedo St. Tarlac City
(045) 982 0183

CHEF KP
Primadeli, Fairlane Tarlac City
0919-198-3016
GOWNS/SUITS (BARONG) AND FLOWER SHOP

MARINAS GOWN AND FLOWER SHOP

Rizal Street corner J Luna Street, Tarlac City
Contact No. : (045) 491 0066

GLORIA’S FLOWER SHOP

MH Del Pilar St, Tarlac City, Tarlac
Contact No. : (045) 982 0583

RYAN OCAMPO
Mac Arthur Highway Ligtasan Tarlac City
 BALLOONS, SOUVENIR’S, INVITATIONS &
PHOTOBOOTH

TASK MASTER
3 P. Burgos St, Tarlac City, 2300 P. Burgos St,
Tarlac City
Contact No. : 0922 861 7441

BUSTMANTE’S BALLOONS & PARTY NEEDS

Tarlac Dry Market, F. Tañedo St, Brgy.Poblacion,
Tarlac City
Contact No. : 0929 375 0019

DMJ PARTY NEEDS

Mac Arthur Highway San Nicolas Tarlac City
 LIGHTS AND SOUNDS

Albert Ignacio
Ramos St. Tarlac City
0950-345-2312

EMB Lights and Sounds

San Roque, Tarlac City
0917-883-8745

NOEL SANTIAGO
San Vicente, Tarlac City
0935-454-0159
 HMUA

Bea Esguerra
San Roque Tarlac City
0917-374-3352

IAN ULAR
Ramos St. Tarlac City
0945-454-0158

Justin Patrick Co Salvador

San Miguel Tarlac City
 EVENT
SUPPLIERS

CAKES

CATERER
 EVENT
SUPPLIERS

VENUE

DECOR
 EVENT SUPPLIERS

LIGHTS & SOUNDS

GOWNS/ SUITS EMCEE

 EVENT BRIEF
CONTACT PERSON : Roel R. Meneses
COORDINATOR / ADDRESS / : SALMO EVENT
CONTACT NO. Fiesta Communities, Matatalaib, Tarlac City
0948-832-0910
NAME OF EVENT : ARNEL’S 60th Birthday
DATE / DAY / TIME OF EVENT : December 23, 2019, Saturday, 11:00 am
LOCATION / VENUE : KIM’S GARDEN, Matatalaib, Tarlac City
INVITATION : 50 pcs.
PURPOSE : If retirement is on its way, turning 60 may also
be the kick start for new pursuits and hobbies.
This is a major milestone in some cultures as
well… The person celebrates a new life.
PARKING ACCESS : KIM’S GARDEN Parking Area
EMCEE : LYNN C. MACALINO & NEITHAN GOTIDOC
GUEST : 50 pax
SET-UP : Venue set up 4:00 am
Stage design & Lights and Sounds 4:00 am
Audio Visual 5:30 am
Tables and Chairs 7:00 am
Caterer 10:00 am
CUSTODIAL : Staff
DIRECTIONAL SIGNAGE : Comfort Rooms, Parking Area, Fire Exit
 EVENT TEAM
Project Manager : ROEL R. MENESES
Providing advice on the management of projects Organizing the various
professional people working on project.

Program Coordinator: ABEY S. MENESES

Batch and process applications provide accurate and quality customer
service and information for all inquiries via phone, fax, mail, or e-mail,
etc
Equipment Coordinator: RA S. MENESES
Assists in preparing the section budget and annual work program,
including time and cost estimates and detailed material specifications;
makes recommendations on the purchase, allocation and disposal of
motor pool and other vehicles, machinery, equipment, parts and supplies.

Promotions Coordinator: REVELY S. MENESES

Assist in development and implementation process for sales force
promotions.

Official Coordinator: AYEL S. MENESES

Assess the human resource needs for the event for general

Hospitality Coordinator: ABEY. S. MENESES

Helping to plan programs and venues
 EVENT

CONCEPT : 60TH BIRTHDAY

THEME : TRIBAL/ETHNIC
MOTIF : EHTNIC ATTIRE
with a touch of
purple and black
EVENT PLACE
SET- UP
SET- UP
SET- UP
SOUVENIR
ETHNIC ATTIRE
ETHNIC ATTIRE
ETHNIC ATTIRE
 PROGRAM FLOW
December 23, 2019
Estimated Time Activity In-Charge

11:00 AM- 11:10 AM Cocktails, Photo booth TASK MASTER

11:10 AM- 11:13 AM Entrance of the Family of the Celebrant EMCEE

11:13 AM- 11:20 AM AVP Teaser LIGHTS & SOUNDS/

KIM’S GARDEN

11:20 AM- 11:23 AM Grand Entrance of the Birthday Celebrant EMCEE

11:23 AM- 11:26 AM Opening Prayer PASTOR

11:26 AM – 11:30 AM
Dance Presentation #1 Family Members

11:30 AM- 11:40AM AVP Birthday wishes from Friends and

Family and giving of Blue Bills, $ bills and EMCEE
all kinds of bills
11:40AM – 11:43 AM
RESPONSE FROM BIRTHDAY CELEBRANT

