Velez, Maria Carmela

TIERRA CON HOMES DITA STA.
ROSA CITY LAGUNA
CONTACT # : 09223445956 GMAIL: VELEZELLA290@GMAIL.COM
EVENT PROPOSAL
Velez Maria Carmela A.
Events Management
TIERRA CON HOMES DITA STA. ROSA CITY LAGUNA
I. Company Profile
If you are looking for the event and catering services that will give you a fulfillment from
the event that you imagined, Ella’s event planning services will bring your dream event
to life, from the concept and program you want. Ella’s event planning services will be in
charge of every detail of your event that will not fail your expectation and provides a
lively full pack program for you and your guests. Our team is used to do manageable and
organized event.
Ella’s event planning services started doing event the year 2017 residing at Tierra Con
Homes Dita, Santa Rosa City.
II. Contact Details
Manager/ Event Consultant – Ella Velez

Telephone Number & Email - 09223445956
Velezella290@gmail.com
Address – Tierra Con Homes Dita, Santa Rosa City
III. Mission & Vision
Mission – To be known as the most flexible and innovative event services by the year
2020 through giving different events by providing new creative ideas and best quality of
service to exceeds clients expectations.
Vision
 To organize stress-free event.

 To provide best quality of service from preparation to actual event.
 To leave the celebrants and families the best memories they can look back.
 To promote hospitable attitude and quality of service before, during and after the
event.
IV. Services Offered

 Birthdays
 Wedding
 Baptism
 Reunion
V. Organizational Chart
Ella Velez
General Manager
Angelique Palma
Secretary
Bianca Esquivel Psalm Labayo Yheng Ferrer Ashley Sarza
Program Head Logistic Head Venue Coordinator Finance
EVENT STAFF:
Sage Linaugo
James herbosa
Serg dela Cruz
Apol Limpin
Luke gatbonton
VI. Duties and Responsibilities

General Manager
- Organize the company as a team.
- Give and Direct all functions of each staff
- Contact & Deal with guest / clients
- Overall chairman of the event
Secretary
- Prepare contact for event

- Handles all financial transaction
- Create costing & expense
Venue Coordinator
- Secure venue before & during event

- Ensure all materials for the event are in good condition
Finance Manager
- Preparing budget
- Managing records and reports
Program Manager
- Organizing program and activities

- Operating plan for the program
Logistic Head
- Organize transportation activities

- Select carriers and negotiate contracts and rates.
- Evaluate budgets and expenditures
V. Letter of Intent
December 14, 2019
Ms. Claire Afable & Raphael Castro

Santa Rosa City, Laguna
Dear Ms. Afable and Mr. Castro,
Our company, Ella’s Event and Catering Services will be very happy and willing
to manage and organize your incoming event. It would be a privilege for us to
handle such an event that will mark a new chapter in your lives. Our company will
make sure to bring out our best effort to hold a successful event that will fully
satisfy your requirements from preparation to the actual event.
We would like to offer a full package for this event which includes:
 Event Venue
 Program
 Photography
 Sounds & Lights
 Host & Emcees
 Catering service
We guarantee you and your family that we will give you the best service for your
upcoming wedding to be held on February 18, 2020. If have any concerns please
do not hesitate to call us 0922 344 5956. Thank you so much for your time and
interest and we hope to see you soon for further discussion of your dream and ideal
wedding.
Thank You Very Much!
Respectfully yours,
Carmela Velez
General Manager /Event Consultant
Ella’s Event and Catering Services
VII. Event Agreement
This contract is between the client Claire Afable and Raphael Castro and the
company Ella’s event planning services. This is regards to the following
agreements for the said event “Claire and Raphael’s Wedding” Garden/Rose Gold
themed wedding event to be held on 18th of February 2020:
Photography and Videography:
 We will arrange photography and video footage on the event, including the
same day edit.
Cancellations
 Once the event cancelled due to unforeseen circumstances beyond the

control, full cost of the event shall be cancelled as well.
Safety Control
 Ella’s event and catering services will assure you to provide the safety and
healthy upon the start until the end of the event.
Payment
 50% deposit to be given 2 months before the event

 In case of cancellations:
- 30% of payment shall be refunded for 1 month before the event
- 10% for 2 weeks before the event
- And total of 0% refund one day before the event.
I agree and certified in the terms and conditions implemented here.
__________________ ____________________
Client’s signature Company representative signature
EVENT PROPOSAL
CLAIRE AND RAPHAEL’S WEDDING
GARDEN/ROSE GOLD WEDDING
Event Details
Client name: Ms. Claire and Mr. Raphael Castro
Name of the Event: Raphael and Claire Wedding
Event’s Type: Wedding
Theme: Garden/Rose Gold
Date: February 18 2020
Venue: Angelfields Tagaytay Silang, Cavite
Guest Attire: Men: Black coat and pants, light pink tie Women: Rose gold/ light
pink formal
Number of Guests: 100 pax
Program
From: San Antonio De Padua Church
9:30 – 11:00…………………… bride and groom preparation for photoshoot
11:00 – 12:30………………Photoshoot with family, groomsmen, bride’s maid
12:30 -1:30………………….. Arrival of Guests
1:30 – 2:45 ………………….Wedding Ceremony
2:45 – 3:15…………………………Bride and Groom’s after wedding shoot
Reception
2:45 – 3:15……………………… Drinks and snacks served while waiting
3:15 – 3:40……………………….. Bride and groom along with bride’s maid

