Company Profile

BSEMSI is an events planning company owned by:

• Ariel G. Elauria Jr.
• Cleyya L. Lumiseb
• Erene P. Narvasa
• Marsoley B. Panganiban
• Lebirty A. Flores
BSEMSI is an event management and consulting company that caters your personal events. We
are located at 096 San Jose Calamba City Laguna Philippines.
To help you with your upcoming event we offer free consultation; 24/7 at your service! Feel
free to contact us.
Mobile No.09264521261
Fax No. 567-8911
FB account
Bagong Silang EMSI@yahoo.com

Vision
In 2025, BSEMSI is the leading Event Management Company, providing the highest quality
services, exceeds our clients expectations, builds unwavering trusts, and lifetime relationships.
Mission
A premier events management service that cater, plan and organize all types of personal
events.
 “To provide a world class first birthday celebration that is memorable
and exceeds client expectation”.

1. Gather customer/ client requirements.

2. Check available resources.
3. Make an offer with alternative action.
4. Close the deal.
S – Well planned through team work
W– Staff
O – Client endorsement to other possible
customer
T – Act of God, Competitors.

Specific –Yes
Measurable –Yes
Achievable –Yes
Realistic –Yes
Time bound –Yes
Challenge - Yes
 June 13, 2018
 
Mr. Edgardo M. Dela Cruz
Canlubang Calamba City,
Laguna, Philippines
 
Dear Sir,
 
Greetings!
Our company Bagong Silang EMSI is interested in joining the bidding for your daughter’s
upcoming 1st Birthday Celebration.
We are submitting the required company profile and we are prepared to submit other
documents which you may require us part of the biding process.
 
We look forward to your favorable action. Thank you!
 
Very sincerely yours,
 
Mr. Ariel G. Elauria Jr.
General Manager
 
 Ariel G. Elauria Jr.
(General Manager)

Cleyya L. Lumiseb Ariel G. Elauria Jr. Marsoley B. Panganiban Lebirty A. Flores Erene P. Narvasa
Program Committee Logistics Committee Finance Committee Marketing Committee Registration Committee
Head Head Head Head Head
Ainah Dela Cruz Disney inspired 1st birthday celebration September
4, 2018, Saturday at Circulo De Paseo Uno events place and
function room, 9:00 am to 3:00 pm
 EXPENSES COSTS
CIRCULO DE PASEO UNO
Venue (tables & chairs set up)
Food (good for 100 person) Php 36,500.00
Basic Sound System
 Invitation cards with envelope
(30x Php20)
 Souvenirs
(30x Php50)
 Party Hats
(30x Php10)
 30 pcs Kiddie Loot bags (candies) Php 6,800.00
(30x Php40)
 Game Prizes (Toys)
 Pinata (full)
 Welcome banner
 Party Popper

Cake and Cupcakes Php 4, 500.00

Photo and Video Coverage Php 8, 500.00

Photobooth (2hrs) Php 2, 500.00

Entertainment Php 5, 000.00

(Magician and Clowns)
Party Set-up and Decoration Php 8, 000.00
Contingency Fund (15%) Php 30,000.00
TAX (12%) Php 24,000.00

TOTAL EXPENSES Php 125,800 .00

BIRTHDAY PACKAGE PRICE Php 200, 000.00

TOTAL BUDGET Php 200,000.00

TOTAL EXPENSES Php 125, 800.00

TOTAL INCOME/PROFIT Php 74, 200.00

Name of Event: _____________________________
Date: _____________________________________
Time: _____________________________________
Location: __________________________________
Event Purpose: _____________________________

BRAIN STORMING
 Will the event work?
 How many people do you need to make the event happen?
 Does the event serve a need previously not meet on campus?
 Do we have the resources to make it happen?
ADVERTIZING
 Secure event proposal packages.
SCHEDULING OF TASK
Program committee
1. List of the activity
2. Getting the master of ceremony
3. Letters for guest/invitation
4. Program
5. Souvenirs design, tarpaulin, banner
6. Event evaluation form
Logistics committee
1. Production (provide venue, décor, and sound and light)
2. Material handling, packaging (souvenir)
3. Manage the integration of information flow
4. Security
 5. Inventory
Finance committee
1. Develop an operating budget with the staff.
2. Approved the budget within the finance committee
3. Monitor adherence to the budget
4. Set long-range financial goals along with funding strategies to achieve
them
5. Present all financial goals and proposal to the board of director for
approval
6. Provide contract

Marketing committee
1. Ads distribution
2. Information dissemination
3. Posting tarpaulin
Registration committee
1. Registration table
2. Provide guest list
3. Distribution of souvenirs
4. Collecting information for analysis
WEEK PRIOR
1. Call event venue reservation and make sure all detailed are secure
2. Check the souvenirs, catering services etc.
DAY OF EVENT
1. Arrive early for the event for set-up
2. Greet guest at the door
AFTER THE EVENT
1. Thanks the guest
2. Do a post event evaluation
3. Make sure to pay all the bills and turn all the grants paper works on time
Ariel G. Elauria Jr.
EVENT COORDINATOR
Bagong Silang Event Management Services Inc.
096 San Jose Calamba City, Laguna, Philippines

MR. EDGARDO DELA CRUZ

CANLUBANG CALAMBA CITY,
LAGUNA, PHILIPPINES

Dear Mr. Dela Cruz;

Greetings!