11:43 AM – 11:45 AM Birthday Song and Blowing of Birthday

EMCEE
candle

11:45 AM -11: 50 AM Dance Presentation #2 B-day Celebrant Friends

11:50 AM – 12:30 LUNCH Caterer

NOON
12:30 NN- 1:30 PM GAMES/TRIVIA Parlor games Facilitator
the Host

1:30 PM- 1:35 PM Dance # of the bday celebrant 70’s 80’s

EMCEE

1:35 PM – 3:00 PM PARTY PARTY WITH THE BAND Program Coordinator

 BUDGETING EXPENSES
ITEM INCLUSIONS TOTAL PAYABLE
AMOUNT

Cake 5 PCS OF DESIGN CAKES 3,000.00

Venue * Sound system + wireless microphones 10,000.00
* Tables and Chairs/skirting
* 3 Buffet Tables
Photo/Videographer Camera, designs for the photo booth 7,000.00
Photo Booth

Souvenirs Ethnic purse/keychain 3,000.00

EMCEE Professional Fee 3,000.00
Caterer Foods, Beverages, Dessert 20,000.00
Attire Ethnic costume, 70’s 80’s Costume 1,500.00
Invitation Specialty paper, Ribbons 1,000.00
Design Wall papers, flowers, decorations 2,5000.00
Coordination Fee Salary of staff, Communication, 9,000.00
15% Transportation
TOTAL 60,000.00
 SUMMARY OF EXPENSES

ITEM TOTAL PAYABLE AMOUNT

Cake 3,000.00
Venue/ Lights & Sounds 10,000.00
Photo/Videographer/Photo booth 7,000.00
Souvenirs 3, 000.00
EMCEE 3,000.00
Caterer 20,000.00
Attire 1,500.00
Invitation 1,000.00
Design 2,500.00
Coordination Fee 15% 9,000.00
SUB-TOTAL 60,000.00
Contingency Fund 10% 6,000.00
GRAND TOTAL 66,000.00
 CONTRACT AGREEMENTS
BIRTHDAY PARTY AGREEMENT WITH _Mr. Arnel G. Sangalang__
Cell Phone #____________________

Your party date is _December 23, 2019__ at Kim’s Pavillion Maximum number of
Guests: _50 Fee: _60,000 pesos . Full payment for your birthday party is due 2 weeks
before your birthday party is held.)
In accepting this contract, you acknowledge the following: )
1. The deposit for your party is your confirmation. Your time slot cannot be held
without the deposit. The Monday before you party is scheduled, please call in a head
count, as well as your final balance (the balance is your party fee minus the deposit.) .
.
2. For safety reasons: No children are permitted on the floor areas before or after the
1 hour party time. Siblings that are not participating need not be included in the guest
count, and parents must remain off the floor areas during the party portion, except to
take pictures. Any child under 3 years old, MUST have a parent with them at all times
on the event floor.
3. RELEASE AGREEMENT: Acceptance of this contract for a Birthday Party is without
assumption of responsibility of any kind by the Salmo Events program for injuries or
losses which may be suffered or sustained in connection with activities during the
period of the party.

________________________________________________
Signature of Mr. Arnel G. Sangalang

________________________________________________
Salmo Events Chairman
Mr. Roel . R. Meneses

Please sign one copy and return to us with your deposit. Keep one copy for your
records
 ACTION PLAN December 23, 2019
DATE ACTIVITY REMARKS
Nov. 19, 2019 STAFF MEETING/ BRIEFING FOR THE CLIENTS Tasks and responsibilities
MEET-UP THE FOLLOWING DAY well distributed and strictly
monitored
Nov. 20, 2019 MEETING WITH THE CLIENTS (PRESENTATION Finalized.
OF PLANS, THEME, COLOR, FLOWERS,
SERVICE, HAIR AND MAKE-UP, EMERGENCY
KITS ETC,)
Nov. 21, 2019 VISIT THE VENUE , CATERER AND PRINTER Done
FOR INVITATIONS
Nov. 23, 2019 CONTRACT SIGNING and DOWN PAYMENT OF Client and the organizers
50% meet in the budget which
favor for both parties.
Nov. 25, 2019 OCCULAR VISIT AND BOOKING Place and ambiance
Finalized by the celebrant
and parent.
Nov. 26, 2019 FOOD TASTING Finalized by the celebrant
and parent.
Nov. 27, 2019 PRESENTATION OF SAMPLE DESIGN OF Approved by the celebrant
INVITATIONS AND SOUVENIR and parent.
Nov. 28, 2019 COMPILATION OF GUEST LIST Finalized by the celebrant
and parent.
Nov. 29, 2019 50% FINAL PAYMENT Paid.
Dec. 7, 2019 REVIEW OVER-ALL DETAILS/FOLLOW UP ALL Completed
SUPPLIERS
Dec. 23, 2019 BIG DAY Done
5:00 AM – SET UP – STAGE /TABLES AND
CHAIRS/SOUND SYSTEM/LIGHTINGS
10:00 AM – CATERER SET UP
Dec. 24, 2019 EVENT EVALUATION Evaluated
LOCATION MAP
FLOOR PLAN
 RISK MANAGEMENT
FINANCIAL RISK
CONTINGENCY FUND
HEALTH AND SECURITY
FIRST AIDE/MEDICAL KIT
BROWN- OUT GENERATOR
NATURAL DISASTER
EVACUATION PLAN/
EMERGENCY EXIT
TECHNICAL ASPECT
BACK UP LAPTOP, USB ETC
PARKING
ENSURING SUFFICIENT
VEHICLE PARKING
 THANK YOU

SIR NEITHAN
MAM DENIA
 EMS NC 3 BATCH 1 CLASS 2019

GOD BLESS US ALL