and groomsmen entrance
3:40 – 3:55……………………….Maid of honor’s loyal toast

3:55 – 4:10……………………….Best man’s loyal toast
4:10 – 4:25……………………….Bride’s parent loyal toast
4:25 – 4:40……………………….Groom’s parent loyal toast
4:40 – 4:50……………………….Bride and Groom response
4:50 – 4:55……………………….play 5 minute video from family and friends
4:55- 5:00…………………………Blessing of the meal
5:00 – 6:00………………………..Dinner
6:00 – 6:10……………………….Cutting of cake
6:10 – 6:30………….. …………..First dance
6:30 – 6:40……………………groom and groom’s men presentation
6:40 – 6;50 …………………..bride and bride’s maid presentation
6:50 – 7:10 ………………….Bouquet toss
7:10 – 7:30………………………Garter Removal
7:30 – 7:45……………………… Bride and Groom’s Message
7:45 – 7:55………………………. SDE video
8;00 – 9:00 …………………………Pack up
Sample Layout
Sample Venue
Costing
Expenses Cost
Venue
Table & Chairs rental
Audio tricks sound and lights 150,000
Decorations
Electrical provision
Imahe services (photographer) 25,000
Rock of Peter Wedding band 5,000
Royal Touch Catering services 29,000
Van rental 3,000
Tax 12% 43,200
Contingency 15% 54,000
Total Expense 309,000
Budget 360,000
Profit 51,000
Time Frame
Actions 1 2 3 4 5 6 7 8 9 10 11 12
1. Determining
program
2. Determine date
and time
3. Determine
budget and
team to
coordinate
event
4. Contact and
make
reservation in
the venue
5. Contact the
catering
6. Contact sound
system
operators and
photographers
7. Making a call to
invite journalist
8. Contact
speakers for
event
9. Contact
wedding band
10. Prepare and
distribute the
plan
11. Finalize the
plan
Evaluation Form
Event title: Claire and Raphael Wedding
Date of event: November 18 2020
Good day! Please rate our service by checking the right circle. It would be a
big help for us to know and improve the kind of service do. Thank you so
much!
4 - Highly Satisfactory
3 – Satisfactory
2 – Needs improvement
1 – Not Satisfactory
Service 5 4 3 2 1
Staffs are polite and very
approachable
Staffs are proper attire and well
groomed
Attentive staff
Food are well served and delicious
Food are served Hot/ fresh
Creativeness of the decorations
Comfortable set up for guests
Recommended service for events
The company meets and exceeds
expectations of guests
Comments and Suggestions:
CONTRACT AGREEMENT
This Contract made and entered into by and ____________ duly organized and existing
under and by virtue of the laws of Republic of the Philippines, with business
address_______________________ herein represented by its Manager ______________ herein after
referred to as the _____________.
Ella’s event planning services duly organized event planning company and existing under and by virtue
of the laws of the Republic OF THE Philippines, with business address, TIERRA CON HOMES DITA
STA. ROSA CITY LAGUNA herein represented by its events manager, Ms. Ella Velez.
Whereas, relative to the upcoming _________________ solicited sealed bides from interested and
qualified event planning company for the provision of overall package event management
for__________________
Whereas, as in the opening sealed bids held on _____________ the bid submitted by Ella’s event
planning services was found to to be the lowest calculated Bid, in the amount of ______________
inclusive of all taxes.
Now, Therefore, in consideration of the foregoing premises, and the agreements herein contained and
intending to be legally bound hereby, the Parties hereto agree and contract as follows:
1. The___________ hereby engages the ELLA’S EVENT PLANNING SERVICES to provide an

over-all package conference event. The service to be performed at _________
2. The ELLA’S EVENT PLANNING SERVICES hereby agrees to provide the over-all
package____________ event services for the following services terms:
 Total rental venue
 Over-all décor service\
 Sounds and lights
 Invitations/miscellaneous
3. The “ABC’s Events Services” hereby agrees to skilfully and faithfully render his professional services and
its all to have complete control of the summit.
4. The “ABC’s Events Services” hereby agrees that both shall be provided and accepted on
5. The “ “agrees to “ABC’s Events Services” and the mutual promises contained
herein, hereby agrees to pay to the “ABC’s Events Services”, for the following consideration.
6. Fifty (50%) percent deposit upon signing of contract.
7. The Remaining fifty (50%) will be paid on three (3) days before the event
I agreed and certified in the terms and conditions implemented here in
_______________________________ ______________________________
Client’s Signature over Printed Name Company Representative

Signature overprinted name

Velez, Maria Carmela

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TIERRA CON HOMES DITA STA.

ROSA CITY LAGUNA

CONTACT # : 09223445956 GMAIL: VELEZELLA290@GMAIL.COM