You are on your way to planning your princess the most exciting birthday party of her life. Just in case
you have questions, the below might help you out. Of course, if you have any additional questions, just
give us a call.

CONTRACT AND POLICIES

Birthday Child’s name: ________________________________ Age:____________________

Party Date: ________________________________________________________________________
Party Theme:_______________________________________________________________________

Party Set up good for 100 guests

 Php165,000.00 All-in
With the following inclusions:
Venue- CIRCULO De Paseo Uno
With complete table set-up, utensils, chairs and tables.
Staff- (3) well trained waiters and (4) Food attendants
(1) Host /Emcee
Basic Sound System
Photo & Video 1 Photographer; 1 Videographer
Event Coverage (start of program)
Unlimited Shots and 10 mins. Video/ USB
Party Set-up- Stage backdrop
Letter Standee
Balloon Centerpieces
2 Balloon Pillars
Cake Arch
Entrance Arch
100 balloon ceiling
Party Favors- 30 pcs 4R size Invitation with envelope
30 pcs Themed souvenir (cupcake towel)
30 pcs Party hats
30 pcs Kiddie Loot bags (candies)
Game Prizes (Toys)
Pinata (full)
Welcome banner
Party Popper
Photobooth- 2 Hrs. Unlimited Shots
With props
Entertainment 1 Professional Magician with puppet show
2 Assistant Clown with bubble show
20 balloon twisting
Cakes 2 tier Fondant Themed Cake
24 piece Creamed cupcakes
Menu Fish Fillet with sweet and sour Sauce
Choice of Chicken Ala king with white sauce
2 Main Courses Beef Stroganoff
Pork Briskett

Dessert *Mango Panacota / Fresh Fruit Salad / Creamy Buko Pandan

*Steamed Rice or Java Rice
*Iced Tea/ Pineapple Juice/ Four Season Juice
*** Choice of one

 Please note that our party rates are based on 100 guests (adult and child)
 Customers requested removal of items such as invitations , decorations, games, party supplies
or party favors does NOT reduce the standard package cost.
 Additional Guest: additional charges may apply. Php350/ pax.
 A 50% deposit is required to ensure your party reservation. Deposits are non-refundable. If you
need to to re schedule a party due to unforeseen circumstances, we will gladly work with you to
book another available date. The final payment of the balance must be paid in cash or cheque
and is due on the day of your party.

 Package party pricing is based upon confirmation of the final guest list. You must notify BSEMSI
of any changes within 3days of party date. Parties are based on a schedule and guests arriving
late may join the party at whatever activity is taking place.
 The BSEMSI assumes NO responsibility or liability for accidents or damages caused during your
party. Your Party Host will work to ensure that your guests are treated with care. BSEMSI is not
responsible for allergic reactions to wearing any costumes or consuming any food or beverages
before, during or after the party. It is the responsibility of the guest and/ or guests’ parent or
guardian to inform the client of any dietary restrictions.
 The Venue CIRCULO DE PASEO UNO is based on 4 hours Rental time. Which is inclusive of load-
in and load-out. Additional time, if needed or requested, is subject to additional fees of Php500
every succeeding hour. It is understood that your event may be shorter than 4 hours.
 BSEMSI Planners does not provide refunds for “NO SHOW” guests.

Note: The event will be confirmed when you have read and signed this contract and had complied with
the 50% down payment /reservation. Thanks and God bless!

Clients Printed Name and Signature Date

BSEMSI Planner/ Coordinator Signature

NAME: TYPE OF EVENT:
Please rate our service by checking the appropriate circle. This will help us to improve our
service. Thank you for answering honestly.
5-Highly Satisfactory
4-Satisfactory 3- 1-Not Satisfactory
Moderately
Satisfactory
STAFF 5 4 3 2 1
1. They are polite and approachable. O O O O O
2. They are in proper attire and serve O O O O O
carefully.
FOOD
1. The foods are well served and O O O O O
delicious.
2. The amount of food given to each O O O O O
is enough.
VENUE
1. The venue is big enough to O O O O O
accommodate the number of
guest.
2. The venue is well set up,
appropriae to the event and O O O O O
comfortable.
WILL YOU RECOMMEND BSEMSI TO YOUR FRIENDS AND COLLEGUES?

COMMENTS/SUGGESTIONS: